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Weekly COVID Newsletter

Posted in: Weekly COVID Newsletter

Weekly Covid Newsletter

Issue 33

Thank You for Doing Vax Check

As of noon on Wednesday, 2,753 of our 3,242 employees (85%) had submitted proof of vaccination through the Vax Check portal. A handful have requested exemptions (1.6%) or indicated that they are not vaccinated (2.1%). Just under 8% have yet to complete Vax Check, and there are still some submissions pending review. If you have questions about the requirement to do Vax Check, please contact the Human Resources Benefits team at

Vaccination Policy for Employees

Deadlines are approaching for the new Employee COVID-19 Vax Check and Vaccination Policy, which establishes a requirement for all employees to be vaccinated against COVID-19 unless they have an approved exemption for medical or religious reasons.

Managers and temporary employees who have not been approved for an exemption are required to provide proof of complete vaccination or having received the first dose of the Pfizer or Moderna vaccine by October 1, 2021, and must be completely vaccinated by November 1, 2021.

AFT Local 1904 employees (faculty, instructional/clinical specialists, librarians and professional staff) must submit proof of complete vaccination, or have an outstanding or approved application for a medical or religious exemption, no later than December 15, 2021.

All employees should upload vaccination information to Vax Check.

Please read the full policy document for details. Questions? Contact the HR Benefits team by emailing

Until You’re Vaccinated, Get Tested

All employees who are unvaccinated, or have received only one dose of a two-dose vaccine, must obtain one PCR test each week at the University’s testing center in Webster Hall. No appointments are necessary, and there’s no cost to you.

Where to Get Vaccinated – September 20 Clinic on Campus

The University will host an on-campus vaccination clinic on Monday, September 20, 2021, from 10 a.m. to 2 p.m. in Lot 7 (next to the Panzer Athletic Center). The entire community – including non-Montclair students, family and friends – is invited. PCR tests will also be available. For details, and to register, visit the Where to Get Vaccinated page.

Note: Unvaccinated students and employees who are required to be tested should be tested at Webster Hall.

Masks Reduce Infection Risk on Campus, CDC Reports

Masks were shown to be effective in reducing the spread of the virus on a university campus, according to new data published September 10 by the Centers for Disease Control and Prevention. The study examined transmission between students and found a significantly higher rate of infection when people were not masked.

It’s a useful reminder of the importance of wearing masks. As expected, with more people on campus, we have seen an uptick in cases in recent weeks, including among people who were vaccinated. Fortunately every case involved only mild symptoms, and no one required hospitalization. Visit the dashboard to see the weekly count of COVID-19 cases on campus.

Good News – Red Hawks Participate in CDC Mask Study

Last spring, Montclair State, along with several other universities, participated in a mask mitigation study directed by the Centers for Disease Control and Prevention. “The feedback from this study can be used to create proper messaging for the future to promote healthy behaviors,” says Stefanie LoBue, a Master of Public Health (MPH) student, and one of 13 Red Hawks who volunteered as observers for an eight-week period, collecting data at 10 sites throughout campus. Assistant Director of Health Promotion Marie Cascarano was the study’s Principal Investigator. Read more here.

New NJ App Shows Proof of Vaccination

The new Docket app from the New Jersey Department of Health allows individuals and families vaccinated in New Jersey to access their COVID-19 vaccination records digitally in case they lose their vaccination card or want quick access to their record. The Docket app is free, and it is now available in the App store or on Google Play in English or Spanish.

For details, read the New Jersey Department of Health’s news release.

Don’t Forget to Hawk Check!

With more people on campus now, it’s important to remember to complete the Hawk Check self-screening application consistently. Hawk Check is now faster and more convenient AND you’re now only required to complete it on days when you are coming to campus. (If you live on campus, do it every day.)

Complete Hawk Check Monday through Friday before you plan to come to campus. If Hawk Check gives you the thumbs up, come to campus. if it tells you to stay home, then stay home and wait for a phone call from Occupational Health.

For More Information

For the most up-to-date information about Montclair State’s recovery from the pandemic, please visit the University’s COVID-19 information website, or send an email to or

Thank you for reading this edition of  the Weekly COVID Newsletter, a production of the Office of University Communications and Marketing. Comments and suggestions may be sent to Vice President Joseph Brennan,