General Safeguards

Montclair State University’s restart planning is based on the expectation that New Jersey will be in Stage 3 of Governor Murphy’s phased approach and therefore will be allowed to reopen the campus in the fall.

The University’s goal is to enable our students, faculty and staff to learn, live, and work as safely as possible. In preparing this plan, we have followed the guidance of the NJ Office of the Secretary of Higher Education, based on Governor Murphy’s Executive Order 155. We have based our planning on the most current scientific evidence, as well as the recommendations of the Centers for Disease Control and Prevention, the World Health Organization, and the New Jersey Department of Health.

The foundation of the plan is a set of general safeguards designed to reduce the risk of transmission of the virus. These include:

  1. Implementing social/physical distancing
  2. Requiring the wearing of face coverings
  3. Promoting enhanced hand hygiene
  4. Increasing cleaning and sanitization
  5. Ensuring the provisioning and proper use of personal protective equipment and cleaning materials
  6. Training students, staff and faculty regarding their role in following these safeguards
Social Distancing

Montclair State University will require all students, faculty, staff and visitors to practice social distancing, which includes maintaining at least 6 feet of distance between people wherever practicable in both indoor and outdoor spaces. The University will install barriers, signage and other visual reminders throughout the campus, and everyone on campus will be expected to be guided by them.

Why Distancing is Important

The virus that causes COVID-19 spreads mainly from person to person through droplets produced when an infected person coughs, sneezes, or talks and the droplets make direct contact with the mucus membranes of another person. The droplets can also be inhaled into the lungs. People who are infected but do not have symptoms can also transmit the virus. A person can also become infected by touching an object that has the virus on it and then touching his/her own mouth, nose, or eyes. Social distancing helps limit contact with contaminated objects and people, and it is meant to be practiced in conjunction with, and not as a substitute for, other actions to reduce the spread of the virus, such as staying home if sick, hand hygiene, sneeze and cough etiquette, use of cloth face coverings and other protective measures.

Distancing Methods

Montclair State University will use a wide range of strategies for social/physical distancing. In addition to the 6-foot rule for indoor and outdoor spaces, the University will:

  • Reduce occupancy of classrooms and other instructional spaces.
  • Limit large gatherings where the 6-foot distance cannot be maintained.
  • Reduce population density on campus through remote and hybrid course delivery, staggering employee work schedules and remote working arrangements.
  • Reconfigure furniture to comply with social distancing requirements.
  • Modify circulation patterns inside buildings, including designating entry and exit doors and establishing a direction of travel in hallways, where necessary.
  • Install physical barriers (shields) in public and densely populated areas and high-volume transaction areas, including reception areas, customer service desks, cashier stations and similar locations.
  • Conduct meetings using tele- or video-conferencing platforms (such as Zoom or Skype) to the extent possible.
  • Encourage employees to eat in personal workspaces and remind all campus community members to maintain appropriate distances when eating in shared spaces.
  • Discourage hand shaking and other unnecessary physical contact.
  • Discourage people from socializing and congregating in common areas.
  • Create awareness of additional areas where students can find distanced opportunities to sit, study and eat

Staying Home if Sick

One important and powerful distancing method available is staying home if sick. During normal times, many employees come to work and students come to class even when they may be sick, for example, when they have a cold or are recovering from the flu. These are not normal times, and all employees and students must stay home if they are sick. Neither employees nor students will be penalized for doing so. Both in regard to employee work responsibilities and student study responsibilities, there will be many methodologies available to assist with work or study from home opportunities, and, in addition, employees have access to appropriate sick leave. Employees and students are required to stay home if sick. As members of a community we rely on each other to follow this requirement.

Signage

The University will deploy extensive and consistent signage across the campus to educate students, faculty, staff and visitors and encourage compliance with social distancing practices. See Appendix A for examples of signage.

  • Signs and decals will be installed at building entrances, common areas, lobbies, lounges, elevators, stairwells, reception areas, residence halls, offices, classrooms, entrances/exits (where required and appropriate), queuing locations, restrooms, visitor areas, key campus pedestrian entry points and intersections, parking garages, and on furniture and flooring.
  • Messages will include: help slow the spread, wear a face covering, maintain social distance, wash hands regularly or use hand sanitizer, stay home if you have any symptoms, use the stairs if you are able, this stairwell up/this stairwell down, entrance only/exit only, wash hands with soap and water for 20 seconds, scrub front and back of hands, clean underneath fingernails, avoid touching your face, no mass gatherings, please wait here (with footprints) and stay 6 feet apart, directional arrows, and please sit here only.

Guidelines for Specific Spaces

Social distancing guidelines will apply to all areas on campus, including some of the major areas specified below:

  • Elevators, Hallways, and Stairs
    • Acceptable occupancy in elevators will be posted, based on the size of the elevator. Most University elevators will be limited to two or three people, but check the occupancy posting before use. The campus community will be instructed to maintain at least 6 feet of distance when waiting for the elevator
    • If you are able to do so, avoid the use of elevators and use the stairs, especially when going only one or two flights.
    • Some stairwells and hallways will be designated one-way, with signage indicating paths of travel.
  • Classrooms
    • Maximum occupancy limits will be established for every instructional space (approximately 500 classrooms, labs and studios), in order to allow for 6 feet of separation between students.
    • In rooms where seating is fixed, appropriately-distanced seats will be marked.
    • Desks and chairs that are not fixed will be moved apart, and their locations will be marked to designate physical distancing requirements.
  • Break Rooms and Communal Kitchens
    • Seating in break rooms and kitchens will be limited to discourage people from gathering.
    • Employees should eat at their desks; where this is not feasible, employees should stagger break and lunch times to reduce density in eating areas.
  • Customer Service Areas
    • Transparent barriers and visual reminders to help people keep a 6-foot distance will be installed at all designated customer service areas.
    • As needed, signage and arrows indicating traffic flow will also be installed.
  • Office Spaces
    • Work stations will be separated by a minimum of 6 feet and where appropriate and necessary, transparent barriers and visual reminders will be installed.
    • Use of work stations in open environments will be adjusted as necessary to ensure social distancing. This may include reducing the number of workstations
    • used on a given day, reconfigurations, installations of physical barriers or other measures, as appropriate.
    • Temporary alternative work locations will be established as necessary to accommodate social distancing.
    • Where possible, meetings should be held remotely, and, when not possible or appropriate, social distancing must be observed in conference and meeting rooms.
  • Dining and Retail Areas
    • Customers will be encouraged to pre-order food for pickup, or use pre-made “grab and go” options.
    • Appropriate distances between seating will be marked in dining areas, and it will not be permitted to move and regroup tables and chairs.
    • Face coverings must be worn in dining and retail areas but may be removed briefly for eating and drinking.
    • Dining and retail areas will have signage indicating the direction of the queue as well as paths of travel to reduce cross-traffic.
    • Shielding will be installed at checkout registers.
  • Public Restrooms
    • Users must wear face coverings and observe social distancing requirements in restrooms, as well as practicing good hand hygiene after using the toilet.
    • The University will install signage in all public restrooms reminding users of these requirements.

Student Events and Activities

Student organizations may hold events, meetings and other activities, both in person and remotely, as long as they are consistent with these guidelines. Students should work with the Center for Student Involvement in advance to ensure that they are following the appropriate procedures.

Face Coverings

Montclair State University will require all students, faculty, staff and visitors to wear cloth face coverings in all interior public and shared spaces and outside whenever it is difficult to maintain a minimum of 6 feet between people. Some limited exceptions will be permitted as described below. The virus that causes COVID-19 spreads through small droplets that are exhaled. A person might be infected and not know it. By wearing a face covering, a person is helping to protect every other person with whom they come in contact. We are all in this together and need to help our entire community be as safe as possible.

The CDC and other public health authorities believe, based on the best current data, that wearing a face covering, when practiced with frequent hand hygiene, social distancing, and avoiding contact with others if you have symptoms of COVID-19, helps to prevent the spread of COVID-19. The virus that causes COVID-19 spreads mainly from person to person through respiratory droplets produced when an infected person coughs, sneezes, or talks. These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs. Droplets usually travel around 6 feet. A person may be infected and spread the virus before they develop symptoms of illness, which is known as asymptomatic or pre-symptomatic transmission. Wearing cloth face coverings may slow the spread of the virus by helping people who have the virus, but do not know that they have it, from transmitting it to others.

Use of Face Coverings

All individuals should bring a cloth face covering to campus and wear it in all public or shared spaces on campus at all times, except:

  • Children under the age of 2 years.
  • Persons who are having trouble breathing or become unconscious, incapacitated, or otherwise unable to remove their face covering.
  • Student-athletes when engaged in organized activities, in accordance with Section XI of this Plan.
  • Performing Arts students when engaged in organized performance, in accordance with specific protocols developed by the College of the Arts.
  • Anyone who has been approved by the University Office of Environmental Health and Safety’s Department of Occupational Health to wear a respirator in order to perform a specific task, or using another type of PPE needed for a specific task that makes the use of a face covering difficult. When not wearing the approved respirator or PPE for those specific tasks, these individuals are required to wear a face covering.

Employees who are unable to wear a face covering because of a disability should request an accommodation through the Director of Employee Benefits (benefits@montclair.edu). Students who are unable to wear a face covering because of a disability should request an accommodation through the Disability Resource Center. Individuals who receive a waiver from the requirement to wear a face covering will be provided with special instructions for how to pursue their activities on campus.

Cloth Masks are Strongly Preferred

The CDC prefers the use of cloth face coverings based on a growing body of scientific evidence that they perform better than paper (disposable) masks at reducing infection. Paper (disposable) masks are more easily damaged than cloth face coverings and may be harder to fit properly. Therefore, the University strongly recommends that the campus community wear cloth face coverings. However, a paper (disposable) mask is an acceptable alternative when a cloth mask is not available and, in certain controlled circumstances, may be approved when they are determined to be a better option by the University’s Occupational Safety Department. An example of one such circumstance may be in certain cleaning activities, laboratory settings, or related to audibility of microphone setups in technologically equipped instructional spaces. In such circumstances, specific appropriate and approved paper masks may be provided for use in such activities.

How to Wear a Cloth Face Covering

A cloth face covering should cover the nose and mouth. It can be secured to the head with ties or straps or simply wrapped around the lower face. It can be made of tightly woven fabrics such as cotton T-shirts, purchased for a low cost, sewn by hand, or made from household items. Members of the campus community may use a purchased or homemade cloth face covering or a bandana, neck gaiter or scarf.

Cloth face coverings should:

  • allow for breathing without restriction.
  • include multiple layers of fabric.
  • fit snugly but comfortably against the side of the face.
  • be secured with ties or ear loops.
  • be able to be laundered and machine dried without damage or change to shape.

To wear a cloth face covering correctly:

  • Wash your hands first.
  • Put it over your nose and mouth and secure it under your chin.
  • Try to fit it snugly against the sides of your face.
  • Make sure you can breathe easily.

When temporarily removing the covering:

  • Avoid touching the outer surface while removing the mask. Remove the face covering by the straps or ties. Do not touch your eyes, nose, or mouth.
  • Carefully fold it so that the outer surface is held inward and against itself to reduce contact with the outer surface during storage.
  • Wash hands thoroughly with soap and water or use hand sanitizer after handling cloth face covering.

When to Wear a Face Covering

Students, employees, and visitors are required to bring a cloth face covering to campus (and to any off-campus spaces leased or used by the University), and to have the covering with them at all times.

The cloth face covering must be worn in all public and shared places, and at all times when it is difficult to keep at least 6 feet apart from other persons. Public and shared spaces include:

  • All indoor common areas.
  • Classrooms, laboratories, libraries, and other instructional and study areas.
  • Non-private work spaces, including cubicles and workstations in open areas.
  • Elevators.
  • Stairwells.
  • Hallways.
  • University-operated shuttles and buses.

You may remove the face covering when alone in a room that you occupy or an office that is not shared. You may also remove it briefly to eat a meal or drink fluids

If for any reason you arrive on campus without a cloth face covering, or if yours becomes damaged or otherwise unusable, you are responsible for procuring one immediately and until you do, you must:

  • Maintain social distance (a minimum of 6 feet from others at all times).
  • Cough or sneeze into the bend of your arm.
  • Improvise a temporary face covering with a handkerchief, bandanna, T-shirt or other cloth that may be available.
  • Take steps to obtain a replacement face covering as quickly as possible. University Facilities will make face coverings available in a variety of announced locations.

Restricted and Prohibited Face Coverings

Certain types of face coverings pose significant health and safety risks to the user and to other people, and therefore they are restricted or prohibited on campus.

Respirators and N-95s are Restricted

The use of tight fitting filtering facepiece respirators, commonly referred to as N95’s, as well as other respirators that are regulated by OSHA (20 CFR 1910.134) require a task assessment and approval of the University Environmental Health and Safety office as well as a medical evaluation by the University’s Occupational Health Department. Individuals who are requesting permission to wear a respirator for anything other than an approved task can reach out to the University Office of Environmental Health and Safety at ehs@montclair.edu for more information.

Exhalation Valve Masks are Prohibited

The University prohibits the use of face coverings with exhalation valves, regardless of material. These masks filter the air breathed in but not the air breathed out. If the user is infected with the virus, this type of mask will not stop him or her from spreading it to others.

Hand Hygiene

Washing hands with soap and water mechanically removes pathogens and dissolves the oily membrane on a virus which, in effect, causes the virus to expel its contents. Laboratory data demonstrate that alcohol-based hand rub formulations with the recommended alcohol concentrations will inactivate the virus that causes COVID-19.

Therefore, the University strongly encourages all students, employees and visitors to practice enhanced and rigorous hand hygiene. Through signage, training and digital information, the campus community will be reminded to wash your hands often, and especially:

  • After you have been in a public place and touched an item or surface that may be frequently touched by other people, such as door handles, tables, desktops, or electronic registers/screens.
  • Before touching your eyes, nose, or mouth.
    Before, during, and after preparing food.
  • Before eating food.
  • Before and after treating a cut or wound.
  • After using the toilet.
  • After changing diapers or cleaning up a child who has used the toilet.
  • After blowing your nose, coughing, or sneezing.
  • After touching an animal, animal feed, or animal waste.
  • After touching garbage.

The CDC recommends washing hands with soap and water whenever possible because handwashing reduces the amounts of all types of germs and chemicals on hands. If soap and water are not available, use a hand sanitizer with a final concentration of at least 60% ethanol or 70% isopropyl alcohol, which will inactivate viruses that are similar to the virus that causes COVID-19. Keep in mind that hand sanitizers may not be as effective when hands are visibly dirty or greasy and might not remove harmful chemicals like pesticides and heavy metals.

Good hand hygiene using soap and water has five steps:

  1. Wet hands with clean, running water (warm or cold), turn off the tap, and apply soap.
  2. Lather hands by rubbing them together with the soap. Lather the backs of the hands, between your fingers, and under your nails.
  3. Scrub hands for at least 20 seconds. Hum the “Happy Birthday” song from beginning to end twice.
  4. Rinse hands under clean, running water.
  5. Dry hands using a clean towel or air dry them.

If using sanitizer or alcohol-based hand rubs:

  1. Read the label to learn the correct amount of product to apply.
  2. Apply the product to the palm of one hand.
  3. Rub hands together.
  4. Rub the product on all the surfaces of hands and fingers until hands are dry. This should take around 20 seconds.

The University will provide ample supplies of soap and paper towels or drying machines in restrooms. It will position hand sanitizer stations throughout all buildings on campus, including outside of bathrooms and elevators, to ensure easy access and frequent use. Stations will be positioned at a height that ensures young children cannot accidentally consume the sanitizer. Stations will be refilled regularly with an alcohol-based hand sanitizer that meets CDC criteria.

Cleaning and Sanitization of Facilities

Montclair State will implement cleaning and sanitizing procedures designed to reduce the risk of spreading the virus that causes COVID-19. These procedures will comply with all State and Federal regulations and the guidelines provided by public health authorities.

University Facilities will provide overall leadership and coordination in campus cleaning, wipes and sanitization; will procure and distribute cleaning products and personal protective equipment (PPE), including disposable face coverings and shields, hand sanitizer, disinfecting wipes, and plexiglass barriers; will procure and install general/educational signage, will reposition furniture and install markers to assure social distancing in facilities; and will help assure that all members of the campus community are well-informed about facilities use and enlisted in helping to keep campus spaces clean.

Housekeeping staff will prioritize work activities to focus on disinfecting high-touch surfaces, cleaning common areas, and ensuring that hand sanitizer stations, restrooms and hand washing stations are operable, well maintained, and well-stocked. Non-housekeeping employees will be provided with the necessary materials to sanitize their personal work spaces, including instructions for the safe and proper use of these products.

Depending on need and ability to maintain cleanliness, some spaces on campuses may, from time to time, be removed from use or access.

Cleaning of General Areas and Work Spaces

University Facilities will maintain a work plan, including type of cleaning and frequency of cleaning, based on the nature and the intensity of utilization of the various campus facilities. In summary:

Common Spaces (elevators, stairwells, lobbies, hallways, study areas, delivery/receiving areas, mailrooms, or loading docks) will be cleaned by University Facilities staff in accordance with CDC and OSHA guidelines, with special attention to disinfecting high-touch surfaces such as elevator buttons and doorknobs several times throughout the day.

Public Restrooms will be cleaned and disinfected by housekeepers throughout the day. Soap dispensers will be monitored regularly and refilled as needed, and hand sanitizer will be available outside of each restroom on campus. Signage will be installed to remind users of social distancing and hand hygiene.

Offices and Workstations. University Facilities will clean and disinfect reception areas and other high-traffic areas. So that housekeepers can perform the needed additional cleaning work in public spaces, classrooms, lecture halls, science labs, studios and other high use areas on campus, employees will need to take responsibility for disinfecting their individual offices and keeping workstations clean. Housekeepers will continue to provide routine cleaning including vacuuming, dusting and removing trash.

University Facilities will provide EPA-approved cleaning and disinfecting products as well as appropriate PPE supplies, and occupants will be trained and encouraged to use them regularly. Instructions for use of products will be posted, including chemical and safety information.

Classrooms and Lecture Halls will be regularly cleaned by University Facilities staff in accordance with CDC and OSHA guidelines. Cleaning, disinfecting, and PPE supplies will be distributed to these areas for occupants to increase the frequency of surface cleaning and disinfecting. Instructions for use of products will be posted, including chemical and safety information.

Science Labs and Food Labs will be cleaned by trained lab personnel so that sensitive equipment and research materials are not harmed. Housekeepers will only enter these areas to remove trash. University Facilities will provide supplies and PPE, and Environmental Health and Safety will train lab personnel. For more information, please see Section VI: Research and Research Laboratories.

Computers Labs: University Facilities staff will provide general cleaning (such as sweeping floors and removing trash) but will not clean computer equipment. The University will provide specific cleaning supplies and materials for Lab staff and for users to disinfect keyboards, mice, and work surfaces before and after usage. For more information, please see Section V: Library and Computer Labs.

Vehicles will be cleaned regularly and rotated to allow for more frequent disinfecting between routes. Any shared vehicles (campus buses, police vehicles, car rentals, security shuttles) will be cleaned by assigned personnel regularly with a thorough disinfecting between shifts. Hand sanitizer and wipes will be provided in vehicles for the driver and passengers to use. Wherever possible, a vehicle will be assigned to the same individual operator. For more information, please see Section VII: Transportation.

Dining Locations. The University’s food service operator, Chartwells, is responsible for cleaning and sanitizing in all dining areas. All kitchen equipment, food preparation and customer contact points will be sanitized every 30 minutes and customer seating areas will be sanitized on an hourly basis. In addition, Chartwells will provide disinfectant spray bottles, gloves, and paper towels and encourage their use. For more information, please see Section IX: Dining.

Vending Machines. The University’s vending contractor, Canteen, will require its technicians to wear gloves and face coverings, sanitize each vending machine prior to and after product refills, and apply a thin film of material, which will be regularly replaced, to all customer touchpoints. For more information, please see Section IX: Dining.

Cleaning of Areas Requiring Specialized Custodial Services

University Facilities will implement specifically delineated cleaning and PPE plans in areas that require special custodial services, including such areas as:

  • The Student Center
  • University Health Center
  • Occupational Health
  • The Student Recreation Center
  • Residence Halls
  • Dining areas
  • Conference Center
  • Athletic and Performing Arts spaces
  • Specialized instructional areas
  • Nursing Simulation Center

University Facilities will continue to provide regular cleaning and disinfecting services in these areas and will provide enhanced cleaning and sanitization as needed, using, as may be appropriate to the space, methods such as commercial-grade misters or vaporizers that can sanitize large spaces.

Cleaning, disinfecting, and PPE supplies will also be distributed to occupants in these areas to increase the frequency of surface, equipment, and high-touchpoint cleaning and disinfecting, and will post instructions about how to use the products. University Facilities will coordinate with designated personnel in each of these areas to assure that cleaning and disinfecting supplies are appropriate to the specific needs of the space and are replenished as required.

Recordkeeping

University Facilities will record and maintain documentation regarding cleaning of high-traffic areas, indicating the date, time, location, and personnel involved.

Personal Protective Equipment and Cleaning Supplies

Montclair State University will follow State and Federal regulations and the guidance of public health authorities to assure that it procures an adequate supply of the most appropriate hand sanitizer, disinfectants, cleaners, and personal protective equipment (PPE) and that employees and students are educated about the proper, safe use of these materials.

University Facilities will have sole responsibility for the procurement, storage and distribution of PPE and cleaning supplies for the entire University. University Facilities will continue to consult with all academic and administrative units to determine their needs and to maintain accurate records and effective utilization of supplies. Under no circumstances should any department, office, division, school, college or other unit independently order PPE or cleaning supplies. Supply requests must be submitted and managed in the Maximo Computerized Maintenance Management System by the authorized requisitioner for each unit. University Facilities maintains a list of approved requisitioners for each area and will ensure that work areas receive the appropriate supplies they need.

Product Availability

Montclair State University will follow State and Federal regulations and the guidance of public health authorities to assure that it procures an adequate supply of the most appropriate hand sanitizer, disinfectants, cleaners, and personal protective equipment (PPE) and that employees and students are educated about the proper, safe use of these materials.

University Facilities will have sole responsibility for the procurement, storage and distribution of PPE and cleaning supplies for the entire University. University Facilities will continue to consult with all academic and administrative units to determine their needs and to maintain accurate records and effective utilization of supplies. Under no circumstances should any department, office, division, school, college or other unit independently order PPE or cleaning supplies. Supply requests must be submitted and managed in the Maximo Computerized Maintenance Management System by the authorized requisitioner for each unit. University Facilities maintains a list of approved requisitioners for each area and will ensure that work areas receive the appropriate supplies they need.

Product Availability

Hand Hygiene Supplies

The CDC recommends washing hands with soap and water often to reduce the amount of germs and chemicals on hands. University Facilities staff will monitor soap dispensers regularly and refill them as needed in all public restrooms and at hand washing stations in laboratories and food preparation areas.

If soap and water are not available, a hand sanitizer with a final concentration of at least 60% ethanol or 70% isopropyl alcohol will inactivate viruses similar to the virus that causes COVID-19. The University has purchased hand sanitizer and dispensers for installation in convenient sanitizing stations throughout the campus, including building entrances, exits and corridors, at elevators, and in common areas such as lobbies, lounges, kitchens, and office suites. Bottles of hand sanitizer will be placed at other high touch surfaces such as countertop and cashier stations. Sanitizer stations will be positioned to facilitate use by persons with disabilities and prevent access by young children. University Facilities will monitor hand sanitizer stations regularly and refill them as needed.

Cleaners and Disinfectants

Cleaning products, paper towels, gloves, and disinfectant spray bottles will be available in all classrooms, lecture halls, laboratories, workshops, student residence rooms, dining facilities, vehicles, and high-volume transaction areas for occupants to conduct frequent cleaning and surface wipe-downs. University Facilities will monitor the availability of these materials regularly and refill supplies. As an additional precaution, designated personnel in each building, office, or area will be trained on how to refill the solution from storage drums placed in strategic building locations.

PPE for General Use

Montclair State University will require all students, employees, and visitors to bring face coverings with them to campus and to use them while on campus. University Facilities will make face coverings available in a variety of announced locations for those students, employees, or visitors who fail to bring a face covering to campus, or who lose or damage their face covering. The University strongly recommends the use of cloth face coverings instead of disposable paper masks.

PPE for Use in Special Circumstances

University Facilities will maintain an ample supply of gowns, gloves, face shields and goggles and provide them, as approved by the Office of Environmental Health and Safety, to employees whose job functions pose an elevated risk of exposure to the virus that causes COVID-19, such as healthcare workers, emergency aid responders, housekeeping staff, researchers and others whose job functions require the use of these kinds of PPE.

In addition, University Facilities will provide face shields to students and employees who have received approval for their use as a reasonable accommodation. Students should seek approval from the Disability Resource Center or the University Health Center. Employees should seek approval from the Occupational Health Department.

Restricted and Prohibited PPE

Certain types of PPE, such as tight fitting respirators and N95’s are regulated, and require a medical evaluation and approval prior to individuals being permitted to wear them. In addition to being regulated, respirators can pose significant health risks to the user.

Use of a face covering with an exhalation valve is not permitted on campus at any time. Please see Section I: General Safeguards for more information on face coverings.

Training of Students and Employees

Training of Students

Montclair State University will provide students with comprehensive training regarding COVID-19 sanitization and social distancing practices and protocols, with a focus on prevention and risk-reduction. The University will reinforce student learning by providing frequent reminders throughout the fall term in multiple channels and formats, including signage, websites, emails, videos and social media posts.

Training Topics – General

The core content for student training will include:

  • How the Virus Spreads
  • What You Must Do to Help Keep Yourself and Others Safe
  • Montclair State’s Expectations For
    • Social distancing
    • Sanitation and cleaning
    • Proper use of face covering and masks
    • Enhanced hand hygiene
    • Self-Screening for COVID-19
    • What to Do if You are Sick or Have been Exposed

Additional topics will be covered based on the needs of the cohorts to be trained.

Planning and Leadership

Training for students will be planned and implemented by a working team of student development staff representing Campus Recreation and Health Promotion, Residence Life, Student Involvement, Student Leadership and Engagement, Intercollegiate Athletics, and Student Communications. The team will be led by the University’s Director of Health Promotion, and will be overseen by the Dean of Students.

Timelines and Methods

Training for the general student population will begin prior to the start of the fall semester with electronic messaging to each enrolled student using communication tools such as email and the primary electronic student portals (Nest, Navigate, Canvas). This initial training will address the core topics outlined above. The University will also publish this information on its website and refer students to it in the student billing statement, the residence hall contract and other documents distributed to all students. The General Training Topics will also be covered in the New Student Seminar, GNED 199. Students will be required to take the training and to submit a statement certifying they have completed it.

Throughout the year, an ongoing awareness campaign targeted to the general undergraduate and graduate student populations will continue, with messaging continuously refreshed. Messaging to students will use a variety of electronic, print and broadcast media messaging strategies including:

  • Posters
  • Videos and online information pages
  • TV screens on campus and in Residence Halls
  • Shuttles and shuttle stops
  • Digital screens on campus
  • Postings on electronic platforms used frequently by students (NEST, Canvas)
  • Social media and the official student e-newsletter, Red Hawk News

Targeted Training Cohorts

In addition to generalized training for the broad student population, training will be delivered to specific cohorts of students. This more specialized training will be implemented by the team noted above, with additional involvement by faculty and staff representing specific academic and experiential programs, who will help to assure that topics relevant to their specific discipline or activity are covered.

Student Leaders

Training for student leaders will occur in the weeks and days immediately prior to the start of fall semester. Once trained, our student leaders will be asked to help spread the word throughout the academic year. They will educate their peers, model desired behaviors, magnify positive social norms, and set the tone for the campus community.

Student leader cohorts include:

  • Residence Life (RAs/SAs)
  • Campus Recreation Student Employees (Area Supervisors, Building Managers, Facilities Attendants)
  • Student Center Student Employees (Information Desk Staff)
  • SGA Officers, Executive Board, and Senators
  • Health Promotion Student Workers and Volunteers (Graduate Coordinators, Health Promotion Assistants, Peer Advocates)
  • Student Organizations (Presidents and Executive Board Members)
  • New Student Orientation Leaders
  • Admissions Ambassadors
  • University Fellows
  • Crossing Guards
  • Red Hawk Central Student Assistants
  • Student Employees

Residential Students

In addition to the core elements described above, resident students will receive training on:

  • Room cleaning
  • Bathroom cleaning
  • Laundry
  • Physical distancing and limiting social gatherings
  • Guest policy
  • Self-Isolation, quarantine, reporting obligations for symptoms and exposure and testing obligations

Student-Athletes, Performing Arts Students, and Students in other Physically-Oriented Programs

In addition to the core elements described above, students in these cohorts will receive content that includes information tailored to their needs, including, for example, the detailed protocols and safeguards outlined in the Intercollegiate Athletics section of this plan, as well as specific requirements and procedures for safety when practicing or performing in an ensemble.

Training for Students Working in Labs, Research, Clinical Rotations and other Specialized Experiences

In addition to the core elements described above, students in these cohorts will receive content that includes the safety guidelines described in the Research section of this restart plan, as well as other specific information relevant to their needs.

Ongoing Monitoring and Adjustment

Programs will be updated as needed, based on changing circumstances and new information from the State and public health authorities. Awareness and compliance will be monitored throughout the year, and continuing education will be delivered whenever necessary. Any student failing to abide by University regulations will be subject to appropriate disciplinary action, including removal from on-campus activities or residence.

Employee Training

To help support the goal of reopening as safely as possible, the University will deliver training to help employees understand the important role each individual has in the prevention of COVID-19 and to inform them about their responsibilities in regard to the policies and protocols in the Restart Plan. Training materials will be aligned with the safeguards and practices described in the Restart Plan and will be consistent with Federal and State regulations and the recommendations of public health authorities.

In addition to the training program described below, the University will make this Restart Plan and related information widely available on its website, send emails to all members of the University community, and install informational signage throughout the campus.

Training Topics

The training program will cover these topics. Additional topics may be developed based on employee requests or emerging needs.

  1. Expectations and The Role of Employees in Preventing COVID-19
  2. Social Distancing
  3. Use of Face Coverings
  4. Cleaning and Sanitizing Protocols
  5. Symptom Checking, Testing and Contact Tracing Protocols
  6. Human Resources topics, such as leaves of absence, remote work arrangements and opportunities to request reasonable accommodation for a medical condition

Training Delivery

The Office of Instructional Technology and Design Services and Human Resources will work as a team to deliver the training online as documents, web pages, or videos. In addition, instructor-led sessions will be offered remotely via Zoom and on-campus in circumstances where in-person training is necessary. Email reminders and digital signage messaging will be provided on a regular schedule to assure that the campus community remains aware of the policies.

All employees will be required to take the training and to submit a statement certifying they have completed it.

Contractors who have personnel working on the campus will be expected to train their employees on Montclair State’s standards and practices, and the University’s training materials will be provided to them as a resource.

Training Timeline

An initial training module will be made available to employees by August 1, and all employees will be required to complete it before they return to campus. Additional training will be provided once the fall term commences and as necessary throughout the term.

Training materials and communications will continue to be updated and revised to reflect changes in University policies, Federal and State regulations, and the recommendations of public health authorities.

Last Modified: Monday, August 3, 2020 9:27 am