Library Operations

During Stage 1 of the public health emergency, Montclair State closed the Harry A. Sprague Library, suspended borrowing of physical materials and interlibrary loan, and provided individual consultations and reference research services remotely.

During Stage 2, as of July 2, 2020, the State has permitted libraries to reopen to patrons at 25% capacity. Sprague Library will reopen by August 17, in advance of the fall term, and, during Stage 2 and Stage 3, will remain open in accordance with the plan set forth below.

The Library will be open seven days and five nights a week during the academic term, but hours will be reduced. Staff and patrons will be required to comply with the University’s general safeguards, including not coming to campus if they are sick, wearing face coverings, observing social distancing and practicing enhanced hand hygiene. University Facilities will provide the Library with face coverings it can give to patrons if needed.

Reduced Occupancy

The Library will cap the number of patrons allowed inside to 25% of allowable occupancy.

Montclair State faculty, students, and staff will be required to present a current University ID card to gain admittance to the Library. Non-University visitors are allowed but will be required to make an appointment and will only be admitted if they provide their name and address, which will be recorded to facilitate contact tracing. Visitors must be met at the front door by a staff member.

The Main Level Reading Room and Silent Study areas, as well as other designated study spaces in the Library will be available for use in accordance with the social distancing requirements specified below.

Instructional spaces and laboratories for the Visual Communication Design program will be available only to that program’s faculty and students.

Patrons will be encouraged to make use of remote resources and contactless pickup and dropoff options to reduce the need for in-person services.

Social Distancing

Seating will be configured to ensure 6 feet of separation. Signs and floor markings will provide visual reminders about social distancing.

Patrons will not be allowed to enter the Reference, Reserve, Circulating and Media collections in order to minimize contact of people with library materials. Materials will be retrieved by Library staff and checked out by patrons at the two Self-Checkout stations. Persons with disabilities will be served by the staff at the Access Services counter.

Public computers, scanners and photocopiers will be spaced to ensure 6 feet or more social distancing, with dividers. The use time of such equipment will be limited to 30 minutes per patron, in order to reduce queuing.

Elevator capacity will be limited to two persons at a time in the public elevator and one employee at a time in the staff elevator.

Furniture will be configured in offices, work areas, and service locations to support social distancing, and dividers will be installed where appropriate and necessary. Contact between employees will be further reduced by staggering work schedules, assigning some employees with back-office functions to work remotely, holding meetings remotely, and, when on-campus meetings are necessary, holding those meetings only on the Upper Level, which has sufficient space for social distancing.

Cleaning and Sanitizing

Hand sanitizer stations will be placed at exit and entrance doors, elevator banks, outside restrooms and throughout the library.

Staff will wipe down Self-Checkout stations and scanning stations after each use.

Sanitization wipes will be provided at each computer, scanner and photocopier. Signs will instruct patrons to wipe down the keyboard, mouse, monitor and work surfaces before and after each use. Coverings will be placed on keyboards to minimize contact and protect against effects of disinfectant use. In addition, a staff member will wipe down all equipment twice daily.

Public restrooms will be cleaned twice daily. Library staff will use separate restrooms, and only one person at a time will be permitted in a restroom.

The Library will sanitize materials according to specific Federal guidelines for the sanitizing of library materials. All returned materials, and items received through interlibrary loan, will be quarantined for at least three days and disinfected before reshelving or check-out by patrons.

Employees will use PPE as appropriate for their tasks and will be provided with frequent breaks throughout the day to allow hand washing.

Patrons with Increased Risk of COVID-19

Persons who are at increased risk of COVID-19 will be able to access library resources remotely and via contactless pickup. The designated Disability Resource Librarian will be available to support patrons with disabilities and special needs.

Curbside Pickup/Dropoff

Contactless pickup and dropoff will be available for patrons who may not wish to enter the building. Staff will place the requested materials in a bag and leave them on a table at the entrance for borrowers to pick up at a designated date and time. Materials may be returned by using the 24-hour deposit slot.

Harry A Sprague Library Website

Last Modified: Monday, August 24, 2020 11:49 am