Part 6: Testing and Contact Tracing Protocols

The University has implemented protocols for screening, testing, and tracing that are consistent with State and Federal regulations and public health best practices.

These protocols include:

  • daily self-screening by all employees and students
  • testing of individuals in high-contact programs
  • enhanced contact tracing measures

Montclair State has established lines of communication with public health officials in all of our surrounding communities and will continue to work in close collaboration with them.

Who Will Be Tested

Individuals who engage in University-related activities that bring them into close contact with others on a regular basis and who are, therefore, at increased risk for transmission of the virus, will be required to be tested before arriving on campus.

Such individuals include employees and students in:

  • Intercollegiate Athletics
  • The performing arts
  • Exercise science and physical education
  • Other program areas involving research, clinical work or instruction that requires close physical contact
  • All students living in the residence halls
  • All employees who live in residence halls or work closely with the residential population

In the spring semester 2021, the University will offer testing on campus for any commuter student or employee who wants to be tested. Here is how to register.

Reporting Requirements

Employees who are symptomatic or exposed to COVID19 will be required to remain off campus until a fitness for duty certification is provided to HR/Benefits.The Occupational Health Department will be notified by HR/Benefits of any employee who has tested positive for COVID-19 or who has been placed in isolation because of symptoms of, or contact with a person with symptoms or a diagnosis of, COVID-19. in order to initiate contact tracing.

Notification to the Occupational Health Department will come from Hawk Check, from contact made by the employee, or from a report by the employee’s supervisor if the employee displays symptoms or reports exposure. Occupational Health will:

  • Activate the Contact Tracing protocol
  • Advise the employee to remain in isolation in on-campus assigned housing or off campus according to the established guidelines and to return when a fitness for duty certification can be provided to HR/Benefits.
  • If the employee is on campus at the time of the report, will be advised to remain in their office (if not shared space) or remove themselves to a room where they can isolate themselves from others until they can return to their home, seek medical attention, or wait for transportation to their home in an isolated area or outdoors, and to wear a face covering.
  • If emergency medical attention is needed, call University Police, 973-655-5222.

Contact Tracing

Montclair State’s contact tracing efforts will focus largely on identifying persons on campus who may have been in contact with the infected person for the period of time likely to cause infection in others. The University collects location data gathered by WiFi access data points. The location data will be made available to contact tracers in order to identify the locations where the infected person was present on the dates and times they were contagious, and other individuals who connected to the same WIFI access data points present at the same locations on the same dates and times as the infected person for more than 15 minutes. The same data will be supplemented by work or class schedules and residence hall proximity data. This location data will correspond with the user id assigned to employees, students, and visitors which contact tracers will use to identify affected individuals in order to contact them.

  • Contact tracers will reach out to potentially exposed individuals (contacts) about their possible exposure and assist those individuals with arrangements for quarantine, medical care, or support  services.
  • Employees and students will be required to stay home if living off campus, or be assigned to quarantine housing if living on campus, for at least 14 days after their last exposure, while monitoring symptoms.
  • Contacts who develop symptoms will be required to seek medical attention and get tested for COVID-19. Employees will be permitted to return to campus if a fitness for duty is provided to HR/Benefits. Students will be permitted to return to campus if medical clearance is provided to the University Health Center.
  • To the greatest extent possible, all employee and student test data will be handled by contact tracers with the highest level of confidentiality while contact tracing protocols are conducted.

The University Health Center will maintain a list of testing site options that are available to employees, students and visitors/contractors.

Human Resources Questions

For questions related to any of the HR/Benefits related topics listed below contact the Employee Benefits Office at

  • Leaves of Absence
  • New Jersey Family Leave Act NJFLA
  • Family Leave Insurance (FLI)
  • Families First Coronavirus Response Act and Emergency
  • Paid Leave Act (FFCRA and EPSLA)
  • Qualifying Reasons for Leave Related to COVID-19
  • Paid Leave Entitlements
  • Requesting Reasonable Accommodations.

For additional information visit Human Resources/Benefits.