Students sitting outside of Bohn Hall hanging out on the rocks.

New Student Housing Selection Process

New Student Housing Selection Process

The information on this webpage outlines our housing selection process for new students. Please read this webpage carefully as it contains important dates and deadlines for certain processes that you would be looking to complete. The housing selection process for new students who have met our priority deadline date of Sunday, May 1 (Freshmen) and Wednesday, June 1 (Transfer) will occur in late June. The below information will give you information on how to complete the housing agreement, select housing, select a roommate and more! Any student who pays their housing application fee after their deadline date (mentioned above) will be able to select housing AFTER the priority process has ended (tentatively in early July).

Please note that when selecting and accepting a room assignment, you are making a legally binding contractual commitment for both the fall and spring semesters. This means, that any cancellation inquiries for housing must be made as a request and are approved and denied at the discretion of our policies and procedures.

Our Housing Cancellation Policy

The Selection Timeline

Last Modified: Tuesday, June 14, 2022 1:40 pm

  • Monday, June 7: Housing agreement and preferences available.
  • Monday, June 7: Optional – Gender Inclusive Housing agreement available.
  • Friday, June 11: Optional – Have all materials for DRC Accommodations submitted.
  • Friday, June 11: Optional – Submit your Special Interest Housing requests.
  • Monday, June 14: Housing selection start date and time emailed to all students.
  • Monday, June 21 – Thursday, June 24: Housing selection process.

If you have any further questions, you may visit our central office in Bohn Hall 4th Floor, send an email to reslife@montclair.edu, or contact us at 973-655-5188.

Eligibility Information

General Eligibility

Any student wishing to participate in the Room Selection process for the 2022-2023 academic year must be a currently enrolled student in good academic standing and have paid the 2022-2023 housing application fee of $300 by Sunday, May 1 (Freshmen) and Wednesday, June 1 (Transfer).

  • All applicants must pay a $300 non-refundable housing application fee. Make checks payable to “Montclair State University,” and bring or mail this payment to the Student Account’s Office at Red Hawk Central, Montclair State University, 1 Normal Ave. Montclair, NJ 07043. Cash, personal check or money order is accepted. Please be sure to write your Montclair State University’s CWID on your check. Appointments may be necessary. Learn More About Red Hawk Central.
  • Students may also pay their housing application fee via NEST utilizing a credit card or e-Check. Students who have an outstanding balance for the current term are ineligible to participate in the room selection process. It is your responsibility to clear any delinquent charges.
  • Housing application fees received after 6:00 pm on either May 1 (Freshmen) or June 1 (Transfer) will not be eligible for priority room selection. Students will be contacted with further instructions. If your housing application fee is not received by the deadline, you will not be eligible to participate in priority housing selection even if your requested roommate(s) is eligible.

Holds

It is the student’s responsibility to ensure that all holds (except academic probation) are removed from their NEST account. Please check your account prior to room selection. If a student removes a hold on the day of their housing selection, they must contact the Office of Residence Life to have the hold removed from their RMS account. The hold must be visibly cleared in NEST for Residence Life to remove the hold. Please note it may take some time for the staff to remove the hold from a student’s RMS account.

  • Students who have financial holds at the time of housing selection are not allowed to reserve a bed space. Once the account is paid in full, the student will be eligible to participate in housing selection as long as it is within the determined timeframe. If you have missed your time frame please contact the Office of Residence Life and they will assign you a new time frame or advise you of your next step. Academic probation does not prevent a student from selecting housing.

Credit Hours

Residential accommodations are available only to registered students of the University enrolled in a degree-granting program. Priority is given to undergraduate students registered for and maintaining 12 or more credits per semester and graduate students registered for and maintaining 9 or more credits per semester. Credit hours are determined by adding your earned credits and your currently enrolled credits.

  • The Village Credit Hour Requirement: In order to be eligible to live in The Village, undergraduate students must have completed 50+ credit hours at the completion of the spring semester.
  • Hawk Crossings Credit Hour Requirement: In order to be eligible to live in Hawk Crossings, students must have completed 30+ credit hours at the completion of the spring semester.
  • Frank Sinatra Hall Credit Hour Requirement: In order to be eligible to live in Frank Sinatra Hall, students must have completed 24+ credit hours at the completion of the spring semester.

Meningitis Immunization

Students living in Montclair State campus housing for the first time, must present proof of immunization against Meningococcal Meningitis (serogroups A, C, W and Y), regardless of age. Common vaccine names – Menactra or Menevo. Two doses are required if the student is less than 19 years old. One dose must be administered on, or after, your 16th birthday. Failure to present documentation may result in expulsion from campus housing until the requirement is met. You can find your immunization history with your pediatrician and/or healthcare provider, high school or prior college/university, or your military records.

State Requirements

COVID-19 Vaccination Requirement

All students (undergraduate, graduate, full-time, part-time) are required to complete the COVID-19 vaccine series (or a single dose series). This includes a booster for those eligible. Please note beginning in summer 2022 students with religious exemptions are not able to live on campus.

Read More About Immunizations

Student COVID-19 Vaccination Policy

Following the CDC recommendation, Montclair State University requires all students to be up to date with the COVID vaccine or have an approved exemption on file as specified below. Up to date means a person has received the initial doses of any of the recommended WHO-approved COVID-19 vaccines, plus any eligible booster shot as listed on the CDC website. Students must submit proof of vaccination to the University as instructed below. Students who fail to comply may be deregistered from their courses.

Read More

Disability-Related Housing Accommodations

If you are a student with a disability in need of housing accommodations, you must complete the Housing Accommodation Form on the Disability Resource Center website. The form must clearly state the nature of your disability (diagnosis), how your disability impacts your ability to live on campus (functional limitations), professional credentials of the medical professional and specific accommodations by Monday, June 13. Spaces are limited and we cannot guarantee roommate preference(s) or building requests. All information submitted is strictly confidential.  Documentation should be forwarded to: Montclair State University, Disability Resource Center, Webster Hall 100, 1 Normal Ave. Montclair, NJ 07043, (973) 655-5431.

Medical Accommodation Request Form
The Housing Selection Process

Step I: Sign Your Housing Agreement

  • The first step in the housing selection process will be to sign your Residence License and Dining Services Agreement, also referred to as the Housing Agreement.
  • The Residence License and Dining Services Agreement is a legally binding agreement. Once you confirm the acceptance of the space that you are assigned to, you are committed to campus housing and a meal plan (if applicable) for the entire academic year. Prior to room selection, a student must enter the Residential Management System (RMS) and electronically sign the Residence License and Dining Services Agreement. Students will be unable to participate in room selection if they do not electronically sign the agreement.
  • Within the housing agreement form, you will be able to complete lifestyle preferences. These preferences will ask you a series of questions that will be viewed by other students selecting housing. You will also be able to view other student’s lifestyle preferences when selecting housing. Please answer these questions as truthfully as possible!
  • Students will receive a confirmation notice after housing selection ends. In that confirmation notice, students will have 5 business days from receipt of that email to cancel their housing. All cancellation requests must be submitted via Cancelation Request, an online request in RMS. Students will receive an email to their Montclair State University email confirming their cancellation and forfeit of their housing application fee. After those 5 business days, students will be held financially responsible for that bed space for the entire academic year (fall and spring). If a student is under the age of 18 years old as of June 1, 2020, you will need a co-signature from a parent or guardian for the housing agreement and to complete the housing selection process.

Step II: The General Room Selection Process

  • After you have completed you will be ready to select your housing!
  • RMS will assign all eligible new students a selection date and time to select housing. This information will be emailed to your Montclair State University email account in mid June. You will be given a 30-minute window of time in which to sign into RMS and select your housing. If you miss your date and time to select housing, don’t worry! You can log into RMS until the end date and time of our process, which will be communicated to all students.
  • During housing selection, you will be able to see all available spaces for you on campus. Once you find a space you like, you can select it and place yourself in that room.

Roommate Selection

  • Students are eligible to either log into RMS and select a space alone using lifestyle preferences or they can select housing with other students by either pulling them in OR being pulled in. It is completely optional to use the pull-in process.
  • If you are the student being pulled in, you will be able to complete the Roommate Code process before housing selection. The creation of a roommate code is used to verify that the student being pulled in actually wants someone to pull them in. The student would create a roommate code and give that code to the student pulling them in. Please note if you are allowing a proxy to select and confirm a space on your behalf for the academic year, you must electronically sign the Residence License and Dining Services Agreement, outlined above. If you are being pulled in by another student, you will not have to select housing. The student pulling you in is completing this process for you!
  • Residence Life does not have the ability to view your code. You MUST remember your code number. In the event that you forget your code, you can reset it by repeating the roommate code process. Please only give your code to your desired roommate.

Meal Plans

  • Students residing on campus in one of the Traditional Residence Halls are required to purchase a valid Residence Hall meal plan. Students who have less than 30 earned credits are only eligible for three Unlimited meal plans (Unlimited + 48 Block + $250 Flex, Unlimited + $250 Flex and Unlimited + $500 Flex). The Unlimited meal plans grant you constant access into the two dining halls, Sam’s Place and Freeman Dining Hall, with the addition of Flex Dollars that you can use at on-campus dining locations like Chili’s and Dunkin Donuts. In addition, you have an option for blocks that will allow for meal equivalent purchases at different on-campus dining locations.
  • Students residing in Frank Sinatra Hall are able to select any of the Residence Hall Meal Plans regardless of the number of credits earned.
  • Students residing in Hawk Crossings or The Village Apartments are exempt from the meal plan requirement; however, students who choose to take a meal plan will have the option to do so through Dining Services. Students can select a meal plan from the Residence Hall Meal Plans or from the Voluntary and Commuter Meal Plans.
  • Students also choose to enhance their purchasing options with our off-campus merchants, bookstore and health center, by adding funds to their Red Hawk Dollar account. The Red Hawk Dollars program is a convenient, pre-paid debit account designed for the University community (students, faculty, staff and alumni) to make purchases on campus using their Montclair State University ID Card. $1.00 US dollar equals 1 Red Hawk Dollar. For more information, visit Red Hawk Dollars and Montclair State Dining.
Special Interest Housing

A number of Special Interest Living Communities will be offered for the academic year. Below are brief descriptions of the communities. All students interested must meet the criteria for specific buildings and must be eligible for housing. Special Interest Living Communities are subject to change.

All students interested in living within a Special Interest Living Community can complete the below application (available at the beginning of June). Students must complete said application by Monday, June 13. You will receive an email from the Office of Residence Life office confirming your application. If you have been approved for a learning community, you will be given specific details on your housing assignment. You can only request and live with other students that have been approved to live in that Living Learning Community. If you are not approved for this community for any reason, you will also be notified so that you can take part in the General Room Selection process.

Special Interest Housing Application


Please Note: All Montclair State University residence halls are drug and smoke-free and all residence halls are designated as alcohol-free except The Village at Little Falls.

Arts Interdisciplinary Living Community (AILC)

Comprised of students majoring in Art and Design, Music, Theater, Dance, Broadcasting and/or Communication Studies, the AILC occupies floors in the Freeman Residence Hall on the south end of the campus – just across from the Cali School of Music and a few minutes’ walk from all of the college’s Visual Arts and Performance facilities. But AILC is not just about convenience. It is about students with creative and multidisciplinary interests living together, sharing their passions and challenges and discovering their common ground.

Honors Living Community (HLC)

Any student who is an active member of the University’s Honors Program is eligible. The HLC is designed to provide the advantages of a small liberal arts college within the larger dynamic university community. The HLC provides a core curriculum of seminar(s) and elective courses that fulfill general education requirements while working to establish a lively and creative community for its students and faculty. Housed in specific areas of The Heights, provides an environment that is intended to be conducive to learning and to promoting personal, intellectual, social and academic growth. The goals of this residential community are to promote academic success along with a sense of collaboration, discovery and teamwork through a number of social and educational activities. There will be special opportunities for residential students to meet individually with Honors faculty, take part in special seminars, dinners and lunches and participate in off-campus concerts, lectures and field trips.

Stonewall Suites: LGBTQA Living Learning Community

Stonewall Suites is Montclair State University’s lesbian, gay, bisexual, transgender, queer/questioning and allied (LGBTQA) living community. This community was established in 2010 and continues to provide students with a comfortable living and learning experience, where residents are placed without consideration of gender identity, gender expression, or sexual orientation. Stonewall Suites seeks to connect students interested in supporting and educating themselves and their community about LGBTQA and other social justice issues. Those living in Stonewall Suites work to connect their experiences or theory they learn in the classroom with opportunities for student involvement through Residential Life and the LGBTQ Center. This community is located in Parker and Whitman Halls.

Wellness Community

Partnering with the Office of Health Promotion and Counseling and Psychological Services the Office of Residence Life is pleased to offer a community for students to develop an understanding of mind, body and spirit through a wide range of wellness programs. This community will house both upper-class and new students. Programs will cover areas such as nutrition, fitness, sexual health, alcohol and other drugs. If you are interested in making healthier decisions and improving the quality of your time here at Montclair State University look into the Wellness Community. Substance-free means that all residents agree to keep the influences of alcohol, tobacco and illegal drugs out of their community.

This community is also open to our residents in recovery as an on-campus living community designed to assist students in recovery from alcohol and other drugs. Students are provided with the academic, developmental and recovery support necessary to succeed in higher education while living in an abstinence-based community.

The Wellness Living-Learning Community is in Russ Hall. For more information about living in the Wellness Living Learning Community, please contact the Office of Residence Life reslife@mail.montclair.edu.

Gender Inclusive Housing (G.I.H.)

Gender Inclusive Housing (G.I.H.) is a living opportunity for students to select their suite-mates beyond the boundaries of gender constrictions. This process is open to all residential areas on campus with the exception of Bohn Hall and Stone Hall. Since G.I.H. is a housing option, groups will select a space during general housing selection. Being in a gender-inclusive space does not guarantee a specific housing style accommodation. Please be aware that you may not be able to select a space depending on the size of your group and availability. To be eligible for gender-inclusive housing, you must fill a full suite/apartment that you are looking to live in and complete our online gender-inclusive housing agreement. You must also review and follow the below guidelines.

If you are interested in Gender Inclusive Housing, you will be able to complete our Gender Inclusive Housing agreement in RMS in early June. All members of your group must complete the Gender Inclusive Agreement.

For housing selection, students interested in gender inclusive housing will have a designated housing selection link on their RMS homepage. They will use that link to select housing. All tutorials and information above about housing selection would be the same.

Important FAFSA Information

The 2022-2023 FAFSA is now available. Students can use the IRS data retrieval tool on the provided by FAFSA to assist with completing the form. The tool will link directly to the IRS and import the information from a filed Federal tax return directly into the FAFSA. Because of new Federal regulations for the verification process, students are encouraged to complete the FAFSA as early as possible and to use the IRS data retrieval tool. The earlier a FAFSA is filed, the more time a student has to request the appropriate verification documents, if necessary and get their account settled for fall move-in. If a student delays in completing the FAFSA and in submitting verification documents, they may have a delay when they move-in. For further information regarding financial aid, the FAFSA and verification, contact the Financial Aid Office at at 973-655-7600 or redhawkcentral@montclair.edu.

Important Building Information

Located at both the north and south ends of campus, Montclair State University residential facilities offer a variety of buildings that allow students different living style options. The facilities include traditional double-loaded corridors and suite-style arrangements as well as apartment communities. Each residence facility has its own personality as determined not only by its physical structure but also by the staff and the people who live there.

Each residence hall is self-contained with its own lounges, recreation areas, study rooms and a variety of services. In addition to this, each student’s room is equipped with basic amenities-beds, dressers, closets, desks, chairs and draperies. Residents are strongly encouraged to bring personal items from home and decorate to give the space its own special character. Check Out Our Resident Halls!