Allen Minaya hanging out on the third floor of the Student Center.

Room Selection Process

Returning Student Housing Selection Process

If you would like to be considered for University housing for the upcoming academic year, please read this information carefully. If securing housing is important for you, please make a note of all the dates in your planner and make sure not to miss them. If you fail to meet any deadlines or if you miss any steps listed throughout the room selection process outlined in this packet, you may be unable to secure housing.

As the demand for housing escalates, students will increase their chances of obtaining housing if they pre-qualify by paying their $300 non-refundable housing application fee. The deadline date to do so is Friday, March 1, 2019, by 6:00 p.m. to the Student Accounts office in Red Hawk Central or via credit card on NEST.

Please note that when selecting and accepting a room assignment you are making a legally binding contractual commitment for both the Fall 2019 and Spring 2020 semesters.

For the most up-to-date housing information, please review this webpage and our HawkSync news articles. If you have any further questions, please send an email to reslife@montclair.edu or contact us at 973-655-5188.

To be eligible for priority room selection, the fee must be paid by Friday, March 1, 2019, by 6 p.m.

Eligibility Information

General Eligibility: Any student wishing to participate in the Room Selection process for the 2019-2020 academic year must be a currently enrolled student in good academic standing and have paid the 2019-2020 housing application fee of $300 by March 1, 2019.
  • All applicants must pay a $300 non-refundable housing application fee by Friday, March 1, 2019. Make checks payable to “Montclair State University,” and bring or mail this payment to the Student Account’s Office at Red Hawk Central, Montclair State University, 1 Normal Ave. Montclair, NJ 07043. Cash, personal check, credit card or money order is accepted. Please be sure to write your Montclair State ID on your check.
  • Students may also pay their housing application fee via NEST utilizing a credit card or e-Check. Students who have an outstanding balance for the current term are ineligible to participate in the room selection process. It is your responsibility to clear any delinquent charges.
  • Housing application fees received after 6:00 p.m. on Friday, March 1, 2019 will not be eligible for priority room selection. Students will be contacted with further instructions. If your housing application fee is not received by the deadline, you will not be eligible to participate in priority housing selection even if your requested roommate(s) is eligible.

Holds: It is the student’s responsibility to ensure that all holds (except academic probation) are removed from their NEST account. Please check your account prior to room selection. If a student removes a hold on the day of their housing selection, they must contact the Office of Residence Life to have the hold removed from their RMS account. The hold must be visibly cleared in NEST for ResLife to remove the hold. Please note it may take some time for the staff to remove the hold from a student’s RMS account.

  • Students who have financial holds at the time of housing selection are not allowed to reserve a bed space. Once the account is paid in full, the student will be eligible to participate in housing selection as long as it is within the determined timeframe. If you have missed your time frame please contact the Office of Residence Life and they will assign you a new time frame or advise you of your next step. Academic probation does not prevent a student from selecting housing.

Credit Hours: Residence accommodations are available only to registered students of the University enrolled in a degree-granting program. Priority is given to undergraduate students registered for and maintaining 12 or more credits per semester, and graduate students registered for and maintaining 9 or more credits per semester.  Make sure to review your credit hours now so that you know how many credits you will have at the end of the spring semester to determine where you can reside for the 2019-2020 academic yearCredit hours are determined by adding your earned credits and your currently enrolled credits. Please note: Basic classes such as Math 060 do count towards your total credit hours for housing selection.

  • The Village Credit Hour Requirement: In order to be eligible to live in The Village, undergraduate students must have completed 50+ credit hours at the completion of the spring semester.
  • Hawk Crossings Credit Hour Requirement: In order to be eligible to live in Hawk Crossings, students must have completed 30+ credit hours at the completion of the spring semester.
  • Frank Sinatra Hall Credit Hour Requirement: In order to be eligible to live in Frank Sinatra Hall, students must have completed 24 + credit hours at the completion of the spring semester.
  • Graduate Students: Graduate students are only eligible to reside in The Village at Little Falls and will be able to select a space in housing on March 7th.
  • Commuter Students: Current commuter students can be pulled into a bed space by a current resident with priority housing selection, as long as they meet the above criteria.

Room Retention: Room retention (returning to the exact same bed space, this does not include moving to a different bed space in your current apartment) can only be done in The Village and Hawk Crossings on March 6th. If you do not retain your room on that day, you will be ineligible to retain the space and will need to go through room selection according to your assignment time. Students who retain their space in The Village or Hawk Crossings will also have the opportunity to pull-in roommates on March 7th. More information about that is under Roommate Selection. Students in the traditional halls are not eligible to retain their spaces.

Meningitis Immunization:  If you have not been a resident on campus over the past two semesters, you must show proof of the meningitis immunization to the University Health Center prior to signing up for a space.

Study Abroad/Internship Students: Students that are currently studying abroad, who were resident students in fall 2018, will be able to select a bed space during the General Room Selection, or a current resident student can pull them into a space as long as they meet the eligibility criteria for that bed space.  Study Abroad/Internship students must pay the $300 non-refundable housing application fee by March 1, 2019 in order to be given priority. If you are studying abroad in the fall 2019 semester, please contact our office in November to be placed into housing for the spring 2020 semester.

Special Accommodations: If you are requesting special accommodations, you must submit documentation clearly stating your diagnosis, functional limitations, professional credentials of the evaluator and specific accommodations by Friday, March 8, 2019. Spaces are limited, and we cannot guarantee roommate preference(s). All information submitted is strictly confidential.  Documentation should be forwarded to: Montclair State University, Disability Resource Center, Webster Hall 105, 1 Normal Ave. Montclair, NJ 07043, (973) 655-5431. Medical Accommodation Request Form.

The Housing Selection Process

The Residence License and Dining Services Agreement is a legally binding agreement. Once you confirm the acceptance of the space that you are assigned to, you are committed to campus housing and a meal plan (if applicable) for the entire 2019-2020 academic year. Prior to room selection, a student must enter the RMS system and electronically sign the Residence License and Dining Services Agreement. Students will be unable to participate in room selection if they do not electronically sign the agreement. Students will have five business days from the day in which they self-select, or are pulled into a bed space to cancel their housing. All cancellation requests must be sent from a student’s Montclair State email account to reslife@montclair.edu. Students will receive an email to their Montclair State email confirming their cancellation and forfeit of their Housing Application Fee. After those five business days, a student will be held financially responsible for that bed space for the entire academic year (fall and spring).
  • Please note: Students who have completed their 2019-2020 room selection, but have not registered for the fall 2019 semester by May 1, 2019 will have their room and meal plan cancelled. The bed space will be reassigned to a student on the waitlist. The application fee will not be refunded.

Room Retention: Room retention is available for qualified students in the Village and Hawk Crossings only. If you have paid your housing deposit by the deadline date and meet all of our criteria outlined in this packet, you will be notified of the retention process. Room Retention will occur on March 6, 2019.

Roommate Pull-In for Room Retention Students: After retaining their space on March 6th students will then have access to the system on March 7th from 9:00 a.m. to 12:30 p.m. and pull in roommates until their apartment is filled. Students being pulled-in must have paid their housing application fee by the deadline date, have no holds on their account, and have enough credit hours for the space you will be living. Roommate Pull-in for Room Retention students will occur on March 7, 2019.

General Room Selection: Students who are not retaining their space will go through general room selection. Assignment times are based on credits earned plus currently enrolled credits and GPA. The RMS system will assign a selection time, which will be emailed to you during the week of March 11th. You will be given a 30-minute window of time in which to sign into RMS. You will then be able to select a bed space throughout campus. If you do not receive an assignment time email by March 15th, at noon please contact our main office via email at reslife@montclair.edu. General Room Selection will occur from March 21, 2019 through March 29, 2019.

Roommate Selection: Once you determine who you plan to live with and whom the designated person will be to select your bed spaces for the room/suite/apartment that you would prefer to reside in, it is that designated person’s responsibility to complete the process for all individuals involved. Once the spaces are selected, students will not be able to re-enter the system to select a different space. Please pay close attention to the suite, room or apartment you have chosen. Once selected, you will NOT be able to make any changes until after the room freeze ends in September. You will be billed according to your selection.  All selections are final.

  • *Please note if you are allowing a proxy to select and confirm a space on your behalf for the 2019-2020 academic year, you must first enter the RMS system prior to your selection time and electronically sign the Residence License and Dining Services Agreement and create a roommate code.
  • Want to be pulled in? Need to create a Roommate Code
    • Log onto https://rms.montclair.edu
    • Enter your NetID and Password
    • Select “CODE”
    • Enter a 4-digit CODE
    • Select “Finish”
  • Residence Life does not have the ability to view your CODE.  You MUST remember your CODE number. In the event that you forget your CODE, you can reset it by repeating the steps above. Please only give your CODE to your desired roommate.

Meal Plans: Students residing on campus in one of the Traditional Residence Halls are required to purchase a valid meal plan. Please refer to the Dining Services website for detailed meal plan descriptions. Students residing in Hawk Crossings or The Village Apartments are exempt from the meal plan requirement; however, students who choose to take a meal plan will have the option to do so through Dining Services.

When Am I Able to Select My Bed Space (Room)?
Your Category Online System Opens Online System Closes
“Retain My Space”

Current Village and Hawk Crossings Residents Only

Wednesday, March 6, 2019, 9 a.m. Wednesday, March 6, 2019, 4 p.m.
“Retain My Space” Roommate Pull-In

Current Village and Hawk Crossings Residents who retained their space on March 6, 2019*

Thursday, March 7, 2019, 9 a.m. Thursday, March 7, 2019, 12:30 p.m.
Displaced Residents

Any student who has been displaced from their Spring 2019 space (All affected students received a letter)

Thursday, March 7, 2019, 1 p.m. Thursday, March 7, 2019, 4 p.m.
Graduate Students Thursday, March 7, 2019, 1 p.m. Thursday, March 7, 2019, 4 p.m.
Special Interest Housing Friday, March 8, 2019, 9 a.m. Friday, March 8, 2019, 12:30 p.m.
General Selection/Roommate Pull-In Thursday, March 21, 2019, 9 a.m. Thursday, March 21, 2019, 4 p.m.
General Selection/Roommate Pull-In Friday, March 22, 2019, 9 a.m. Friday, March 22, 2019, 4 p.m.
General Selection/Roommate Pull-In Monday, March 25, 2019, 9 a.m. Monday, March 25, 2019, 4 p.m.
General Selection/Roommate Pull-In Tuesday, March 26, 2019, 9 a.m. Tuesday, March 26, 2019, 4 p.m.
General Selection/ Roommate Pull-In Wednesday, March 27, 2019, 9 a.m. Wednesday, March 27, 2019, 4 p.m.
General Selection/ Roommate Pull-In Thursday, March 28, 2019, 9 a.m. Thursday, March 28, 2019, 4 p.m.
General Selection/ Roommate Pull-In Friday, March 29, 2019, 9 a.m. Friday, March 29, 2019, 4 p.m.
Special Interest Living Communities Housing Information

Special Interest Housing Sign Up

All students approved to live in one of our Special Interest housing areas will receive an email with instructions about room selection. Some students will be able to self-assign themselves into a bed space. To apply for any of these communities students must complete the form in HawkSync by March 1, 2019. Your name will then be submitted to the coordinator of that Living Learning Community for approval. You will receive an email from the Office of Residence Life office by March 5, 2019 on the status of your application. If you have been approved for a learning community, you will be given a specific date and time to access the RMS System. You can only pull in other students that have been approved to live in that Living Learning Community. If you are not approved for this community you will also be notified of so that you can take part in the General Room Selection process.

For more information about Special Interest Living Communities, please visit the Living Communities section of the website.

Gender Inclusive Housing (G.I.H.)

Gender Inclusive Housing (G.I.H.) is a living opportunity for students to select their suitemates beyond the boundaries of gender constrictions. In the past, G.I.H. was only available in our apartment-style complexes. The process is now open to all residential areas on campus. Since G.I.H. is a housing option, groups will select a space during general housing selection. Being in a gender inclusive space does not guarantee a specific housing style accommodation. Please be aware that you may not be able to select a space depending on the size of your group and availability.

How Do We Apply?

The Gender Inclusive Housing option will be integrated with the general housing selection process this spring. There are a few steps to ensure you can participate in the process:

  • Pay your housing application fee by Friday, March 1, 2019 on NEST.
  • Visit the Residence Life office for mandatory information regarding G.I.H. Dates and times will be updated on HawkSync and will be communicated to students via Red Hawk News.
  • Complete Gender Inclusive Housing Living Agreements due back to our office by March 1, 2019 by 4:00 p.m.
  • The Office of Residence Life will review all applications and notify the groups by March 5thof their approval or denial.

How Will Housing Selection Work?

 Approved groups will come to the Office of Residence Life during the earliest group member’s selection time. Only one representative (proxy) from each group is required, even if that person is not the person with the most credits and earliest selection time. The group proxy will make a selection from what is available on-campus at that time.

Housing Checklist

Step 1:  Read this Room Selection packet, Annual Residence License and Dining Services Agreement and mark important dates on my calendar.

Step 2: Pay my $300 non-refundable housing application fee for the 2019-2020 academic year. Priority deadline is Friday, March 1, 2019, by 6 p.m. to the Student Accounts Office in Red Hawk Central.

Step 3: Make sure there are no holds placed against my student record and account. Please note academic holds such as academic probation, do not prevent a student from selecting a bed space. Review my NEST account for any financial holds.  Settle any outstanding obligations to be sure I am eligible to live where I would prefer.

Step 4: When notified via email log in to the RMS system and electronically sign the Residence License and Dining Services Agreement. (You will not be able to select or be pulled in if you do not complete this prior to Tuesday, March 19, 2019.)

Step 5: Review my student conduct status to be sure I am eligible to live where I would prefer.

Step 6: Decide with whom I wish to live and collect the information requested below for each person. Make sure each person is eligible to sign up for your requested space(s). Determine which person will sign you and your roommate(s) up for your bed spaces. For meal plan information, visit the Dining Services website.

Roommate 1 Roommate 2 Roommate 3 Roommate 4
Net ID(s)
Meal Plan(s)
CODE NUMBER
Signed the Residence License YES         NO YES         NO YES         NO YES         NO

Step 7: Visit the Office of Residence Life website to thoroughly review the process so that I will have time to address any questions that I may have.

Step 8: Review your Montclair State email during the week of March 11th to find out your assignment time if you are not retaining your space in The Village or Hawk Crossings.

Step 9: At your assigned time, log in to the RMS system and select your housing assignment for the 2019-2020 academic year.