Residence Life During COVID-19

In addition to the social distancing achieved by decreasing the housing population, all students, staff, and visitors in residence halls are required to comply with the University’s requirements for social distancing, face coverings, hand hygiene, Hawk Check completion, and compliance with temperature checks upon entry to the residence halls. Students are expected to present evidence of completion of daily Hawk Check, with the current date, prior to leaving or entering a residence hall.

Residents are encouraged to take their temperatures and monitor themselves for symptoms of COVID-19 each day and should report elevated temperatures or other symptoms to the University Health Center via Hawk Check. Students are also able to get their temperatures checked at any of our building’s front desks, as well as the Hawk Crossings and Village offices.

International students who live in the residential halls will be required to isolate within their housing assignment for 14 days after arrival in New Jersey. Students will be informed of this requirement in advance so that they can plan on arriving within 15-20 days before the starting date of classes.

Students and employees returning to New Jersey from states and territories with increasing rates of COVID-19 (as identified by the Governor) who live in the residential halls must self-quarantine for 14 days either off-campus or within housing assigned by the University for this purpose. Read additional quarantine and isolation instructions.

Student move-in for the spring semester will occur over an extended period (January 25 – February 5, 2021) and several measures will be taken to reduce the risk of spreading the virus. Daily check-in numbers will be decreased and staggered strategically to limit density in public areas and on elevators, promote physical distancing, and avoid the need for additional staff presence.

The following procedures have been implemented in all residential communities:

• Plexiglass installed at all front desks.
• Contactless swiping procedures.
• Designated entry and exit locations.
• All students, staff, and visitors must comply with the University’s face covering protocol at all times.
• Montclair State employees are assigned at strategic locations to monitor compliance.
• Students, staff, and visitors are required to complete the Hawk Check questionnaire daily.
• Resident students must be tested for COVID-19 and results must be posted to the MyHealth Portal one week prior to arrival on campus for each semester.
• Students who believe they are at high risk for COVID-19 can contact the Disability Resource Center to discuss their options.

Depending on the needs of specific residential communities, additional precautions may include:

• Directional lines and arrows on the floors to promote social distancing while waiting.
• The use of stanchions to separate areas and encourage safe traffic flow.
• Weather pending, doors and windows may be opened to enhance ventilation.

Specific Move-In Instructions for Spring 2021

We have made significant adjustments to our move–in process to ensure that social distancing protocols are met while still allowing you ample time to move onto campus.Please pay close attention to the below expectations and information on how to sign up for a specific move–in date and time.

• Masks: You and guest(s) are required to wear a mask while moving in and walking within the building and when social distancing is not possible.
• Hawk Check: We are asking all students to start completing Hawk Check daily at least seven (7) days prior to your arrival on campus.
• COVID Testing: All students must submit a negative COVID test taken no more than seven (7) days prior to your arrival on campus. Submit your negative COVID test results to covid@montclair.edu.
• Guests: Each student will be limited to one (1) guest to assist with the move–in process. Reminder that all guests, including those who help you move in, must complete Hawk Check at least 12 hours before coming on campus.
• Social Distancing: Please pay close attention to all signs in the buildings with specific directions on social and physical distancing protocols.
• Moving Bins: Moving bins will be available for use. We recommend you wear gloves as you unload your cars and load the bins. You may bring your own hand truck if that makes you more comfortable.
• Elevators: We will limit the use of elevators to one family per elevator car.
• Student ID Cards: You will need your ID card for move–in.
  • New students who need an ID card:
    • Have your photo uploaded and approved in eAccounts before Wednesday, January 20, 2021 and your University ID card will be given to you at residence hall check-in. Please bring two forms of identification (one must be a photo ID) to have your identity confirmed.
    • If your housing assignment is accepted after Tuesday, January 19, 2021, you will have to either process your ID card in person at the ID Card Office or email cardservices@montclair.edu at least two business days before your move–in date. View ID Card Office Hours.
  • Returning students who need a replacement ID card:
    • If you are required to quarantine or if the ID Card Office is closed when you move in, please email cardservices@montclair.edu with the appropriate information found on the ID Card Guidelines web page. Otherwise, you should process your replacement in-person. Get More Information on the ID Card Office website.

Move-In Details

Residents of NJ, NY, PA, CT and DE

You will be eligible to select a date and time for move–in that is convenient for you between Monday, January 25 and Friday, February 5. Prior to selecting your move–in date and time, you will need to retain your space in RMS for your arrival.

Out-of-State Residents from other than NY, PA, CT and DE

As per the state of New Jersey’s guidelines, anyone entering New Jersey from a state, country or territory on the travel advisory list must quarantine after arriving. After review of the new guidelines published by the State, the University will implement the following procedures for students arriving from out of state.

You must sign up for a Monday, January 25 or Tuesday, January 26 date and time slot to allow for a proper quarantine period. Likewise, suitemate(s) or roommate(s) of out-of-state students must schedule their move–in date and time towards the end of the schedule. If there are any scheduling conflicts, please let our office know and we will be more than happy to assist you.

• Students must submit a negative COVID test result taken within seven (7) days of arrival on campus. Submit your negative COVID test results to covid@montclair.edu.
• Students will quarantine in their currently assigned space.
• Students can quarantine for seven (7) days and then have a second COVID test done. Once the results are received and are negative, the student can be released from quarantine. Students who do not take a retest must quarantine for the full 14 day period.
• Students required to quarantine due to exposure are still required to quarantine for the full 14 days.

How to Schedule a Date and Time

The process to retain your bedspace and select a move–in date and time will be available starting Monday, January 11 at 9 a.m. and will be available until the start of the move–in process. To retain your space and select a move–in date and time:

1. Log into the Residential Management System (RMS) anytime after Monday, January, 11 at 9 a.m.
2. Click “Current Montclair State Students.”
3. Scroll down your homepage and click “Next Step” next to “Select My Move–inDate/Time.”
4. First you will retain your bed space. Read the directions, then click “Next Step.”
5. Click “Select” to retain your space.
   • Please make sure that the space listed is your SPRING housing assignment. If it is not, please contact reslife@montclair.edu.
6. Confirm that your space is correct, then click “Next Step.”
7. Click “Finish.”
8. You will now be redirected to a list of links for Sign Up Genius.
9. Click “Next Step” next to your registered building.
   • You will not have access to a building that is not yours!
10. Read all the directions and prompts to select a date and time in Sign Up Genius.
11. You will receive an email confirmation from Sign Up Genius with your move–in date and time.

Steps to be Move-in Ready

1. Double check your assignment and roommates in RMS.
2. If there are concerns, please email Residence Life at reslife@montclair.edu.
3. If you did not already complete this for the fall semester, Complete your Emergency Contact Information in NEST.
4. Submit your negative COVID test results to covid@montclair.edu.
5. Submit proof of the flu vaccination at flu@montclair.edu.
6. Complete Your Safety Plan
7. You are required to complete a safety plan in the event of academic or housing changes as they relate to COVID if you have not already completed this in the fall. Complete Your Safety Plan Now.
8. Please make arrangements to satisfy your account balance.
   1. Spring bills are due Tuesday, January 19. Get More Information about Bill & Payment Plans.

Reminders

1. Students are asked to remain on campus as much as possible. Leaving and mixing with those outside of our more controlled and frequently tested environment increases the possibility of exposure to the virus.
2. In order to be approved to leave our campus community, you must apply for a waiver a minimum of 12 hours in advance of leaving campus, but prior to 8 p.m. the day before you have to leave, in order for it to be reviewed and approved. You may apply via the Leaving Campus Waiver Form. This waiver must be approved by your residence hall Community Director. You must complete a waiver each time you need to leave campus.
3. You must complete your Hawk Check daily. You are required to show the front desk staff your daily Hawk Check verification email each time you enter or exit your residence hall. Staff will verify the date of completion.
4. Temperature checks will take place when entering the residence halls.
5. Staff are required to verify the identities of persons entering the building. This is completed by checking identification cards and visually verifying that person presenting the card matches the image on the card. Face coverings may be briefly lowered to allow for this visual confirmation. Please maintain a distance of at least six feet from other residents while this process takes place.
6. Presently, guests are not permitted, with the exception of move–in assistance. Any updates or changes to the guest policy will be shared.

All residential staff and students will be trained on these procedures during the first floor meeting of each semester. Programs will be updated as needed, based on changing circumstances and new information from the State and public health authorities. Awareness and compliance will be monitored throughout the year, and continuing education will be delivered whenever necessary. Any student failing to abide by University regulations will be subject to appropriate disciplinary action, including removal from on-campus residence.

All residential students will be required to be tested 7 days prior to their scheduled move-in each semester and results must be submitted prior to their arrival. If they test positive, they must remain in isolation until they are cleared by the University Health Center. Students may isolate either at home or in the designated quarantine/isolation spaces provided by the University.

Presently, we have testing plans that include our resident population. Testing will be available to residents that remain on campus after Thanksgiving, as well as residents who remain for winter break. Additional cohorts are also rested regularly as part of our testing program.

Outside visitors will be restricted and their presence monitored. Non-residents will be limited to those with a compelling reason to be in the building (such as meal delivery, emergency personnel, residence life staff, or maintenance). As an exception, family members of a student residing in an on-campus housing facility who have completed a screening for COVID-19 can assist with student move-in or move-out and related activities. Off-campus family and friends may not be present in the halls beyond providing assistance to move-in or move-out.

Effective November 26, 2020, no guests are permitted, this includes other resident students, with the exception of move-in or move-out assistance. This is subject to change and updates will be sent out to resident students via email.

For the purpose of guest registration, a “room” is defined as a unit (apartment, suite, room, etc.) within the residence hall. All residents of a unit should discuss their plans and make necessary arrangements to ensure they do not exceed the allowed number of guests. Expectations regarding guests should be established via the Roommate Agreement.

As a reminder at this time all common area lounges and other common spaces are open at reduced capacity. Students must follow proper guidelines, including no congregating or eating in the kitchen.

As recommendations from state and federal agencies change, we will review and update all policies.

Entry to residence halls is through a card access system only, and residents will only have entry access to their particular residence hall. The University will continue its practice of registering all guests using a student identification card or photo ID.

Increased cleaning has been implemented throughout the residence halls for high touch surfaces, common areas, and all public areas and shared hall bathrooms three times per day.

Residents are provided with guidance and information on appropriate cleaning products to have on hand prior to their arrival on campus. Consistent with existing practices, residents are responsible for cleaning private and suite bathrooms. At the time of move-in students are provided a cleaning solution to use. University-supplied cleaning products are refilled as necessary.

Every effort is made to give students the type of housing requested, subject to availability. Students will be assigned with priority given to students who meet any of the following criteria:

• Do not live within commuting distance
• Have no safe or reasonable way to commute to and from the University
• Whose permanent residence is out of state
• Who have no other permanent residence
• Whose permanent residence is unsafe
• Who are enrolled in programs that require on campus instruction and activities

Common or shared kitchens in a residence hall are open for the purpose of cooking, with limited occupancy, frequent cleaning and no furniture for congregating. Common area kitchens implement single use protocols that include sign-up for use, increased sanitation before and after use, and inspection following use.

Common areas and lounges are open, with furniture appropriately spaced to allow for social distancing. Maximum capacity for these spaces is 25% occupancy or 25 people, whichever is fewer.

Signs are installed to inform residents of required procedures and to promote good hygiene.

Occupancy on elevators is limited.