Photo of student wearing waders in river and holding large fishing net.

Plan Your Trip

Coordinator Resources

If you are interested in coordinating a trip to Montclair State University’s School of Conservation, please contact Lisa Mills, Program Assistant in charge of Coordinating School Programs to make a reservation.

There are a number of tasks that must be accomplished before coming to the School of Conservation (SOC). Use the outline and links below to start planning your trip. If you have any questions regarding your pre-trip planning, please feel free to contact Lisa at 800-624-7780 and saying “New Jersey School of Conservation” at the prompt. Alternatively, you can dial 973-655-4646 ext. 32, or email her at

Initial Steps

You will need approximately one adult for every 10-12 students. This adult/student ratio lends itself well to the outdoor teaching environment and to the logistics of lodging and dining.

  • Contact Coordinator of programs, Lisa Mills and make your reservations, or submit a Reservation Form.
  • After you receive your contract, return it with a 10% deposit (see Rates here) and your Special Diets Form.
  • DIETARY POLICY: In order to avoid the possibility of a food-related medical emergency, the NJSOC adopted a new dietary policy in June 2018. Children/guests will only be served items that conform with the dietary restrictions submitted by their parents/guardians and indicated on the Special Diets Form. If a parent/guardian notes a particular allergy or a specific food to avoid, only items that meet the restrictions will be served to that child/guest. The NJSOC kitchen staff will follow the written instructions and will not change any guests’ menus once they are on site. In the case of extreme allergies or unique dietary needs, the kitchen staff will prepare any food provided by the parent.
  • Divide your group into subgroups of approximately 12.
  • Select sessions from the Session Description Page. Our educational philosophy strongly encourages you to select at least one class from each of our four programming areas.
  • Choose and book your Evening Programs.
  • Contact the Coordinator of Programs, Lisa Mills and let her know which day sessions you have selected, what Evening Programs you have booked and if you would like your students to shop in our Trading Post so that she can construct a schedule for your trip and e-mail it to you.
  • The Coordinator of Programs will provide you with bus information should you need a bus or buses for trips off the NJSOC campus. The bus company will invoice your school directly after the trip.

Final Steps

  • Assign 12 people (10 students and two adults or 11 students and one adult) to each table in the dining hall. Tables only have 12 seats so don’t assign any more than 12, but try not to leave any seats vacant since the serving sizes from the kitchen are based on 12 at a table.
  • Assign cruisers for each meal (one cruiser per table per meal).
  • Assign students and chaperones to cabins and/or dormitories. Cabins hold 12 students and two adults. The Lenape Dormitory has two wings. Each wing holds 40 students and four adults.
  • Require each student’s parent(s)/guardian(s) to fill out the Medical Treatment Authorization
  • Provide Lisa Mills with a list of teachers who are interested in receiving NJ Professional Development credit. Each teacher must submit a Professional Development form after the trip.
  • Distribute lesson plans to teachers who are being trained to provide a session.
  • Distribute schedules to teachers, chaperones and students.