1098-T Information

Montclair State University (MSU) is required to furnish a 1098-T to all students that incurred qualified tuition and related expenses during the current tax year. The 1098-T is an Internal Revenue Service (IRS) form provided to students who enroll in classes at MSU with a valid social security number on file. It is used to assist students and families in determining if they are eligible to claim the Hope Scholarship or Lifetime Learning Tax Credit.  MSU is required to produce the 1098-T by IRS regulations for those students with a valid social security number.

The 1098-T is provided each year on or before January 31st

The data reported on the 1098-T is based on the tax year (January – December), not the academic year. Your 1098-T statement will reflect tuition & fees charges (Box 2), scholarships, and grants (Box 5) based on the date the classes will begin.  For example, spring 2017 term begins in January of 2017 so the charges will be reported on the 2017 1098T.   Payment information is not included on a 1098T.  Only qualified tuition and fees (not including room and board) are reported.

Students are fully responsible for keeping the University’s Registrar’s Office informed of correct name, social security number and address for tax reporting purposes.  Any updates must be made on or before January 31, 2018.

The tax year follows the calendar year (January-December).  This includes Spring 2017; Summer 2017, Fall 2017 and winter 2018.  Spring 2018 qualified tuition and fees will be on tax 1098T document for fiscal year 2018. 

1098-T and Social Security Numbers Per state, federal and IRS guidelines, Montclair State University will request that all students provide their Social Security Number (SSN) for reporting purposes.  Having an accurate SSN on tax forms supports the tax deduction that a student or family may claim for qualified educational expenses on both federal and state income tax returns.  Failure to provide Montclair State University with an SSN may result in being fined by the IRS in accordance with Internal Revenue Code Section 6723

More information regarding credits and deductions is available at the IRS website or by calling 1-800-TAX-FORM (1-800-829-3676). IRS Publication 970, Tax Benefits for Education and IRS Form 8863, Education Credits are particularly helpful.

All 1098T’s are printed and disseminated by ECSI Student Tax Information (1098-T)

Montclair State University has partnered with Educational Computer Systems Inc. (ECSI) to provide you with your 1098-T Tax Form. The 1098-T Tax Form will be distributed on or before January 31st.  Students will receive their statements electronically via their MSU email address.  The notification from ECSI with have detailed instructions on how to access the statement online.  

How can I get my login information if I do not know it?

Go to https://www.heartlandecsi.com/

To view your 1098T form, you will need:

  • Montclair State University School Code (WT)
  • Account Number (SSN)
  • A pin/password to access your account. Initially, ECSI assigns each account a PIN/Password. This PIN/Password will be your password until you log into your account and change it. If you have any trouble logging in, please click "Need Help Logging In?"

Initially, ECSI assigns each account a PIN/Password. This PIN/Password will be your password until you log into your account and change it. If you have any trouble logging in, please click "Need Help Logging In?" 

How do I retrieve my login credentials?

Go to https://cgi.ecsi.net/cgi-bin/bcgi.exe?bcgiu4

Enter all the information requested. Your login credentials will appear after you click submit. *Please note that the zip code entered must match the one on file that the school sent ECSI.

How can I receive my 1098-T Tuition Statement electronically?

Our third party partner Heartland ECSI will provide 1098-T forms electronically by the end of January 2018.  

To certify the receipt of your 1098-T form electronically, click on the link below and follow the simple instructions to sign up!

  • Follow the step-by-step instructions on the web form.
  • Check the box and click submit.

If you have any questions, please visit http://www.ecsi.net/taxinfo.html concerning information regarding your tax documents and to obtain contact information for Heartland ECSI.

 The benefits to receiving electronic notification are:

  • Online delivery provides access to the form 1098-T earlier than the traditional mailing process.
  • Online delivery eliminates the chance that the 1098-T will get lost, misdirected or delayed during delivery, or misplaced once the student receives it.
  • Signing up for online delivery is easy and secure.
  • Students can receive their 1098-T form while traveling or away from their home address.

What if the SSN on my tax form is incorrect?

There is a two-step process in rectifying your social security number.

Step 1: Notify the Registrar’s Office at Montclair State University.

To correct your Social Security Number on your tax form with the University, you must complete the Request for Change of Name and/or Student ID Number and submit to the Registrar’s Office at Montclair State University.

 Step 2: Notify ECSI.  You must inform ECSI as well by completing a Form W-9S. Click here to download Form W-9S. Please include your School Code (WT) and School name on the top of the form to help expedite your request. Please note that your SSN cannot be corrected without a W-9S form on file.

 After completing the form, you can submit it to ECSI using the following methods:

  • Fax the form to:  (866) 291-5384
  • Mail the form to:
    • ECSI/Montclair State University
    • 181 Montour Run Road, Coraopolis, PA 15108

Please be sure to include your email address on the form. By providing your email address, ECSI will be able to notify you via email that your new form is available. You will also receive a new login for your website account.