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Employee Information

Remote Working Arrangements

During the public health emergency,  all non-essential Montclair State employees are permitted to work remotely. Not all job roles can be performed remotely and thus may not be eligible. Essential employees who remain on campus should practice social distancing.

All remote work arrangements must:

  • Be reviewed and approved by the division Vice President or Dean
  • It may not exceed three weeks but may be reviewed and extended if necessary.
  • Be documented in writing, including:
    • The job duties to be performed remotely and the identity of the supervisor to whom the employee will report during the remote working assignment.
    • Be reviewed and formally re-approved if the permission is to extend beyond the maximum three-week period.
    • Remote work arrangements are always subject to change, based on changing circumstances and the needs of the University.

Previous Communications

A Message from David Vernon, Vice President for Human Resources – March 16, 2020

Submitting Remote Working Arrangement Requests

Dear Employees:

On Friday, March 13, 2020, Human Resources released the Coronavirus Employee Information web page for the University community, which included remote working arrangement guidance. During the public health emergency, some Montclair State employees may be permitted to work remotely. The decision will be made by the supervisor with the approval of the division Vice President or Dean and will be based on the needs of the University and the unit. Not all job roles can be performed remotely and thus may not be eligible.

The purpose of this email is to confirm employees can submit remote working arrangements.

How to Submit a Request

All University employees are rallying to provide our students with the opportunity to complete their spring term studies while minimizing the risk of exposure to our campus community. Thank you for all of your support.

Please ask your supervisor, dean, vice president, or my office if you have any questions. You can also write to coronavirus@montclair.edu.


A Message from David Vernon, Vice President for Human Resources – March 13, 2020

Dear Employees:

As the President has said in her email messages, the University’s goal during the current public health emergency is to provide our students with the opportunity to complete their spring term studies, while minimizing the risk of exposure for our campus community.

Our faculty and staff are rallying to make this possible, and we are very grateful for your dedication.

The University’s leaders are monitoring the situation closely and making every effort to support you through this unusual period.

It is important to us that you have the most up-to-date information possible and know that we are here to assist you in any way we can including our policy about self-isolating after returning from travel to high-risk areas or having contact with patients who have COVID-19; as well as information about sick leave and remote working arrangements.

Please ask your supervisor, dean, vice president or my office if you have any questions. You can also write to coronavirus@montclair.edu.

Benefits and Insurance


Employees have the same coverage that is currently available for any emergency or non-emergency illness, subject to the normal deductible, copay, or out-of-pocket amounts associated with their medical plan. For additional coverage details employees should contact their health care plan provider or visit the HR Benefits Medical Plan webpage.

Disability Insurance

Employees that meet the Temporary Disability Insurance eligibility criteria may apply for TDI. Employees can find information about the eligibility and application process on the State of New Jersey’s Temporary Disability Insurance website.

Employees who have exhausted all accrued leave may be eligible for unemployment benefits depending upon the reason for the inability to report work in accordance with guidance issued by the NJ Department of Labor.

Community and Children

What if There Is an Outbreak in My Community?

You should follow the instructions of the authorities that have jurisdiction over your community. If they are imposing travel restrictions, let your supervisor know as soon as possible and keep him or her informed as things change.

My Child’s School is Closed

Notify their supervisor of the reason for the absence and the employee’s anticipated return to work date.

An employee who is not a Civil Service employee may request a remote work arrangement, or to use sick leave, other accrued leave, or take a leave without pay.

Civil Service employees will be governed by Guidelines regarding Leave Time and Staffing – COVID-19 issued by the Civil Service Commission on Wednesday, March 11, 2020. State of New Jersey, CSC, COVID-19, Guidelines. Civil Service employees must provide documentation of the school closing and request a work from home arrangement. If a work from home arrangement cannot be accommodated, the Civil Service employee will not be required to use accumulated leave time during the period of closure.

Medical Leave


The Family and Medical Leave Act (FMLA) and New Jersey Family Act (NJFLA) entitle eligible employees to take up to 12 weeks of unpaid, job-protected leave for specified family and medical reasons. For further details, please visit our HR Leave of Absence website.
Sick Leave


Employees should not come to work if they are sick. They should inform their supervisor and they should enter all absences in Workday. Civil service employees (CWA, IFPTE, and Police unit members) should refer to the FAQs provided by the Civil Service Commission: State of New Jersey, CSC, COVID-19 FAQs

Doctor’s Note

A doctor’s note is not required except as otherwise required for Civil Service employees under the Guidelines regarding Leave Time and Staffing – COVID-19 issued by the Civil Service Commission on Wednesday, March 11, 2020. State of New Jersey, CSC, COVID-19, Guidelines

No More Accrued Leave

At this time, employees should enter all absences in Workday for tracking purposes whether they have positive sick leave balances, or not.  Civil service employees (CWA, IFPTE and Police unit members) should refer to the FAQs provided by the Civil Service Commission. State of New Jersey, CSC, COVID-19, FAQs. Employees that meet the Temporary Disability Insurance eligibility criteria may apply for TDI. Employees can find information about the eligibility and application process on the State of New Jersey’s Temporary Disability Insurance website page.

Student Employees


The campus is open and student workers are welcome to work, but they will not be required to do so.
When to Stay Home or Come Back

Please visit the CDC website for steps about staying home and when to return.

Employees are encouraged to monitor their health and, in the best interest of their health and the University, to stay home when they are not feeling well or are sick.

Self-isolation

As part of its strategy for reducing risk, the University will provide opportunities for social distancing, which may include working remotely or other arrangements. Employees may also request to take sick leave or other accrued leave time and may also request leave without pay. Specific arrangements may vary based on the needs of the University, the unit and the nature of the employee’s role.

Remote Working Arrangements


During the public health emergency, some Montclair State employees may be permitted to work remotely.The decision will be made by the supervisor with the approval of the division Vice President or Dean, and will be  based on the needs of the University and the unit. Not all job roles can be performed remotely and thus may not be eligible.

All remote work arrangements must:

  • Be reviewed and approved in advance by the division Vice President or Dean
  • May not exceed three weeks.
  • Be documented in writing, including:
    • The job duties to be performed remotely and
    • The identity of the supervisor to whom the employee will report during the remote working assignment
    • Be reviewed and formally re-approved if the permission is to extend beyond the maximum three-week period.

Remote work arrangements are always subject to change, based on changing circumstances and the needs of the University.

How to Submit Remote Working Request

  • Workday Submission:  Employees can log into Workday and follow the Submit Remote Work Request Instructions link to submit their remote working arrangement request.
  • Paper Submission: Employees can review the remote working arrangements questions listed above and provide responses to their supervisor in a paper submission.

Useful Links on Remote Working

Vacation Time

Employees may request vacation leave. Supervisors will make the determination based on the needs of the unit and the University. During the public health emergency, for certain employees or units that perform critically important functions, some requests may not be granted, and in addition, some existing vacation requests may be rescheduled

President Cole has informed senior leaders (deans and vice presidents, vice provosts and associate and assistant deans, and associate and assistant vice presidents) that she does not want them taking vacations from now through May 31.

The University is grateful for the dedication of its employees and appreciates their understanding during this challenging time.

[Last Updated: Sunday, March 22]

Last Modified: Monday, March 30, 2020 10:40 am