University Quad and the School of Nursing Building

Vaccination Information

Last Modified: Monday, September 13, 2021 11:26 am

If you’ve been fully vaccinated, don’t wait. Report your vaccination status today.

Vaccination against COVID-19 is the best way we have to protect ourselves, our families, our students and our co-workers, and to provide the in-person experience that our students need and desire. Reporting your vaccination status via the My Health Portal (students) and Vax Check (employees) enables the University to know how many members of the campus community have been vaccinated, so we can make appropriate policies and decisions to benefit all of us. Individual vaccination records are kept confidential.

Student Vaccination Reporting Requirements

All students enrolled for the fall semester 2021 are required to be vaccinated and to submit evidence of vaccination no later than Monday, August 16, 2021. This requirement applies to every student, undergraduate and graduate, commuter and residential, full-time and part-time. There are only two exception:

  • Students who are enrolled in fully online degree programs that offer no on-campus instruction, activities, or services and 4
  • Students who qualify under New Jersey law for medical or religious exemptions and have gotten approval from the University.

Requests for a medical or religious exemption for the fall semester must be submitted no later than Sunday, August 1, 2021.

Information on exemptions can be found on the University Health Center’s immunizations page. Visit the Fall Vaccines FAQs page for more information.

You only need to upload your vaccination information once. If you provide vaccination evidence for summer courses by June 20, you are in compliance with the requirements and there is no need to upload the documentation again for the fall.

Vaccination Requirements for Internships, Practicums and Clinical Rotations

Students who are enrolled in programs that require for-credit experience at non-University locations, such as those who are doing practicums at health care facilities, should be aware that those host sites may have their own vaccination policies, which are separate from the policies of the University.

Students must comply with the policies of the host site. Those who want to be exempt from vaccination for medical or religious reasons should request an exemption directly from their host site. Please be aware that not all sites may be able to provide such exemptions. Any exemption granted by the University does not automatically apply to these sites.

If a host site refuses to accept a student because the student is not vaccinated, please be advised that University cannot assure that an alternative host site will be available for the student.

Visit the Fall Vaccines FAQs page for more information.

How Students Must Submit Proof of Vaccination

  1. Follow the steps outlined in My Health Portal to upload proof of your COVID-19 vaccination. Take your time to ensure the information entered into the form matches the information on your vaccination card.
  2. Only upload to My Health Portal after you have received your final vaccination – that is, after one dose of Johnson & Johnson or the second dose of Pfizer or Moderna.
  3. The University Health Center will review your submission and verify compliance.
  4. Report your vaccination in Hawk Check. Once your documentation is accepted in My Health Portal, Hawk Check will not ask you questions about recent travel or exposure to a person with COVID-19.

Questions? Visit the Summer Vaccine FAQs page, Fall Vaccine FAQs page, the University Health Center’s Immunizations page, or email coronavirus@montclair.edu.

Employee Vaccination Reporting Requirements

Under the University’s Employee COVID-19 Vax Check and Vaccination Policy of September 7, 2021, all employees are required to notify the University of their vaccination status using the Vax Check portal. Doing this provides the University with accurate information about the protection of our campus community. Vax Check is also how the University will track compliance with the vaccination mandate for employees. 

The policy establishes a requirement for all employees to be vaccinated against COVID-19 unless they have an approved exemption for medical or religious reasons. The requirement will be phased in for different groups, to allow for consultation and collaboration with the unions regarding the implementation details. Complete information on the University’s policy can be found at the Employee COVID-19 Vax Check and Vaccination Policy.

Testing for Unvaccinated Employees
The requirement that unvaccinated employees must obtain a rapid test for COVID-19 twice weekly on non-consecutive days at the University’s testing center on campus will start Monday, September 13. If rapid tests are not available, the University may change this requirement to one PCR test per week. This requirement, which parallels the rules for students who are not vaccinated, is designed to help reduce the risk of spreading the virus within the campus community.

The tests are free, and no appointment is necessary. Any employee can get a test at any time. Just come to Webster Hall and bring your University ID. For more information, visit On Campus COVID-19 Testing.

How Employees Can Submit Proof of Vaccination

  1. Fill out the online Vax Check form.
  2. Take a photo of your vaccination card using your smartphone and upload it to Vax Check.
  3. Occupational Health will review your submission and send you an email confirmation within two or three business days.

Questions about Vax Check? Email covidvax@montclair.edu or call Occupational Health at 973-655-5014.

Where to Get Vaccinated

All Montclair State employees and students can get vaccinated in Essex County, no matter where they live. Check www.essexcovid.org for appointment openings or call the county’s COVID-19 Hotline at 973-877-8456.  Passaic County is also an option. Check the Passaic COVID-19 information page for details.

On Mondays in August, Essex County is offering a free vaccination clinic on campus. All students and employees, as well as their families, are welcome to attend. The clinic will offer the one-shot Johnson & Johnson vaccine, as well as the two-shot Moderna and Pfizer vaccines. For details and to register, visit the Where to Get Vaccinated page.

For more information, people who live in New York can also visit the NY State COVID-19 website.

Another alternative: Text your zip code to 438829 and vaccination locations will be texted to your phone within 10 seconds.

Please visit the links below for more information on the University’s vaccination requirements, how and where to get vaccinated, and more. This page is regularly updated, so please check back periodically.