Reservation Resources

When requesting an event in the Student Center, there are many things to consider. Below, you will find information about the reservable spaces in the Student Center, their capacity, and available features.

Please be sure to submit the reservations accurately.

Event Start: Please indicate the actual, advertised event start time, do not include setup time here.

Event End: Please indicate the actual event end time, do not include breakdown/clean up time here.
Additional time: Found under the additional time drop down on 25Live, please include the additional time you need to set up(Setup Time) and break down (Post-Event Time) your event. This time does not include the time our team needs to set up the furniture as you’ve requested.

Review the complete Scheduling Procedures, Reservation Policy and Decorating Policy to help ensure a successful event. If your plans have changed, please notify Student Center Scheduling Staff immediately.

Donation Box Request Form [Donation Box Policy]

Where possible, the following setups are available:

Banquet Style: Round tables with chairs (6 or 8 chairs per table)
Classroom Style: Rows of tables with chairs at each table (similar to layout of University Hall first floor lecture halls)
Conference Style: Large rectangle table(s) with chairs around outside perimeter of table
Fair Style: Tables with 2 chairs per table around perimeter of space
Fashion Show Style: Theater style with stage and runway
Room clear/Open Space: No formal furniture setup
Theater Style: Rows of chairs facing one direction. May or may not have center aisle
U-Shape: Three sides of a large rectangle of tables with chairs around outside perimeter of table, open end faces screen/projection
Custom: Any setup not described above. Requires meeting with Student Center Scheduling Staff

Remember, you are not permitted to move furniture in any event spaces. All exit doors must remain clear and accessible.

The Student Center has a number of resources available to support your event. Please request them in the comment box on 25Live or through the Engage form as appropriate. Not all items are available in all spaces.

Podium
Microphones (Wired, Wireless, Lavalier)
Portable Sound System
Easels
60” Round Tables
6’ x 2.5’ Rectangular Tables
4′ x 2.5′ Card Tables (Lobby Information Table use only)
HDMI Cord
Extension cord

The Student Center does not provide linens or decorations.

Tape is not permitted on any painted surface. Please review the Decorating Policy for more details about decorative items that are and are not permitted in the Student Center.

Space-specific information coming soon!

*Student Center Dining Room Furniture Policy (Effective January 1, 2024)

The Student Center Dining Room is an as-is space, therefore, the tables and chairs are not to be moved by any group (including University departments and student organizations) at any time. The Dining Room is an ideal space for sit-down dining events, awards ceremonies, or conversation-based social events. For other types of events, please consider a different space. Dancing, dance parties, or show/dance rehearsals/practice are not permitted in the Dining Room.

Groups who rearrange the furniture (including moving and returning to its original location) will be charged a fee. At no time should tables and chairs be moved, even temporarily.

1st offense: $100 (Note that any additional reservations will be canceled until the fee is paid in full).

2nd offense: $250 and cancellation of future reservations in the Dining Room for the rest of the semester.

Dining equipment (i.e., salad bar, soda machine, etc.) is not to be used by any group for events. A fee may be assessed for cleaning, damage, or replacement as appropriate.

**Email studentcenter@montclair.edu to request use of this space.