The University Administration consists of the President, Provost/Vice President for Academic Affairs, Vice President for Facilities, Vice President for Finance and Treasurer, Vice President for Human Resources, Vice President for Information Technology, Vice President for Student Development and Campus Life, and Vice President for University Advancement.
As the chief executive officer, the President is appointed by and reports to the Board of Trustees. The President is responsible for the leadership and management of the University and for the execution and enforcement of the policies, rules, and regulations governing its conduct and administration. The other offices in the President's division are University Counsel, Government Relations, and Enterprise Systems.
The Provost/Vice President for Academic Affairs is the chief academic officer and, in the absence of the President, serves as acting President. The Provost reports directly to the President and oversees the four Colleges, two Schools, the Library, Global Education, the Registrar, the Office of Research and Sponsored Programs, Summer Sessions and Special Programs, the Honors Program and the Center for Career Services and Cooperative Education. The Provost provides academic leadership and has overall responsibility for academic program development and faculty. The Associate Provost for Academic Affairs reports directly to the Provost and coordinates and provides oversight for academic personnel procedures for full-time faculty and assists/advises on policy issues related to personnel matters, staffing and enrollment patterns. The Associate Provost for Academic Affairs serves in advocacy role for academic personnel and as ombudsperson for faculty-related issues for the Provost. The Associate Provost provides administrative oversight for the Office of the Registrar, Summer Sessions and Special Programs, and general support in the management of Academic Affairs. The Associate Provost for Academic Programs and Assessment manages all undergraduate and graduate curricular actions through all appropriate approval bodies. The Associate Provost oversees and coordinates General Education and Departmental Academic Assessment planning and implementation; organizes Accreditation materials/ procedures for Middle States Accreditation and provides direction and support for departmental or program accreditations; and oversees and coordinates the Online Learning Initiative in collaboration with faculty, RAUL and OIT.
The Vice President for Finance and Treasurer is responsible for controller and accounting functions, financial systems, bursar, procurement and construction accounting, construction code compliance, cash management, bonding and debt management, external and internal auditing, risk management, and business partnerships.
The Vice President for Human Resources is responsible for the direction of the daily operations of human resource services including organizational development and training, talent acquisition, employee relations, the compensation and benefits program, staffing services, affirmative action/EEO, and payroll. The Vice President is the chief management negotiator and is also the representative to management negotiating teams for statewide negotiations. The Vice President provides leadership in developing policies related to employees of the University and ensures that the policies are implemented in a manner consistent with law, University regulations and a commitment to a fair and equitable working environment.
The Vice President for Information Technology is responsible for all aspects of management, planning, and program development of information technologies across all operating divisions of the University. Reporting directly to the President, the Vice President for Information Technology is the principal technology architect for the University and provides leadership in developing, communicating, and implementing strategic plans for all aspects of academic and administrative computing, networking, and telecommunications.
The Vice President for Student Development and Campus Life coordinates and supervises the activities of Student Life, Enrollment Management, Student Academic Services, Student Communications, University Police and Intercollegiate Athletics. The following offices report to the Vice President through the Associate Vice President of Administration: Residence Life, contractual relationship with Dining Services and the University Bookstore, also Campus One-Card Services, and mobile phone applications. Reporting through the Associate Vice President for Enrollment Management are: Undergraduate Admissions, and Financial Aid. Reporting through the Associate Vice President for Student Academic Services are: Educational Opportunity Fund Programs, Center for Academic Development and Assessment, Center for Advising and Student Transitions, Academic Support and Retention Programs, and Veteran Programs. Reporting through the Dean of Students are: Campus Recreation, the University Health Center, Counseling and Psychological Services, Equity and Diversity/Women's Center, Campus Ministry, the Disability Resource Center, Student Conduct, the Student Center, and the Center for Student Involvement which includes: Commuter Student Programs, Fraternities and Sororities, Student Leadership programs, and the GLBTQ Center. In addition, the Vice President, assisted by the Dean of Students and the two Associate Deans of Students, serves as the advocate on behalf of all students.
The Vice President for University Advancement has overall management and fiscal responsibility for the institution's externally-directed activities and relations, with a portfolio encompassing Development and Fundraising; Communications and Marketing; Website Services; Media Relations; Alumni Relations; the Annual Fund; Advancement Services; Planned Giving; Community Relations; the Center for Cooperative Media; and the Montclair State University Foundation.
The Vice President for University Facilities is responsible for the stewardship of the physical assets of the University and the general oversight of campus planning, the provision of various services to the University community and the design, construction, maintenance and operation of the buildings, grounds and physical infrastructure of the University. The Associate Vice President for Design and Construction assists the Vice President with management of all new construction and renovation projects on campus. The Associate Vice President for Facilities assists the Vice President with oversight of the Combined Heating and Cooling Plant and associated utility systems and management of Access Control, Energy Management, Preventative Maintenance and general building maintenance activities. The Associate Vice President for University Facilities additionally assists the Vice President with management of Grounds, Housekeeping, and Moving and Waste Management. Additionally, under the purview of the Vice President are the Offices of Campus Planning, Environmental Safety and Sustainability, Fire Safety and Logistic Support, which manages activities within the Central Receiving, Mail, Motor Vehicle Fleet, Parking and Transportation units.
The Deans of the four Colleges and two Schools are responsible directly to the Provost/Vice President for Academic Affairs for developing and executing policies and procedures in all matters pertaining to the curriculum; the recruitment, promotion and retention of faculty members; and the advisement of students in their respective colleges/schools. The Dean of Library Services is responsible for supervision of Sprague Library and Library Services. They meet regularly with the VPAA and each other through the Academic Deans' Council. The four colleges are Arts, Education and Human Services, Humanities and Social Sciences, and Science and Mathematics. The two schools are Business, and Graduate.
Department chairs are elected by members of the department with approval and appointed by the President to serve for a term of three academic years. Released time is granted depending on the size of the department and other factors, and stipends are provided for summer work.
The chair has the responsibility to work with the faculty and students of his/her department in the following areas: articulation of department policies, curriculum and course development, scheduling and personnel actions, fiscal management, long-range planning, student advisement, maintenance of facilities and equipment, and supervision of office staff.