The University Administration consists of the President, Provost/Vice President for Academic Affairs, Vice President for Facilities, Vice President for Finance and Treasurer, Vice President for Human Resources, Vice President for Information Technology, Vice President for Student Development and Campus Life, and Vice President for University Advancement, and Director of Budget and Planning.
As the chief executive officer, the President is appointed by and reports to the Board of Trustees. The President is responsible for the leadership and management of the University and for the execution and enforcement of the policies, rules and regulations governing its conduct and administration. The other offices in the President’s division are University Counsel and Government Relations.
The Provost/Vice President for Academic Affairs is the chief academic officer and, in the absence of the President, serves as acting President. The Provost reports directly to the President and oversees the four Colleges, three Schools, the Library, Global Education, the Registrar, the Office of Research and Sponsored Programs, Summer Sessions and Special Programs, the Honors Program and the Center for Career Services and Cooperative Education. The Provost provides academic leadership and has overall responsibility for academic program development and faculty. The Associate Provost for Academic Affairs reports directly to the Provost and coordinates and provides oversight for academic personnel procedures for full-time faculty and assists/advises on policy issues related to personnel matters, staffing and enrollment patterns. The Associate Provost for Academic Affairs serves an advocacy role for academic personnel and as ombudsperson for faculty-related issues for the Provost. The Associate Provost provides administrative oversight for the Office of the Registrar, Summer Sessions and Special Programs, and general support in the management of Academic Affairs. The Associate Provost for Academic Programs and Assessment manages all undergraduate and graduate curricular actions through all appropriate approval bodies. The Associate Provost for Academic Programs and Assessment oversees and coordinates General Education and Departmental Academic Assessment planning and implementation; organizes Accreditation materials/ procedures for Middle States Accreditation and provides direction and support for departmental or program accreditations; and oversees and coordinates the Online Learning Initiative in collaboration with faculty, OFA and OIT.
The Vice President for Finance and Treasurer is responsible for controller and accounting functions, financial systems, bursar, procurement and construction accounting, construction code compliance, cash management, bonding and debt management, external and internal auditing, risk management and business partnerships.
The Vice President for Human Resources serves as the President’s principal advisor on faculty and staff human resource policy matters, and primary resource to the Provost, Vice Presidents and Deans, providing leadership on all human resources activities including Talent Management, Title IX, EEO/Affirmative Action, Benefits, Payroll, HRIS, Training and Organizational Development, Labor and Employee Relations, and Compliance. The Vice President is the chief management negotiator and is also the representative to management negotiating teams for statewide negotiations. The Vice President also provides leadership in developing policies related to employees of the University and ensures that the policies are implemented in a manner consistent with law, University regulations and a commitment to a fair and equitable working environment.
The Vice President for Information Technology is responsible for all aspects of management, planning, and program development of information technologies across all operating divisions of the University. Reporting directly to the President, the Vice President for Information Technology is the principal technology architect for the University and provides leadership in developing, communicating, and implementing strategic plans for all aspects of academic and administrative computing, networking, and telecommunications.
The Vice President for Student Development and Campus Life coordinates and supervises the activities of Student Life, Undergraduate Admissions, Financial Aid, Student Academic Services, Student Communications, University Police and Intercollegiate Athletics. The following offices report to the Vice President through the Associate Vice President for Student Development and Campus Life: Residence Life, University Hall Conference Center, contractual relationship with Dining Services and the University Bookstore, also Campus One-Card Services, and technical support applications including mobile phone applications. Reporting through the Associate Vice President for Student Academic Services are: Educational Opportunity Fund Programs, Academic Success Center, Center for Leadership and Engagement, Red Hawk Central, and Veteran Programs. Reporting through the Dean of Students are: Campus Recreation, the University Health Center and Emergency Medical Services, Counseling and Psychological Services, Social Justice and Diversity, Campus Ministry, the Disability Resource Center, Student Conduct, and the Center for Student Involvement which includes: the Student Center, Student Activities, Commuter Student Programs, Civic and Voter Engagement, Fraternities and Sororities, the Red Hawk Pantry, and the Volunteer Resource Center. In addition, the Vice President, assisted by the Dean of Students and the two Associate Deans of Students, serves as the advocate on behalf of all students.
The Vice President for University Advancement has overall management and fiscal responsibility for the institution’s externally-directed activities and relations, with a portfolio that includes Development and Fundraising; Communications and Marketing; Website Services; Media Relations; Alumni Relations; Annual Giving; Advancement Services; Planned Giving; Engagement; Special Events; and the Montclair State University Foundation.
The Vice President for University Facilities is responsible for the stewardship of the physical assets of the University, the general oversight of campus planning, the provision of various services to the University community; and, the design, construction, maintenance and operation of the campus’ buildings, grounds and physical infrastructure. The Associate Vice President for Capital Planning and Project Management assists the Vice President with the management of campus planning activities, space management, and all new construction and renovation projects. The Associate Vice President for Facilities Maintenance and Engineering assists the Vice President with the management of Predictive Maintenance, and general building maintenance activities. The Assistant Vice President for Facilities Services assists the Vice President with the management of Grounds, Housekeeping, Moving, Waste Management and Postal Services. The Assistant Vice President for Facilities Logistic Support manages activities within Facilities Technology, including Access Control, and the Motor Vehicle Fleet, and Parking and Transportation units. Additionally, under the purview of the Vice President are the Offices of Environmental Health and Safety, Fire Safety, and Energy Management, which oversees the Combined Heating and Cooling Plant and associated utility systems.
The Executive Director of Budget and Planning is responsible for developing and monitoring the University’s annual operating and capital budgets, preparing the annual budget submission to the State, fulfilling internal and external budget reporting requirements, reviewing resource requests for new programs, providing financial analyses for operating units, coordinating the setting of tuition and fees, and linking University budgets with strategic planning.
The Deans of the four Colleges and six Schools are responsible directly to the Provost/Vice President for Academic Affairs for developing and executing policies and procedures in all matters pertaining to the curriculum; the recruitment, promotion and retention of faculty members; and the advisement of students in their respective colleges/schools. The Dean of Library Services is responsible for supervision of Sprague Library and Library Services. They meet regularly with the VPAA and each other through the Academic Deans’ Council. The four colleges are Arts, Education and Human Services, Humanities and Social Sciences, and Science and Mathematics. The six schools are Business, Communication and Media, Graduate, Music, NJ School of Conservation and Nursing.
Department chairs are elected by members of the department with approval and appointed by the President to serve for a term of three academic years. Released time is granted depending on the size of the department and other factors, and stipends are provided for summer work.
The chair has the responsibility to work with the faculty and students of his/her department in the following areas: articulation of department policies, curriculum and course development, scheduling and personnel actions, fiscal management, long-range planning, student advisement, maintenance of facilities and equipment, and supervision of office staff.