Guidelines for Presentations

Guidelines for Oral Presentations

  • Speakers for contributed oral presentations are allowed 12 minutes for presentations.
  • An additional 3 minute period between talks allows for questions, discussion, and introduction of the next speaker. This 3 minute period belongs to the audience and will be managed by the session moderator.
  • Please be considerate of other speakers and the audience by staying within your allotted time.
  • Time limits will be strictly enforced by session moderators. This is essential to ensure adequate time for questions and discussion as well as adherence to schedule.
  • The presentation must cover the material as cited in the abstract.
  • Each presentation room will be equipped with a dedicated LCD projector and PC configured with a USB port for transfer of files from flash drives.
  • We recommend you bring at least two copies of your presentation to the meeting in case there is a problem with one.
  • Microsoft PowerPoint and Adobe Acrobat Reader 7.0 are the only acceptable formats for audiovisual support of oral presentations. Each PC will be running Windows XP with Microsoft Office 2007 and Adobe Acrobat 7.0. Make sure your file is compatible with one of these programs (these versions or earlier).
  • Graphics must be well designed, simple, and legible to everyone in the audience.
  • Other equipment may be ordered, please contact the Passaic River Institute ( or 973-655-5423 at least one week before the Symposium.

Guidelines for Poster Presentations

  • Posters will be set up between 7:30 am and 8:00 am.
  • Posters will be displayed for a full day, and interested persons can view the poster even when the author is not in attendance.  Presenting authors are required to be present for this scheduled poster viewing time (4:00-5:30 PM).
  • Please do not remove posters before 5:30 pm.
  • Posters must be removed between 5:30 and 6:00 pm.  Posters remaining after this time will be recycled.
  • Posters should measure no more than 3 ft. wide x 3 ft. high (and can be smaller).  We will supply materials for attaching posters to the poster board.
  • The presentation must cover the material as cited in the abstract.
  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper.
  • Poster presenters are encouraged to bring along handouts summarizing their presentation.


If you have questions, please contact the Passaic River Institute ( or 973-655-5423.