Academic Policies

Below are links to specfic policies and procedures.

Canvas

Please see the links below for information relating to Canvas:

Code of Conduct

Collaborate
Collaborate is a virtual classroom tool that allows instructors to conduct classes fully online in real-time, in combination with a face-to-face class in a hybrid mode, or as a powerful supplement to a face-to-face class.
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Credit Load
Summer
: All summer credit courses meet the same academic and hours requirements as those offered during the fall and spring semesters. Although they may meet over a few weeks, Summer Sessions class meeting times are adjusted to meet the same number of hours comparable to a 15-week semester. Outside class assignments also are comparable to a regular semester. Students are responsible for taking a reasonable course load throughout Summer Sessions and should consider the potential negative academic and financial consequences of overloading on coursework. University policy on maximum course load is approximately one credit per week (e.g., 3 semester hours over a three-week period, 6 semester hours over a six-week period, etc.). A maximum of 15 semester hours of coursework may be taken over the entire summer as long as they are spread over 15 weeks.

Winter: All winter online and hybrid credit courses meet the same academic requirements as those offered during the fall and spring semesters. Outside class assignments also are comparable to a regular semester. A maximum of 4 semester credit hours of coursework may be taken during winter session.
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Email Accounts
All Montclair State University students are provided with, and are expected to utilize, a MSU email account. The MSU email system is an official communications channel to the university community. Students may visit any public computing lab, or visit http://webmail.montclair.edu, for further information on using a MSU email account.  
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Enrollment Verification
The Office of the Registrar, upon receipt of the completed Certification of Enrollment Request form from the student, will provide enrollment verification for social security, jury duty, financial aid, health insurance, scholarships, educational loans, etc.

The Certification of Enrollment will reflect either enrollment history or an individual semester.   It will also indicate any MSU degrees earned, full- or part-time status, academic program and anticipated date of graduation. There is no charge for a Certification of Enrollment.  

Graduate Academic Procedures and Policies
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Identification Cards
Students registered at Montclair State University are required to carry a valid Montclair State University ID Card while on campus. The MSU ID Card is necessary for such things as borrowing library materials, admittance into residence halls, dining facilities, computer labs, pool, gym, participating in student activities, and residence meal plans. Telephone: 973-655-4147
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Identification - Net ID
All students enrolled in Winter or Summer Sessions courses should establish an MSU NetID (electronic identity that provides access to a number of online service at the University). This provides the primary means for you to receive important University communications during your enrollment here. You need to establish an MSU NetID to purchase a parking permit for use of appropriate surface parking lots and it is required for use of the Blackboard online learning system and to access online library databases and periodicals from campus or home.
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Important Information for All Students
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Pass-Fail Grading

AVAILABLE TO MONTCLAIR STATE UNIVERSITY UNDERGRADUATES ONLY.
Any student electing the pass-fail option must complete the Pass/Fail Application form which is available in the Office of the Registrar, College Hall-Room 204 or online: Pass Fail Application‌‌.

Deadlines for filing a Pass-Fail Application for Summer Sessions are prior to the third class session regardless of delivery mode.

Deadline for filing a Pass-Fail Application for a Winter Session course is December 22.

Deadlines for rescinding a Pass-Fail Application for a Summer Sessions course are prior to the midpoint of the session.

Deadline for rescinding a Pass-Fail Application for a Winter Session course is January 4.
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Services for Students

Student Records and Policy Procedure

Undergraduate Student Procedures and Policies

Withdrawal Dates and Percent Refund

Winter 2015

  1. Drop on or prior to December 22 - 100% refund
  2. Withdrawal on January 5 - 50% refund/adjustment and a grade of WD
  3. Withdrawal on January 6 - 0% refund/adjustment and a grade of WD

Summer 2015

  1. Drop prior to the third class meeting - 100% refund/adjustment

  2. Withdrawal during the first third of the course - 50% refund/adjustment and a grade of WD
    • May 22 for 1st three-week courses beginning on May 18, ending June 4
    • May 26 for 1st four-week courses beginning May 18, ending June 11
    • June 11 for twelve-week courses beginning May 18, ending August 6
    • June 4 for six-week courses beginning May 26, ending July 2
    • June 22 for 2nd four-week courses beginning June 15, ending July 9
    • July 1 for eight-week courses beginning June 15, ending August 6
    • July 15 for five-week courses beginning July 6, ending August 6
    • July 21 for 3rd four-week courses beginning July 13, ending August 6
    • August 17 for August three-week courses beginning August 10, ending August 27

  3. Withdrawal after the first third of the course and up to the midpoint of the course - no refund and a grade of WD
    • May 27 for 1st three-week courses beginning May 18, ending June 4
    • May 29 for 1st four-week courses beginning May 18, ending June 11
    • June 25 for twelve-week courses beginning May 18, ending August 6
    • June 16 for six-week courses beginning May 26, ending July 2
    • June 25 for 2nd four-week courses beginning June 15, ending July 9
    • July 9 for eight-week courses beginning June 15, ending August 6
    • July 21 for five-week courses beginning July 6, ending August 6
    • July 23 for 3rd four-week courses beginning July 13, ending August 6
    • August 19 for August three-week courses beginning August 10, ending August 27

  4. NO WITHDRAWALS WILL BE ACCEPTED AFTER THE MIDPOINT OF ANY SUMMER SESSIONS COURSE. Students who do not withdraw from their courses according to the “Withdrawal from Course(s) Procedures” listed below will receive the grade of "F" in those courses they ceased to attend and will be responsible for all tuition and fees associated with those courses.

  5. Withdrawal deadlines and refund dates will be prorated for all other Summer Sessions courses. Please contact the Office of the Registrar to determine specific dates and percentage of refund.

Withdrawal Procedures

How do I withdraw from classes using WESS?

To withdraw from classes using WESS, follow these steps:

  • Go to WESS and click on “Enter Student Services.”
  • Enter your social security number or student ID number and PIN and press ENTER. (Initial assigned PINS will be your date of birth. For example, if your date of birth is July 12, 1975, your assigned PIN would be 071275.)
  • You may be prompted to enter a new PIN or the answer to a reminder question.
  • Once you have logged in, you will be at the WESS main page.
  • Click on the “Registration” section.
  • Click on “Drop/Add Classes.”
  • Select “Drop” under the section “Currently Registered Courses” and click “submit.”
  • The next screen should notify you that you have been withdrawn from that class.

Students who drop a course through WESS are responsible for reviewing their schedule to make certain that they have indeed dropped the course.

Students are unable to withdraw from a winter course after January 6, 2015. Please view the Withdrawal Dates and Percent Refund for more information.

Students may also drop a course by submitting a written withdrawal request either by email, mail, fax (973) 655-7371, or by completing a Course Withdrawal Form. Withdrawal requests by email must be sent from your Montclair State University email account (mail.montclair.edu) in order to be accepted.

Please note the Office of the Registrar has a mail slot in which written requests may be submitted during non-office hours. Requests received before 8:30am on the morning after any deadline, will be accepted as meeting the specific deadline. For written withdrawals submitted, students will be given or sent acknowledgement. Any student who fails to receive such acknowledgement within one week should immediately notify the Office of the Registrar.

(NOTIFICATION TO THE INSTRUCTOR OR A "STOP PAYMENT" OF A CHECK DOES NOT CONSTITUTE AN OFFICIAL WITHDRAWAL FROM THE UNIVERSITY OR WITHDRAWAL FROM INDIVIDUAL COURSES).

Students who do not drop their courses according to the above procedures will receive the grade of "F" in those courses they ceased to attend and will be responsible for all tuition and fees associated with those courses.

Withholding of Student Records
The release of diplomas and transcripts will be withheld for students who have a financial obligation (e.g., library, parking, loans, etc.) to the University.
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