Undergraduate Procedures and Policies
Short absences (one or two classes) from the University do not require official notification. Students anticipating prolonged absence (more than one week) from classes should notify the Office of the Dean of Students. If a student seems unable to meet course requirements because of absence, he/she may want to consider a withdrawal from the course or an "IN" grade-which requires faculty approval.
Center for Academic Advising and Transitions (CAST)
Location: Morehead Hall, Room 120
Phone: (973) 655-7114
Hours: Tuesday, Wednesday, Friday 8:30 A.M. to 4:30 P.M.
Monday and Thursday 8:30 A.M. to 6:00 P.M. during the semester
The Center for Advising and Student Transitions (CAST) serves as the primary advising resource for freshmen and undeclared sophomores as well as students in transition. CAST supports student’s transitional needs by working collaboratively with all University partners in taking a proactive role in the educational process of our students. We help students make informed decisions about courses required for their major, how to choose an academic major, and how to think critically about their future goals.
Freshmen and undeclared sophomore students are assigned a CAST academic advisor who will guide them in reaching their academic goals. Undeclared sophomores keep their CAST advisor until they declare a major. CAST also provides advising for military veterans and students transitioning between majors.
Advising Services and Programs
CAST programs have been especially designed to promote students academic, personal, and social development at Montclair State University. Our initiatives enhance students learning experiences both in and outside the classroom. These programs include:
- New Student and Family Orientation
Provides information to new students about life at Montclair State University and helps them learn about institutional policies and procedures, and explore academic opportunities.
- Peer Leader Program
Peer Leaders are Montclair State University undergraduate students who posses leadership qualities and have a desire to be a first-year student advocates. Peer Leaders provide support during New Student Orientation and other first-year programs. Students interested in being a Peer Leader must meet the positions qualifications, apply, and complete a training program once they are hired.
- Peer Advisor Program
The Peer Advisor Program is an extension of the existing Peer Leadership Program. This program was designed to allow Peer Leaders the opportunity to work with the Center for Advising & Student Transitions and serve as Peer Advisors. Peer Advisors work in close cooperation with the academic advisors to provide a level of service and augment the current model of advising.
- Learning Communities
Learning Communities offer you a unique opportunity to build relationships with other students, faculty, and staff. Learning Communities consist of linked courses for first-year students that meet General Education Requirements. Participating in Learning Communities will allow you to make friends, form study groups, and enhance your academic performance. You are eligible to participate in Learning Communities whether you are a resident for a commuter student.
- New Student Seminar
GNED-199: New Student Seminar is a one-credit General Education requirement aimed at assisting students in building the necessary skills to achieve academic success. You will be enrolled in this course during the first semester at Montclair State University along with other students from your Learning Community. Topics covered in the course include study skills, time management, diversity, health and wellness, and critical thinking.
- Student Academic Progress Program (SAPP)
SAPP provides advising and support services for students on academic action by helping them become motivated, self-directed, and a successful learner in order to achieve good academic standing at the university.
- The Step-Up Program
Step –Up offers academic support for freshmen and sophomore students who have an overall GPA that falls into the 2.0-2.29 range and/or have not complete approximately 2/3rds of course credits attempted at the university. Students that meet either or both of these conditions are required to participate.
- Alpha Lambda Delta Honor Society
Alpha Lambda Delta (ALD) is a national honor society for first-year students who earn a 3.5 grade point average during their first semester.
- The National Society of Collegiate Scholars
The National Society of Collegiate Scholars (NSCS) is a national honor society that recognizes freshmen and sophomores who have a GPA of 3.4 and are in the top 20 percent of their class. NSCS has chapters in all 50 states, the District of Columba, and Puerto Rico
- Veteran Services
The Coordinator of Veteran and Military Resources provides advising, on campus and off campus referrals, and support services to Montclair States University’s veterans and military students. Activities are planned throughout the year to enhance the academic and personal development of service members at the university.
- Sophomore Success Week
The Sophomore Success Series consist of activities designed to provide sophomores with opportunities to connect to their academic and career interests. Sophomores are able to learn more about majors, study abroad, internships, and other possibilities that await them.
Older Adult Tuition Waiver Program
New Jersey residents 65 years or older are eligible to take university courses on a space-available, tuition-waiver basis (students are responsible for all student fees plus a $40 administrative fee per semester). If students already have a high school diploma or a GED diploma, they may take undergraduate courses on a credit or non-credit basis. OLA students interested in taking courses for personal enrichment (non-degree classification), need to complete an OLA application and submit an official transcript. However, students interested in pursuing an undergraduate degree must submit a complete Undergraduate application and meet all of the necessary entrance requirements to the University. If accepted to a degree program, students will be required to enroll in GNED100: Adult Academic Success Seminar.
Students who have a baccalaureate degree (including those with advanced degrees) must apply through the Office of Graduate Admissions and Support Services (OGASS) and may take undergraduate or graduate courses. These students will pay all applicable graduate fees regardless of the course level. Students with an undergraduate degree interested in pursuing a graduate degree must submit a complete Application for Graduate & Post-Baccalaureate Programs and submit it directly to OGASS. Students must meet all of the necessary entrance requirements, including graduate testing when applicable.
To assist accepted incoming Transfer and Adult Learning students with a smooth transition into Montclair State University, Academic Advising hosts Transfer and Adult Learning Orientation (TALO) sessions. These orientation sessions, held throughout the year, prepare students for academic success at the University by introducing them to academic policies, procedures and campus resources. During TALO programs students also have the opportunity to connect with faculty members and staff from across campus (including Undergraduate Admissions, Financial Aid, Residential Education, Center for Career Services and Cooperative Education, Disability Resource Center and Campus Recreation) and meet one on one with an academic advisor to discuss remaining degree requirements and application of transfer credits.
Student Academic Success Program
The Student Academic Success Program within Academic Advising provides support to, and administers programming for students on Academic Warning and Academic Probation. Students are placed on Academic Warning if they earn a term GPA below 2.0 and a cumulative GPA between 2.0 and 2.25. Students are placed on Academic Probation if they earn a cumulative GPA below 2.0. While on Academic Probation, students must attend a mandatory Academic Success Workshop, meet with an academic advisor, and participate in a service offered by the Center for Academic Development and Assessment (CADA). Students on Academic Probation have one semester to return to good standing (cumulative GPA = 2.0); students who do not return to good standing after one semester will be placed on Academic Suspension.
Additionally, Academic Advising administers the Student Academic Monitoring Program (STAMP). This program is designed to provide students with feedback about their performance in courses at mid-semester. Faculty are asked to evaluate students (who have been identified as academically at-risk) at mid-semester, and these evaluations are sent to the student and the student’s academic advisor. The purpose of this program is to increase academic success by identifying students’ needs early so that advisors may provide, or refer the student to the appropriate campus resource.
Veteran and Military Resources
Montclair State University is proud to "serve those who have served." As a Yellow Ribbon Program participant, Montclair State offers veterans and military personnel the opportunity to achieve their educational and professional goals with exceptional academic programs and specialized support services.
The University’s office of Veteran and Military Resources, in Academic Advising, provides current and prospective service members with the tools they need to succeed. From application to graduation, the office of Veteran and Military Resources takes a proactive approach to the educational process and helps students connect with the necessary campus and off-campus resources, as well as other service members. The office also advises the Montclair State University's Veterans Association, a Class III organization of the Student Government Association.
New Jersey residents 65 years or older are eligible to take university courses on a space-available, tuition-waiver basis (students are responsible for all student fees plus a $40 administrative fee per semester). If students already have a high school diploma or a GED diploma, they may take undergraduate courses on a credit or non-credit basis. OLA students interested in taking courses for personal enrichment (non-degree classification), need to complete an OLA application and submit an official transcript. However, students interested in pursuing an undergraduate degree must submit a complete Undergraduate application and meet all of the necessary entrance requirements to the University. If accepted to a degree program, students will be required to enroll in GNED100: Adult Academic Success Seminar. Students who have a baccalaureate degree (including those with advanced degrees) must apply through the Office of Graduate Admissions and Support Services (OGASS) and may take undergraduate or graduate courses. These students will pay all applicable graduate fees regardless of the course level. Students with an undergraduate degree interested in pursuing a graduate degree must submit a complete Application for Graduate & Post-Baccalaureate Programs and submit it directly to OGASS. Students must meet all of the necessary entrance requirements, including graduate testing when applicable.
Standards for Academic Progress
For Academic Standards purposes, total semester hours attempted will be used to determine a student’s class standing.
Students will be placed on academic probation if their GPA falls below 2.000 at the end of a semester or summer session. Students are removed from academic probation when their cumulative GPA is 2.000 or better.
If while on academic probation, a student who has attempted a minimum of 12 semester hours and earns a cumulative GPA below 2.000 for a semester or summer session’s work, that student will be academically suspended. Students academically suspended cannot enroll in courses at Montclair State University under any circumstance for two semesters. Students who have been academically suspended and have been away from Montclair State University for the prescribed length of time are eligible to apply for readmission through the Office of Admissions. Readmitted students are not necessarily admitted back into their chosen major. Readmission is not automatic and will be based upon the review of documents submitted in support of the readmission application. Additionally, readmission is based on the probability of success in the chosen major and upon the space available at the time of readmission.
A student who is readmitted from academic suspension must earn at least a 2.000 semester GPA their first semester back or the student will be academically dismissed.
Students academically dismissed cannot enroll in courses at Montclair State University under any circumstance for two calendar years or until they have earned at least 30 semester hours from another accredited college or university. Students who have been academically dismissed are eligible to apply for readmission through the Office of Admissions. Readmission is not automatic and will be based upon the review of documents submitted in support of the readmission application.
Students are expected to fulfill all course requirements, and although attendance is not always mandatory, it is desirable. Absence from laboratory or studio sessions shall be by agreement with the professor. Professors should notify the students, in writing, of what the course expectations may be regarding attendance. Professors may penalize the students for failure to meet specific attendance requirements.
Students who register are considered enrolled in their courses regardless of attendance. Students should ascertain attendance requirements at the onset of each course. Refer to the university catalog for specific guidelines.
Montclair State encourages faculty members to continually evaluate student progress so that a semester grade may be broad based.
Evaluations and/or final examinations are generally of a comprehensive nature covering the semester's work, but the form varies with individual professors and classes. In some courses, final examinations may be eliminated and other means of evaluation substituted.
Council for Faith and Spirituality
GRADES, GRADE POINTS AND STANDARDS
A 4.0 Excellent C 2.0 Average P Pass
A- 3.7 C- 1.7 IN Incomplete
B+ 3.3 D+ 1.3 WD Withdrawal
B 3.0 Good D 1.0 Poor AU Audit
B- 2.7 D- 0.7 NC No Credit
C+ 2.3 F 0.0 Failure IP In Progress
(Grades of D+, D, D- are not an option for graduate students in any course.)
Grade Point Average (GPA)
The GPA is determined by dividing the total quality points earned by the total number of quality hours. Method:
1. Determine the arithmetic value for each letter grade (see above).
2. Multiply the credit hours for each course by the arithmetic value for the letter grade to obtain the quality points.
3. Total all quality hours at Montclair State University.
4. Total all quality points earned at Montclair State.
5. Divide the total quality points by the total quality hours to find cumulative average (GPA).
3 credit hours in course with grade of C (2) = 6 quality points
3 credit hours in course with grade of B (3) = 9 quality points
4 credit hours in course with grade of A (4) = 16 quality points
2 credit hours in course with grade of B (3) = 6 quality points
Transfer credits and grades of P, IN, AU, NC, RD-, RD, RD+ and RF (repeat) are not included in the calculation of grade point average.
Leave of Absence
Full-time undergraduates in good academic standing, (minimum cumulative grade point average 2.000) may take a Leave of Absence by arrangement through the Center for Academic Advising & Adult Learning,located in Morehead Hall, Room 132.
Students who take a leave of more than one semester must follow the normal readmission procedures if they wish to return to Montclair State.
Part-time Provisionally-matriculated Undergraduate Students
Enrollment for part-time provisional students is limited to a maximum of 9 semester hours of coursework each term. Students may enroll in day, evening or weekend classes. Upon completion of 15 semester hours of course work and a grade point average of 2.000 ("C") or better, students are granted matriculation status. At this point students may register for a full-time course load.
Provisional students who do not meet the minimum retention requirement after attempting 15 semester hours of course work are dismissed from Montclair State. Provisional students will receive advising from the Center for Advising and Student Transitions (CAST) at (973) 655-7609 during their first two semesters at Montclair State University.
Any former undergraduate student of Montclair State wishing to return to the University after an absence of two or more semesters must submit an application for readmission through the Office of Undergraduate Admissions. This policy applies to any former undergraduate student who left Montclair State for any reason, including but not limited to medical leave of absence, leave of absence, formal withdrawal, academic suspension, and academic dismissal.
Students who left the University on academic action (academic suspension or dismissal) must be away from the University for a minimum of two semesters before being eligible to reapply. Students who were academically dismissed after the fall semester of 2006 are not eligible to reapply to the University at any time. Once a student on academic action becomes eligible to reapply to the University, the student’s academic record and documents submitted in support of the readmission application will be reviewed. Readmission to the University is not guaranteed for students who left on academic action.
Students seeking readmission to the University must file an application for readmission prior to December 1 for the spring semester and August 1 for the fall semester. Students who are readmitted for the fall semester will be eligible to enroll for courses during the summer sessions.
STUDY AT ANOTHER INSTITUTION
Undergraduate students who want to take course(s) at another approved college or university and transfer the credits back to Montclair State must obtain permission from their department chairperson and the chairperson of the Montclair State department offering the equivalent course(s) prior to enrolling in such course(s). Permission forms known as "Request for Work at Another Institution" are available in the Office of the Registrar. Students undecided on a major must obtain permission from the Director of Academic Advising and the chairperson of the department offering the equivalent Montclair State course(s).
UNDERGRADUATES ENROLLED IN GRADUATE COURSES
MSU seniors within 16 semester hours of completing bachelor's degree requirements, who possess at least a 2.670 grade point average and have taken all required prerequisites, may apply to take up to 6 hours of 500 level courses for either undergraduate or graduate credit, if prior permission is granted. A graduate course taken for undergraduate credit cannot later be included in a graduate degree program. If courses are taken for graduate credit, graduate tuition and fees will be charged. Appropriate forms are available at the Office of Graduate Admissions and Support Services and must be submitted in person in the Office of the Registrar by the student or his/her representative.
Permission given to an undergraduate to take graduate (500) level courses does not imply future acceptance into any graduate program; that can only be done by a separate admissions process. Those planning to matriculate in graduate programs at the University should refer to the Graduate Catalog for specific admission requirements.
WITHDRAWAL FROM MONTCLAIR STATE UNIVERSITY
All undergraduate students who decide to withdraw or would like to request a leave of absence from Montclair State must complete the form "Notice of Withdrawal/Leave of Absence" available in the Center for Academic Advising and Adult Learning, Morehead Hall, Room 132. Students must officially withdraw from any courses themselves. Submitting the form will not drop students from courses. If the student is a minor, the signature of a parent or guardian is required on the "Withdrawal-Leave of Absence" form. Strict adherence to the withdrawal procedure is necessary for readmission to Montclair State.
Students who find it necessary to withdraw from the University after the deadline or to drop courses due to medical reasons or personal emergency should contact the Dean of Students office located in the Student Center, Room 400