ID Card Office

One Card Office@MSU


Office Hours:  Monday-Friday 8:30am-4:30pm

The ID Office will be closed on Monday 5/30/2016  in observance of Memorial Day.  The office will reopen on Tuesday 5/31/16 at 8:30am.


May 2015 - New Students for fall 2016:

For transfer and new students for fall 2016 who were unable to have their photo taken for ID cards while on campus during their placement testing in the spring, you can now log into the Online Card Office with your net ID and password and upload your photo.  Photos are to be the equivalent of a driver's license or passport photo.

Requirements are:

           1.  Admissions deposit must have been credited to your student account 48 hours prior to being able to log into the    Online Card Office.

           2.  Activated your net ID 48 hours prior to log in attempt.

           3.  If you are not required to pay an Admission's deposit, you must be registered for classes 48 hours prior to login attempt.


Online Card Office

Visit the University's Online Card Office for 24\7 service to:

  • Purchase Red Hawk Dollars with your Visa, Mastercard or Discover
  • Freeze your ID card if it's lost or stolen
  • View your current use of Red Hawk Dollars, Flex Dollars and/or meal plan
  • Upload a photo for your ID card Online Photo Submit           

                 Photos submitted online should be equivalent to a driver's
                 license and passport photos.

                 You can smile for your University ID Photo!

I.D. Card Policy

Every student\faculty\staff\contractor on campus is required to have a University-issued Photo Identification Card (I.D. Card).  Montclair State University I.D. Cards must be carried at all times while on campus.


Faculty\staff\contractors are able to get their ID card processed 24-48 hours after their CWID # has been generated.  Photos can be submitted online or taken in the ID Card Office.

Necessary requirements

In order to obtain an I.D. card:
1) Students registered for the current term 48 hours prior to processing an ID card. You must be currently registered to receive a University ID card,
2) Employees and contractors must have a CWID and paperwork fully processed through Human Resources 48 hours prior to processing an ID card,
3) Bring two forms of identification (mandatory one form of photo identification):

  • Valid photo driver's license
  • Passport or 1-20, J1 Visa for International classifications
  • Credit card\debit card
  • Birth Certificate
  • Military I.D.
  • Health insurance card


There is no charge for the first University I.D. card issued with the exception for alumni. 

Alumni members must first register with the Alumni Office prior to getting a University Alumni photo I.D. card processed. Please bring the paper alumni card that will be issued to you.  The first alumni photo I.D. card is $5.00.  Replacement photo I.D. cards for alumni are the current standard fee, $20.00.

Do not alter the surface or punch holes in the University I.D. card.
If the I.D. card is lost, stolen or damaged, a replacement fee of $ 20.00 will be charged in order to obtain a new card.  The I.D. Card Office cannot accept debit or credit cards.

Students may pay fees for replacement I.D. cards with cash, Red Hawk Dollars, or have the fee posted to the student WESS account at the time of replacement. Please review WESS accounts for any updates or changes to billing statements. 

All other card holders must pay cash or Red Hawk Dollars at the time of requesting a replacement I.D. card for either themselves or family members. 

I.D. cards are not transferable and will be confiscated if you are found using someone else's I.D. card.  Violators are subject to judicial action and\or fines of $50.00 or more.

The University ID card must be used to access all services affiliated with the University at all times.


I.D. cards are used on campus for the following purposes:

  • Admittance into residence halls and rooms, select classrooms, computer labs, recreation center and gymnasium, athletic, social, and theater events
  • Library text and video check out
  • Use of Meal Plans, Flex Dollars, and Red Hawk Dollars accounts
  • Kronos Time Clocks (select employees)
  • Department Photo Copy Machines