University Health Center and EMS
A form with a pen and a stethoscope sitting on top of it.

How to Submit Immunization Forms

  1. Step One: Obtain documentation of your immunizations from either your pediatrician, health care practitioner, prior school or military service.
  2. Step Two: Using your University NetID (NetID website) and your CWID number (available on your acceptance letter), register with the My Health portal.  You will be issued a temporary password needed to complete the registration process.  NOTE:  When working within the portal, the security of you information is important.  Therefore, all other windows must be closed.NOTE: If you are denied registration, your CWID has not yet been loaded into our software.  Please wait 48-72 hours before attempting registration.  Please do not use your personal email when registering.  If problems persist, please email immunization@montclair.edu.
  3. Step Three: Once logged into the portal, access “My Forms” from the top menu bar. Complete the Immunization History, Health History, and Meningitis Survey forms, remembering to choose “Submit” after each form. NOTE: Complete the Consent for Minors only if you will be under 17 at time of enrollment.
  4. Step Four: Scan and upload your immunization documentation (from Step 1) using either the Document Upload tab on the top menu bar or a separate scanner. Recommended scanning app for use via smartphone is OfficeLens. Scanned documentation is necessary to verify and/or correct the dates entered on the forms. Uploaded pictures are NOT accepted.NOTE: Your immunization information is considered received ONLY when the portal’s forms have been completed and the documentation has been uploaded.

Please do not mail any documentation, we cannot accept paper documents.

A hold will be placed on your registration account until all immunization requirements have been met. Please review your records carefully to assure you are in full compliance prior to submission of records. Records must be submitted one month prior to incoming student orientations or residential move-in day. Paper copies are no longer accepted. Registration holds will not be removed until immunization form and uploaded scans have been validated. This could take up to 14 business days so early submission is encouraged.

Keep a copy of your immunization information for your records. The University Health Center will contact you if you are not in compliance. You do not need to submit records every year. Do not submit duplicate copies of your records unless you have been requested to do so by our office.