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Cooperative Purchasing Contracts

The State of New Jersey has approved the use of nationally recognized, governmental sponsored cooperatives. Below is a list of the reviewed and approved cooperatives that can be used by University departments along with instructions and requirements for purchasing from them.

  • The use of cooperative contracts eliminates the need to obtain competitive quotes up to $34,400. You will still need to obtain a quote from the selected supplier. These cooperatives also eliminate the need to issue public bids and RFP waivers of advertising over $34,400.
  • Any procurement over $500,000 must be submitted to the Board of Trustees for approval.

Please contact Procurement Services at 973-655-4145 with any questions regarding these cooperative contracts.

Educational Services Commission of New Jersey (ESCNJ)

“The Educational Services Commission of New Jersey Cooperative System (ESCNJ) has been in existence since 1977 and has grown to become the largest cooperative pricing system in New Jersey. With over 1,100 members, participants include school districts, colleges, universities, municipalities, county governments, housing authorities, libraries, fire districts and more.”

Click here for University and ESCNJ co-op requirements

What is needed to purchase from this cooperative?
  • Montclair State University Supplier Create Form from selected ESCNJ supplier
  • W9 from selected ESCNJ supplier
  • Quote from selected ESCNJ Supplier must reference the ESCNJ contract number
  • Montclair State University’s Terms & Conditions signed by ESCNJ supplier

If the University already has a supplier under contract for the services you are searching for, the standing University Contract supersedes the ESCNJ cooperative terms and conditions.

National Association of State Procurement Officials (NASPO)

“NASPO ValuePoint is a cooperative purchasing program which facilitates public procurement solicitations and agreements using a lead state model. We are a non-profit organization dedicated to providing State Chief Procurement Officers with the support and procurement resources they need.”

Click here for University and NASPO co-op requirements

What is needed to purchase from this cooperative?
  • Montclair State University Supplier Create Form from selected NASPO supplier
  • W9 from selected NASPO supplier

If the NASPO supplier is listed as having New Jersey as a “Participating Addenda State”

  • No procurement certifications or documents are required from supplier

If the NASPO supplier does not have New Jersey listed as a “Participating Addenda State”, the following certifications or documents are required from supplier:

  • New Jersey Business Registration Certificate
  • New Jersey Chapter 51/EO117 Approval
  • AA302 / Certificate of Employment Information Report
  • Quote from selected NASPO supplier must reference the NASPO contract number
  • Montclair State University’s Terms & Conditions signed by NASPO supplier

Please contact the Procurement Services Department for additional information.

If the University already has a supplier under contract for the services you are searching for, the standing University Contract supersedes the NASPO cooperative terms and conditions.

U.S. Communities Government Purchasing Alliance

“U.S. Communities is the leading national cooperative purchasing program, providing world-class government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutions, and nonprofits looking for the best overall supplier government pricing.”

Click here for University and U.S. Communities co-op requirements

What is needed to purchase from this cooperative?
  • Montclair State University Supplier Create Form from selected U.S. Communities supplier
  • W9 from selected U.S. Communities supplier
  • If U.S. Communities supplier partner has a “Vendor LFN Packet” on cooperative’s website database:
    • Only Chapter 51 / EO117 status of supplier needs to be verified or applied for.
  • If U.S. Communities supplier partner does not have a “Vendor LFN Packet” on cooperative’s file the following certifications or documents are required from supplier:
    • New Jersey Business Registration Certificate
    • New Jersey Chapter 51/EO117 Approval
    • AA302 / Certificate of Employment Information Report
    • Quote from selected U.S. Communities supplier must reference the U.S. Communities contract number
    • Montclair State University’s Terms & Conditions signed by U.S. Communities supplier

If the University already has a supplier under contract for the services you are searching for, the standing University Contract supersedes the U.S. Communities cooperative terms and conditions.

Sourcewell (formerly National Joint Powers Alliance)

“National Joint Powers Alliance® (NJPA) is established as a public agency serving our member agencies across the United States and Canada as a municipal contracting agency. NJPA operates under the enabling authority of Minnesota Statute 123A.21. This statute was created in 1976 to serve education entities and revised in 1995 to allow cities, counties, local governments and non-profits to benefit from the use of service cooperatives.”

Click here for University and Sourcewell co-op requirements

What is needed to purchase from this cooperative?
  • Montclair State University Supplier Create Form from selected NJPA supplier
  • W9 from selected NJPA supplier
  • The following certifications or documents are required from supplier:
    • New Jersey Business Registration Certificate
    • New Jersey Chapter 51/EO117 Approval
    • AA302 / Certificate of Employment Information Report
    • Quote from selected NJPA supplier must reference the NJPA contract number
    • Montclair State University’s Terms & Conditions signed by NJPA supplier

If the University already has a supplier under contract for the services you are searching for, the standing University Contract supersedes the NJPA cooperative terms and conditions.

Purchasing Association of Cooperative Entities (PACE)

“The Purchasing Association of Cooperative Entities (PACE) is designed to give its members additional awarded contract tools to assist their entities in meeting bidding requirements, saving valuable staff resources.  PACE finds vendors to assist members in meeting their operation goals and save funds when obtaining best value supplies.”

Click here for University and PACE co-op requirements

What is needed to purchase from this cooperative?
  • Montclair State University Supplier Create Form from selected PACE supplier
  • W9 from selected PACE supplier
  • The following certifications or documents are required from supplier:
    • New Jersey Business Registration Certificate
    • New Jersey Chapter 51/EO117 Approval
    • AA302 / Certificate of Employment Information Report
    • Quote from selected PACE supplier must reference the PACE contract number
    • Montclair State University’s Terms & Conditions signed by PACE supplier

If the University already has a supplier under contract for the services you are searching for, the standing University Contract supersedes the PACE cooperative terms and conditions.

National IPA

“National IPA saves you time and money. Participating in the cooperative buying power of more than 48,000 entities allows you to pay less for products and reduce administrative costs, which helps you do more with less. So why is National IPA so effective at creating more economical buying opportunities for you? Because we offer strength in numbers and years of government purchasing experience, you can have confidence in every contract.”

Click here for University and National IPA co-op requirements

What is needed to purchase from this cooperative?
  • Montclair State University Supplier Create Form from selected National IPA supplier
  • W9 from selected National IPA supplier
  • The following certifications or documents are required from supplier:
    • New Jersey Business Registration Certificate
    • New Jersey Chapter 51/EO117 Approval
    • AA302 / Certificate of Employment Information Report
    • Quote from selected National IPA supplier must reference the National IPA contract number
    • Montclair State University’s Terms & Conditions signed by National IPA supplier

    If the University already has a supplier under contract for the services you are searching for, the standing University Contract supersedes the National IPA cooperative terms and conditions.

The Interlocal Purchasing System (TIPS)

The Interlocal Purchasing System, better known as, TIPS Purchasing Cooperative, began in 2002 as a small regional cooperative of the Region 8 Education Service Center. While the cooperative has far exceeded the initial vision, Region 8 ESC has maintained its role as the Lead Agency for what is now a national operation.”

Click here for University and TIPS co-op requirements

What is needed to purchase from this cooperative?
  • Montclair State University Supplier Create Form from selected TIPS supplier
  • W9 from selected TIPS supplier
  • The following certifications or documents are required from supplier:
    • New Jersey Business Registration Certificate
    • New Jersey Chapter 51/EO117 Approval
    • AA302 / Certificate of Employment Information Report
    • Quote from selected TIPS supplier must reference the TIPS contract number
    • Montclair State University’s Terms & Conditions signed by TIPS supplier

    If the University already has a supplier under contract for the services you are searching for, the standing University Contract supersedes the TIPS cooperative terms and conditions.

Hunterdon County Educational Services Commission

“The Hunterdon County Educational Services Commission operates a state of NJ approved Cooperative Pricing System, established in 1990, with the main objective of saving time and money. The co-op currently consists of over 530 members, and growing. Schools, colleges, universities, libraries, county and local governments, county and municipal authorities and special service districts may become members.”

Click here for University and Hunterdon County Educational Services Commission co-op requirements

What is needed to purchase from this cooperative?

  • Montclair State University Supplier Create Form from selected Hunterdon County Educational Services Commission supplier
  • W9 from selected Hunterdon County Educational Services Commission supplier
  • The following certifications or documents are required from supplier:
    • New Jersey Chapter 51/EO117 Approval
    • Quote from selected Hunterdon County Educational Services Commission Supplier must reference the Hunterdon County Educational Services Commission contract number
    • Montclair State University’s Terms & Conditions signed by Hunterdon County Educational Services Commission supplier

PEPPM Cooperative Purchasing

“PEPPM is a technology cooperative purchasing program.   It is administered by the Central Susquehanna Intermediate Unit (CSIU). The CSIU staff solicits bids on popular lines of hardware, software, and services satisfying legal bid requirements.  LEAs can then release purchase orders for technology products without having to solicit their own bids. With more than two million products under contract, the PEPPM technology purchasing cooperative is the nation’s most comprehensive source for public agencies to research and procure technology brands that meet their own local standards.” 

Click here for University and PEPPM Cooperative Purchasing co-op requirements
                       
  • Montclair State University Supplier Create Form from selected PEPPM supplier
  • W9 from selected PEPPM supplier
  • The following certifications or documents are required from supplier:
    • New Jersey Business Registration Certificate
    • New Jersey Chapter 51/EO117 Approval
    • AA302 / Certificate of Employment Information Report
    • Quote from selected PEPPM supplier must reference the PEPPM contract number
    • Montclair State University’s Terms & Conditions signed by PEPPM supplier

    If the University already has a supplier under contract for the services you are searching for, the standing University Contract supersedes the PEPPM cooperative terms and conditions.

Choice Partners

“Choice Partners purchasing cooperative offers procurement and contract solutions to meet government purchasing requirements. Staff at Choice Partners complete the legal, competitively bid government procurement process so YOU can act immediately to access the contract YOU need, saving time and money on the bidding process and purchase.”

Click here for University and Choice Partners Cooperative Purchasing co-op requirements
  • Montclair State University Supplier Create Form from selected Choice Partners supplier
  • W9 from selected Choice Partners supplier
  • The following certifications or documents are required from supplier:
    • New Jersey Business Registration Certificate
    • New Jersey Chapter 51/EO117 Approval
    • AA302 / Certificate of Employment Information Report
    • Quote from selected Choice Partners supplier must reference the Choice Partners contract number
    • Montclair State University’s Terms & Conditions signed by Choice Partners supplier