Aerial Photo of Campus

Procurement Services

Procurement Services is committed to professionally and ethically procuring the best valued products and services in a timely manner and in accordance with the Montclair State Act and the University’s Procurement Policies and Procedures. Below are the dollar thresholds for public bidding for your reference:

Contract/‌Purchase Value Requirements and/or Recommendations
$0 -$7,799 One (1) written proposal of services or goods is required from University departments making purchases. Competition is not required, but is recommended.
$7,800 – $39,399 Minimum of three (3) written quotes are required, except in the case of a sole source (in which the sole source form must be completed) or a cooperative contract in accordance with the methodology listed on the Cooperative Contracts website page.
$39,400 and Above Must be procured in one of the following three methods: 1) A Public Bid issued by Procurement Services; 2) An RFP Waiver of Advertising (if an exception exists) issued by Procurement Services or delegated to the University Department; 3) A Cooperative Contract in accordance with the methodology listed on the Cooperative Contracts website page.
$500,000 and Above University Board of Trustees Approval is required for all procurements whether or not they were publicly bid, considered a RFP Waiver of Advertising, or purchased through a Cooperative Contract.

Contact Information

Procurement Services Department
Montclair State University
150 Clove Road, 3rd Floor
Little Falls, NJ 07424

Telephone: 973-655-4145
Fax: 973-655-5468

Fraud Alert to Suppliers

An unauthorized person has been using the University’s name and credit references in an attempt to open accounts with vendors across the country. The credit reference letter is generally an altered version of the one previously used by the University, and the person(s) refers to themselves as being “Christine Palma, Associate Vice President of Procurement Services, Montclair State University.” The ship-to addresses are to out-of-state locations having no relationship to the University. This is fraudulent and should be reported to If you receive any suspicious communications indicating it is from Montclair State University and requesting that the merchandise be shipped out of state, please contact 973-655-4423 immediately. Thank you for your cooperation.