The Office of Procurement Services is pleased to offer the Purchasing Card Program to full-time faculty and staff at Montclair State University. The program will allow for the direct purchase of small dollar items through the use of a University credit card. Our goal is to substantially eliminate the need for small dollar purchase orders, direct reimbursements, petty cash accounts and operational advances. The major objectives of the program include the following:
- Simplify the acquisition of goods and services
- Streamline the Purchasing & Accounts Payable process
- Reduce processing costs
- Reduce Purchase Order and Accounts Payable cycle time
- Reduce Purchasing and Accounts Payable transaction volume
The purchasing card is – to be used for University business purposes only. The University is responsible for payment of all authorized purchases made with the card. Purchases will be charged to the card holder’s department.
If you are interested in participating in the Purchasing Card Program, please contact Liz Blades, Procurement Administrator at 973-655-4402, or Lissette Bobet at 973-655-4410.
P-Card Forms & Resources
- P-Card Holder’s Policies & Procedures Manual (PDF)
- Proper Use of the P-Card (PDF)
- P-Card Helpful Hints (PDF)
- FAQ Sheet for Amazon Business (PDF)
- P-Card Application (PDF)
- P-Card Cardholder Agreement (PDF)
- P-Card Dispute (PDF)
- P-Card Maintenance (PDF)
- Grant Funds P-Card Application (PDF)
- Grant Funds P-Card Agreement (PDF)
- P-Card Transaction Log (PDF)
- Verifying P-Card Transactions – User Guide (PDF)