Policies & Procedures
- Procurement Policies and Procedures (pdf)
- Montclair State University Standard Terms and Conditions (pdf)
- Federal Terms and Conditions for Grants (pdf)
Procurement Departmental Forms
- Bid Initiations (Sourcing Events): Initiated within Workday Strategic Sourcing
- Delegated Waiver of Advertising Requests (or BOT Requests): Initiated within Workday Strategic Sourcing
- List of Exemptions By Statute to Publicly Advertised Bids (pdf)
- $850k+ Submission Deadlines to Procurement Services for BOT Meetings from Sept. 2025 through July 2026 can be found here.
- Competitive Quote Form (pdf)
- Cooperative Contracts Justification Form (pdf)
- Emergency Procurement Form (pdf)
- Sole Source Form (pdf)
- FY26 Year-End Workday Requisition Access Request Form – Required to process a request to grant access to Workday after the June 17, 2026 deadline.
Contract Review Procedures
- Procurement Contract Requests: Initiated within Workday Strategic Sourcing
- Non-Procurement Contract Approval Sheet (pdf): Only to be leveraged for contracts that do not involve a procurement or purchase aspect, such as academic program and affiliation agreements, grant or research agreements, or fee-for-service agreements.
Supplier Onboarding & Updates
- Supplier Create / Maintain Forms and Resources can be found here
P-Card Program
- Forms and important information related to the P-Card program can be found here
Supplier Forms & Information
- Tax Exempt Form (pdf)
- New Jersey Business Registration Certificate (BRC) Instructions & Sample (pdf)
- Chapter 51 / EO 333 Vendor Certification and Disclosure of Political Contributions (pdf)
- Ownership Disclosure Form (pdf)
- Source Disclosure Certification (pdf)
- Conflict of Interest (pdf)
- MacBride Principles (pdf)
- Iran Investment (pdf)
- Russia Belarus (pdf)
- Non-Collusion Affidavit (pdf)
- Assignment Agreement (pdf)
- New Jersey State Prevailing Wage Act Documentation (pdf)
- Data Protection Addendum – EUGDPR (pdf) – Required if the supplier is providing services in the European Union
- Data Protection Addendum China – Required if the supplier is providing services in the People’s Republic of China. When applicable, reach out to the University Counsel for the appropriate form that must be completed, as it depends on the context of the services.
- Agreement of Surety Form (pdf)
Affirmative Action
- Affirmative Action Language for Construction (pdf)
- AA-201 Construction Workforce Report (pdf)
- AA-202 Construction Monthly Project Workforce Report (pdf)
- Affirmative Action Language for Goods & Services (pdf)
- AA-302 Employee Information Report for Goods and Services (pdf)
- Affirmative Action Guidelines (pdf)