Forms
Accounting Services | Grant Accounting | Alcohol Policies & Forms | Student Accounts | FRS | Procurement | Risk Management
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Accounting and Accounts Payable Forms
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|
Form Name |
Description |
| Accounts Payable ACH Deposit Authorization | To authorize Accounts Payable to direct deposit reimbursements to your bank account. |
| Check Request | Use for vendor payments under $250 and non travel related employee reimbursements. See Check Requisition Policies & Procedures for exceptions. Not to be used for student reimbursements. |
| Entertainment, Receptions & Events | Required by the State of New Jersey, Office of Management and Budget to document and provide support for entertainment, receptions and events. This form must be pre-approved. |
| Chartfield Request | Use this form to set up a new account number, an object code, change an existing account description or a fiscal agent. Carefully read instructions before completing this form. Note: An FRS Application must be submitted with new account requests and fiscal agent changes to ensure proper system access. |
| Non-Employee Travel Expense Report | For use by non-employees of MSU for reimbursement of business-related travel expenses. Carefully read instructions on Page 2 of this form. Use original downloaded form; do not photocopy. Submit W-9 with this form. Note: Use travel reimbursement form for students. |
| Summary Receipt | Used at Student Accounts Office to deposit funds into proper revenue accounts. |
| Transfer of Expense | Used for transfers of previously posted expenditures to appropriate accounts, University service charge backs (i.e. security, conference center usage, etc.), copy card and Red Hawk dollar requests. |
| Travel Authorization | Provides a clear and detailed purpose of the travel. Used to plan, authorize and encumber travel expenses. |
| Travel Reimbursement | For use by MSU employees and students. Itemization of travel expenses submitted along with required reciepts. |
| W-9 | Required by IRS to pay US vendors. One submission per vendor/individual is necessary. |
| Wire Transfer Request | Used to wire funds only to vendors outside of the US. |
|
Department
|
Form
|
Purpose
|
| Grant Accounting | ||
| Cost Transfer Explanation Form | ||
| Participant Incentive Documentation Form | ||
| Subject Incentive Payment Receipt | ||
| Sale of Alcoholic Beverages on Licensed University Premises | Request for alcohol service in University Licensed Premises, i.e. the University Hall Conference Center and Courtyard, certain areas within the Student Center, the Alexander Kasser Arts Complex, Sprague Field, and the Softball Stadium. | |
| Sale of Alcoholic Beverages on Non-Licensed University Premises | To Apply for a Division of Alcoholic Beverage Control Social Affair Permit, required for the sale of alcoholic beverages on Non-Licensed University Premises, all premises not covered by the Special Annual Concessionaire Permit held by the University's dining services contractor. | |
| Non-Sale Service of Alcoholic Beverages at University Events | For requests to serve alcohol at University Events. | |
| Health Insurance | ||
| FRS User Application | To set up a new user or make change to an existing FRS user, such as moving to a new department or reporting to a new manager. | |
| P-Card | P-Card Application | |
| P-Card Cardholder Agreement | ||
| P-Card Dispute | ||
| P-Card Maintenance | ||
| P-Card Transaction Log | ||
| Procurement Forms | ||
| Assignment Agreement | ||
| Waiver of Advertising Request Form | To document the acquisition of goods and services greater than the public bid limit of $30,100 that do not require a public bid. | |
| Contract Approval Sheet | ||
| Emergency Procurement | The University employee responsible for procuring during an emergency should submit a completed Request for Emergency Procurement Form to the Vice President for Finance and Treasurer (VPFT) or designee. | |
| Purchase Order Adjustment Request | ||
| Source Disclosure Certification | ||
| Tax Exempt | ||
| Public Bid Forms | ||
| Addendums to Bid | ||
| Bid Bond | ||
| Business Registration Certificate (BRC) Sample | For more information or to apply for BRC, please visit State of New Jersey website: http://www.state.nj.us/njbusiness/registration/ | |
| Conflict of Interest | ||
| Consent of Surety | ||
| Construction Project Bid Initiation | For the procurement of construction project services, the user department must complete a Construction Project Bid Initiation Form and submit to Director of Procurement Services. | |
| EO134 | For more information please visit State of New Jersey website: http://www.state.nj.us/treasury/purchase/forms.htm#eo134 | |
| Evaluation Committee Instructions | ||
| MacBride Principles | ||
| Non Collusion Addidavit | ||
| Procurement Bid Initiation | For the procurement of goods and/or services, the user department must complete this form and submit to Director of Procurement Services. | |
| Stockholder Disclosure Form | The proposed contractor must disclose the names and addresses of all stockholders in the corporation who own 10% or more of the corporation's stock or the names and addresses of any member of the partnership having a 10% or more ownership interest. | |
| RFP Page | ||
| Vendor Forms | Affirmative Action Language for Construction | |
| Affirmative Action Language for Goods and Services | ||
| AA201 Construction Workforce Report | ||
| AA302 Employee Information Report | ||
| Vendor Questionnaire - Construction | ||
| Vendor Questionnaire - Goods and Services | ||
| Standard Terms and Conditions | ||
| Vendor Create Form | ||
| W-9 Form | ||
| Auto Accident Claim | Used for filing vehicle accident claims. | |
| Property Damage or Injury Claim | For filing a claim for property damage/loss or personal injury. | |
| Accident Form RM-1A | Montclair State University Employees Only: For driving State owned vehicles involved in an accident. | |
| Driver Authorization RM-100 | Montclair State University Employees Only: To obtain MVC Driver Abstract in order to drive Montclair State/State-owned vehicles. | |