Photo of Overlook Corporate Center building and landscaping


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Accounts Payable Forms

Form Name Description
Employee Non-Travel Reimbursement Use this form for employee non-travel related reimbursements regardless of dollar amount. This form is not to be used for student reimbursements or employee compensation.
Non-Employee Travel Expense Report For use by non-employees of MSU for reimbursement of business-related travel expenses. Carefully read instructions on Page 2 of this form. Use original downloaded form; do not photocopy.  Submit W-9 with this form. Note: Use travel reimbursement form for students.
 Quick Invoice Template This form should be used when requesting a check payment for a supplier who has not provided an invoice, or when requesting employee reimbursement.
Travel Authorization Form Provides a clear and detailed purpose of the travel. Used to plan, authorize and encumber travel expenses. See Travel Regulations.
Travel Reimbursement For use by MSU employees and students. Itemization of travel expenses submitted along with required receipts. See Travel Regulations‌.
Tax Exempt Letter Tax exempt letter for the State of New Jersey
  Signed W-9 Signed W-9 form

General Accounting Forms

Form Name Description
Chartfield Request Form Use this form to set up a new account number, an object code, change an existing account description or a Dept Manager. Carefully read the instructions for the Chartfield Request Form before completing this form. Note: ‌ Must be submitted with new account requests and Dept Manager changes to ensure proper system access.
Cash Receipt Transmittal Form Used at Student Account Office to deposit funds into proper revenue accounts.
PS Expense Transfer Request Used for transfers of previously posted expenditures to appropriate accounts, University service charge backs (i.e. security, conference center usage, etc.), copy card and Red Hawk dollar requests.
 Wire Transfer Form Used to wire funds only to vendors outside of the US.
Incoming Funds Notification Form Use this form to notify the Controller’s Office of incoming funds or expected incoming funds sent electronically via ACH or wire transfer to the University.

Grant Accounting Forms

Form Name Description
Cost Transfer Explanation Form Description coming soon.
Participant Incentive Documentation Form Description coming soon.
Subject Incentive Payment Receipt Description coming soon.
Human Subject or Participant Voucher Description coming soon.

Alcohol Forms

Form Name Description
Sale of Alcoholic Beverages on Licensed University Premises Request for alcohol service in University Licensed Premises, i.e. the University Hall Conference Center and Courtyard, certain areas within the Student Center, the Alexander Kasser Arts Complex, Sprague Field, and the Softball Stadium.
Sale of Alcoholic Beverages on Non-Licensed University Premises To Apply for a Division of Alcoholic Beverage Control Social Affair Permit, required for the sale of alcoholic beverages on Non-Licensed University Premises, all premises not covered by the Special Annual Concessionaire Permit held by the University’s dining services contractor.
Non-Sale Service of Alcoholic Beverages at University Events For requests to serve alcohol at University Events.

FMS Forms

Form Name Description
PeopleSoft FMS Security Access Request Form To request new, modify or remove user roles, from PeopleSoft Financial Applications.
Certification of Receipt of Services Description coming soon.

Risk Management Forms

Form Name Description
Auto Accident Claim Used for filing vehicle accident claims.
Property Damage or Injury Claim For filing a claim for property damage/loss or personal injury.
Accident Form RM-1A Montclair State University Employees Only: For driving state-owned vehicles involved in an accident.
Driver Authorization RM-100 Montclair State University Employees Only: To obtain MVC Driver Abstract in order to drive Montclair State/State-owned vehicles.