The Provost’s Office is committed to transparency, consistency, and shared governance. This page serves as a central resource for departmental and school procedures.
Department and school procedures are written locally, requiring development and approval by the unit’s faculty. Procedures must address voting rights and certain procedures relating to personnel actions. (LSPA 2.2). In colleges and schools without departments, the Associate Director for Faculty (ADF) performs certain duties designated to that role per the ADF agreement (AFT MOA on ADFS, 07.18.25), in addition to the roles and responsibilities assigned to ADFs by the School Director and/or College Dean. Procedures must undergo review to ensure consistency with state and local negotiated agreements (including the Adjunct Faculty Union), the Department Chair Responsibilities, and all other university policies.
Procedures must be submitted to the VPAA designee (Senior Associate Provost for Faculty Affairs) (LSPA 1.3.4.2 ). The VPAA designee forwards these procedures to the Chief Human Resources Officer (CHRO) and the Union designee for review. If the CHRO and the Union designee determine that there is an inconsistency with other governing agreements or policies, they must identify the specific inconsistency in writing. The department or school is then required to correct the inconsistency and return the revised document to the VPAA designee.
Once these procedures have been reviewed, they remain in full force and effect. Should a department or school wish to change its procedures in subsequent years, these changes must be submitted to the VPAA designee and subsequently reviewed using the same process outlined above.
The Provost’s Office maintains a repository of approved procedures, available to all community members.