Office of the Provost

Using Interfolio for Faculty/Librarian Personnel Activity

(DRAFT – For Discussion)

WHAT YOU NEED TO KNOW FOR THIS YEAR’S TENURE AND REAPPOINTMENT PROCESSES

 

Interfolio is an initiative of the Office of the Provost to improve how we manage faculty and librarian personnel actions at Montclair State University. As a result of this initiative, faculty/librarians will be provided with an improved and transparent system for the the review and approval of the reappointment, and tenure actions while streamlining and documenting the processes required to support the faculty and librarian lifecycles.

A separate announcement will be emailed to faculty and librarians once the application has been approved and finalized for your use.

WHY ARE WE USING INTERFOLIO FOR TENURE AND REAPPOINTMENT?

Interfolio will simplify processes and enable more efficient and informed decision-making in faculty/librarian reappointment, and tenure.

The objectives of this initiative are to:

  • Promote consistency and transparency in faculty affairs processes
  • Leverage technology to make reappointment and tenure processes more efficient
  • Establish and maintain a single system of record for all academic personnel actions
  • Reduce the need for “shadow” systems in schools
  • Implement a strategic technology platform while retiring manual and paper-based processes

What Is Interfolio?

Interfolio is a faculty/librarian information system that provides a full suite of faculty/librarian-focused technology to support every stage of the faculty and librarian lifecycle.

Interfolio modules being implemented at Montclair State University include:

  • Reappointment, Tenure, and Promotions – supports the collection of review materials and approval workflows for reappointments, tenure, and promotion cases.
  • Dossier – provides an online platform for faculty/librarians to collect and curate scholarly materials, as well as for requesting and receiving confidential letters of recommendation.

More Information about Interfolio Products:

Montclair State University Reappointment & Tenure Processes

Please refer to the Faculty Roles and Expectations document for further details.

Helpful Links:
The following information has been provided to assist you in creating persistent links within Interfolio.

  • http://montclair.libguides.com/canvas-library-integration
    Canvas and Library Integration
    This contains detailed instructions for how to create persistent links to eBooks, journal articles, streaming videos, etc.
  • http://montclair.libguides.com/citation
    Journal Rankings & Citation Searching
    This contains information about all of the tools the Sprague Library subscribes to that contain journal rankings (also known as impact factor), as well as the tracking citations of journal articles.

The following Fall 2019 Processes will be submitted via Interfolio:

Training & Support

In Person Information Sessions

The following training will be offered on site and virtually to assist faculty and librarians navigate through the Reappointment and Tenure process. Please register for one of the information sessions offered below. Additional sessions will be offered in August and the first week of September. Check back to view additional opportunities later this summer.

To register for upcoming information sessions, visit: https://surveys.montclair.edu/survey/entry.jsp?id=1560172126951

Please use the following zoom link to access the information session remotely at https://montclair.zoom.us/j/644314818

Date Time Session Location
Tuesday, September 10 1:00 pm – 2pm  Interfolio Training  NURS 306
Thursday, September 12 11:00 am – 12:00 pm  Interfolio Training – (REVIEWERS ONLY)  NURS 306
Monday, September 16 2:00 pm – 3:00 pm  Interfolio Training  NURS 306
Wednesday, September 18 10:00 am – 11:00 am  Interfolio Training – (REVIEWERS ONLY)  NURS 306
Tuesday, September 24 1:00 pm – 2:00 pm  Interfolio Training – (REVIEWERS ONLY)  NURS 306

Online Help by Role:

We have provided you access to the following three online training courses from our vendor to provide you with additional information based upon your role. Please note that MSU’s process may slightly differ from what is being presented based upon University procedures.

Candidate Course

Committee Manager Course (Committee Chair/Department Chair/Director/Dean)

Committee Member Course

Curating your materials with the Interfolio Dosier

Dossier is now available for all faculty and librarian members across campus to access.

To access your account, go to the Interfolio link at: https://account.interfolio.com/login. If you have never accessed Interfolio, click on “Forgot your password?” to receive a link to establish your password.

If you have used Dossier previously with a personal e-mail address, this article shows how you can merge your two accounts.

For more information about how to use your Dossier account, Interfolio has a great online help center and their Scholar Services can help answer your technical questions by email, phone, Facebook, or Twitter.