WHAT YOU NEED TO KNOW FOR THIS YEAR’S SABBATICAL LEAVE PROCESS
Important: The updated sabbatical guidelines and criteria are posted on our Resources for Faculty page.
The deadline to submit the sabbatical application is January 31, 2024 by 4:30 pm.
To streamline the process, if you are eligible to apply for a sabbatical leave and decide to file an application, please email Mary Colon (colonm@montclair.edu) to request the template in Interfolio for your use.
Please note as in years past, we will be running information sessions for Interfolio users. You can see the schedule for these and access the sessions using the link below. Registration is not required.
Wednesday, January 3, 2024, 10AM
Monday, January 8, 2024, 11AM
Wednesday, January 17, 2024, 130PM
Wednesday, January 24, 2024, 130PM
Monday, January 29, 2024, 2PM
Access to these meeting is below:
ID: 82449412868
Sabbatical Leave – AY2024-25
January 31, 2024 | Candidate Application due in Interfolio on by 4:30 PM |
The remaining timeline will be posted and shared once finalized. |
WHAT YOU NEED TO KNOW FOR THIS YEAR’S PROMOTION PROCESS
Please refer to the Faculty Roles and Expectations document.
We have scheduled information sessions for promotion applicants and reviewers. Registration is not required. Sessions will be held via ZOOM at
https://www.google.com/url?q=https://montclair.zoom.us/j/82711161927
Wednesday, January 3rd at 1:30 PM
Tuesday, January 9th at 2:00 PM
Wednesday, January 17th at 10:00 AM
College/School Promotion and Special Contributions Promotions Procedures and
Growth Promotions for Librarians III, Librarian II and Librarian I
Please check the Personnel Actions – Faculty section of the Administrative Calendar for the timeline.
WHAT YOU NEED TO KNOW FOR THIS YEAR’S TENURE AND REAPPOINTMENT PROCESS
FACULTY AND LIBRARIAN PERSONNEL PROCEDURES
(AY2023 – 2024)
EXTERNAL LETTERS
As a part of a negotiated agreement, external letters are required for faculty seeking tenure or promotion starting Fall 2023. For librarians, external letters remain optional. Please refer to Ken Sumner’s email for details.
Procedures for External Review Letters in Faculty and Librarian Personnel Actions
Faculty and librarian personnel actions including tenure, tenure and promotion, and reappointment, will be completed using Interfolio, the Faculty Librarian Personnel Action System (FLPAS) selected for submission and review of application materials. The FLPS may be upgraded or replaced based on future operational needs of the University.
Submission requirements and supplemental materials for each personnel activity are outlined in the
Required and Optional Documents for Personnel Actions_07 27 23.
Timeline for Tenure, 5th, 4th and 3rd Year Reappointment – Administrative Calendar
Information sessions for tenure and reappointment applicants and reviewers are below. Registration is not required.
We will be running a series of information sessions to support your application and address any questions or concerns you have.
Tuesday, September 5, 2023, 2:00-3:00 PM
Wednesday, September 13, 2023, 10:00 AM-11:00 AM
Monday, September 18, 2023, 1:00 PM -2:00 PM
Tuesday, September 26, 2023, 1:00 PM -2:00 PM
Thursday, October 5, 2023, 10:00 AM -11:00 AM
Friday, October 13, 2023, 11:00 AM-12:00 PM
Tuesday, October 17, 2023, 2:00 PM-3:00 PM
Wednesday, October 25, 2023, 2:00 PM-3:00 PM
Monday, October 30, 2023, 10:00 AM-11:00 AM
https://montclair.zoom.us/j/82424029659?pwd=ekYxL1FNM29XWDFSdXdnVXBTYmN4Zz09
Password: 788613
Interfolio Login
Helpful Link:
Interfolio Login
Candidate Submission of Materials
Candidates initiate applications for reappointment, promotion, tenure, and sabbatical by uploading and submitting their materials though the FLPAS. For each application, the candidate must provide the required documents and may provide supplementary documents. See Required and Optional Documents for Personnel Actions for a listing of required and supplemental documents by application type. Supplementary documents for reappointment, promotion, and tenure provide an opportunity for candidates to provide the best evidence of their accomplishments in scholarship, teaching, and service, and the inclusion of such documents and the choice of such documents is entirely at the discretion of the candidate.
By example, supplementary documents might include copies of publications, material related to grants or fellowships, reviews of publications, impact factors of journals, download records, citations, syllabi and other documentation of teaching quality, documentation of service to the profession, external letters of recommendation from experts in the candidate’s field, and any material which the candidate believes will provide evidence of achievement and impact in the field. Supplemental documents for sabbatical may include a variety of things, such as cooperating agreements with other universities, foundations or institutes, book contracts, and grant proposals.
Once candidates submit their application, they may not augment or change their application or its supporting documentation. However, candidates may request a meeting or provide written responses to the recommendations at certain review levels as set forth below.
External letters are required for Tenure and Promotion applicants. They are optional for Librarians. Please see Ken Sumner’s email to all faculty and librarians for details which include Information Sessions for applicants and DPAC members to attend.
Committees
The Personnel Advisory Committee (PAC)
The Department (DPAC), School (SPAC), and Library (LPAC) Personnel Advisory Committees are elected by vote of all tenured and tenure-track faculty in the Department or School, and by the tenured and tenure-track librarians in the Library. All members of a PAC must be tenured, and a PAC requires a minimum of three members. Units that do not have three tenured members available to serve on the PAC may invite tenured members of cognate disciplines to serve on their PAC.
The University Sabbatical Committee
The Sabbatical Committee is composed of one elected tenured faculty member from each of the following units: CART, CEHS, CHSS, CSAM, SBUS, SON, plus one elected tenured librarian. The Sabbatical Committee selects a Chair from among its members.
No individual who is under review for a personnel action may serve on a committee that is reviewing that action.
Review Steps
Step 1 — Department/School/Library Personnel Advisory Committee
Once the candidate uploads all required documents and any supplementary documents, they submit their application through the FLPAS for review by members of the DPAC/SPAC/LPAC. DPAC/SPAC/LPAC members assess the application in accordance with the criteria appropriate to the personnel action, and the Chair of the PAC enters the Committee’s evaluation and recommendation in the FLPAS, notifying and sharing it with the candidate. Candidates may enter a written response into the FLPAS should they wish to provide one or they may request, and shall be granted, a meeting with the PAC. After receipt and review of a candidate’s response or a meeting with the candidate, the PAC may revise the PAC evaluation and recommendation. The PAC Chair will either notify the candidate that the recommendation has not been revised or that it has been revised and the revision has been entered into the FLPAS and shared with the candidate.
Step 2 — Department Chair or School Director (Does not apply to the School of Nursing or the Library)
The Department Chair or School Director reviews the application and provides an evaluation and recommendation in the FLPAS and shares it with the candidate. Candidates may enter a written response into the FLPAS should they wish to provide one or they may request, and shall be granted, a meeting with the Chair or the Director. After receipt and review of the candidate’s response or a meeting with the candidate, the Chair or Director may revise the evaluation and recommendation. The Chair or Director will either notify the candidate that the recommendation has not been revised or that it has been revised and the revision has been entered into the FLPAS and shared with the candidate.
Step 3 – Dean
The Dean reviews the application and provides an evaluation and recommendation in the FLPAS and shares it with the candidate. Candidates may enter a written response into the FLPAS should they wish to provide one or they may request, and shall be granted, a meeting with the Dean. After receipt and review of the candidate’s response or a meeting with the candidate, the Dean may revise the evaluation and recommendation. The Dean will either notify the candidate that the recommendation has not been revised or that it has been revised and the revision has been entered into the FLPAS and shared with the candidate.
Step 4 – Provost and Vice President for Academic Affairs
The Provost and Vice President for Academic Affairs reviews the application and provides an evaluation and recommendation in the FLPAS and shares it with the candidate. If the Provost’s recommendation differs from that of the Dean, candidates may enter a written response into FLPAS should they wish to provide one or they may request, and shall be granted, a meeting with the Provost. The Provost will either notify the candidate that the recommendation has not been revised or that it has been revised and the revision has been entered into the FLPAS and shared with the candidate.
Step 5 – President Review Step: The President reviews all applications and notifies each candidate of the President’s determination. The President recommends all approved applications to the Board of Trustees approval.
Please refer to the Faculty Roles and Expectations document for further details.
Interfolio Login
What Is Interfolio?
- http://montclair.libguides.com/canvas-library-integration
Canvas and Library Integration
This contains detailed instructions for how to create persistent links to eBooks, journal articles, streaming videos, etc. - http://montclair.libguides.com/citation
Journal Rankings & Citation Searching
This contains information about all of the tools the Sprague Library subscribes to that contain journal rankings (also known as impact factor), as well as the tracking citations of journal articles.