Using Interfolio for Faculty/Librarian Personnel Activity

(DRAFT – For Discussion)

WHAT YOU NEED TO KNOW FOR THIS YEAR’S PROMOTION PROCESS

The Promotion application process is now available in Interfolio for faculty and librarians.

We are conducting training to assist faculty and librarians to successfully submit their promotion applications the following days and times:
  • Friday, December 13th from 9:00 am to 10:00 am (NURS 306)
  • Tuesday, December 17th from 2:00 pm to 3:00 pm (NURS 398)
  • Thursday, December 19th from 9:00 am to 10:00 am (NURS 398)

Registration is not required.

Please use the following zoom link to access the information session remotely at https://montclair.zoom.us/j/750044176

Additional training dates will shared once they are confirmed.

College/School Promotion and Special Contributions Promotions Procedures

January 24, 2020 – Application deadline to DPAC

January 31, 2020 – Recommendation from DPAC to candidate

February 7, 2020 – Last day for response by candidate to DPAC

February 14, 2020 – Last day for DPAC response to candidate and DPAC forwards all promotion files to chairperson

February 21, 2020 – Recommendations from chairperson to candidate

March 2, 2020 – Last day for response by candidate to chairperson

March 9, 2020 – Last day for response by chairperson to candidate and Chairperson forwards all promotion files to Dean

March 24, 2020 – Dean forwards recommendation and evaluation to candidate

March 31, 2020 – Candidates written response to dean’s recommendation and evaluation sent to the VPAA and Dean forwards all promotion files to the VPAA

May 1, 2020 – Recommendation from VPAA to each candidate

May 8, 2020 – Last day candidates can request a meeting with VPAA

May 15, 2020 – VPAA’s final recommendation to candidates who requested a meeting; VPAA forwards all promotion files to the President

May 22, 2020 – Recommendation from the President to each candidate

May 27, 2020 – Recommendation from the President to the Board of Trustees

June 4, 2020 – Candidates notified of Board of Trustees’ action

 

Growth Promotions for Librarians III, Librarian II and Librarian I

January 24, 2020 – Candidate’s application to LPAC

January 31, 2020 – LPAC informs candidates, in writing, of recommendations

February 7, 2020 – Last day for response by candidate to LPAC

February 14, 2020 – Last day for LPAC response to candidate’ LPAC forwards its recommendations and all documents to Associate Dean for that division

February 21, 2020 – Associate Dean informs candidates, in writing, of recommendations

March 2, 2020 – Last day for response by candidate to Associate Dean

March 9, 2020 – Associate Dean forwards recommendations and documents to Dean of Library Services

March 24, 2020 – Dean informs candidates of recommendations

March 31, 2020 – Candidates written response to dean’s recommendation and evaluation sent to the VPAA; Dean forwards recommendations and documents to the VPAA

May 1, 2020 – Recommendation from VPAA to each candidate

May 8, 2020 – Last day candidates can request meeting with VPAA

May 15, 2020 – VPAA’s final recommendation to candidates who requested a meeting; VPAA forwards all promotion files to the President

May 22, 2020 – Recommendation from the President to each candidate

May 27, 2020 – Recommendation from the President to the Board of Trustees

June 4, 2020 – Notification to librarians of Board of Trustees’ action

WHAT YOU NEED TO KNOW FOR THIS YEAR’S TENURE AND REAPPOINTMENT PROCESSES

Interfolio is an initiative of the Office of the Provost to improve how we manage faculty and librarian personnel actions at Montclair State University. As a result of this initiative, faculty/librarians will be provided with an improved and transparent system for the the review and approval of the reappointment, and tenure actions while streamlining and documenting the processes required to support the faculty and librarian lifecycles.

A separate announcement will be emailed to faculty and librarians once the application has been approved and finalized for your use.

WHY ARE WE USING INTERFOLIO FOR TENURE AND REAPPOINTMENT?

Interfolio will simplify processes and enable more efficient and informed decision-making in faculty/librarian reappointment, and tenure.

The objectives of this initiative are to:

  • Promote consistency and transparency in faculty affairs processes
  • Leverage technology to make reappointment and tenure processes more efficient
  • Establish and maintain a single system of record for all academic personnel actions
  • Reduce the need for “shadow” systems in schools
  • Implement a strategic technology platform while retiring manual and paper-based processes

What Is Interfolio?

Interfolio is a faculty/librarian information system that provides a full suite of faculty/librarian-focused technology to support every stage of the faculty and librarian lifecycle.

Interfolio modules being implemented at Montclair State University include:

  • Reappointment, Tenure, and Promotions – supports the collection of review materials and approval workflows for reappointments, tenure, and promotion cases.
  • Dossier – provides an online platform for faculty/librarians to collect and curate scholarly materials, as well as for requesting and receiving confidential letters of recommendation.

More Information about Interfolio Products:

Montclair State University Reappointment & Tenure Processes

Please refer to the Faculty Roles and Expectations document for further details.

Helpful Links:
The following information has been provided to assist you in creating persistent links within Interfolio.

  • http://montclair.libguides.com/canvas-library-integration
    Canvas and Library Integration
    This contains detailed instructions for how to create persistent links to eBooks, journal articles, streaming videos, etc.
  • http://montclair.libguides.com/citation
    Journal Rankings & Citation Searching
    This contains information about all of the tools the Sprague Library subscribes to that contain journal rankings (also known as impact factor), as well as the tracking citations of journal articles.

The following Fall 2019 Processes will be submitted via Interfolio:

Training & Support

Online Help by Role:

We have provided you access to the following three online training courses from our vendor to provide you with additional information based upon your role. Please note that MSU’s process may slightly differ from what is being presented based upon University procedures.

Candidate Course

Committee Manager Course (Committee Chair/Department Chair/Director/Dean)

Committee Member Course

Curating your materials with the Interfolio Dosier

Dossier is now available for all faculty and librarian members across campus to access.

To access your account, go to the Interfolio link at: https://account.interfolio.com/login. If you have never accessed Interfolio, click on “Forgot your password?” to receive a link to establish your password.

If you have used Dossier previously with a personal e-mail address, this article shows how you can merge your two accounts.

For more information about how to use your Dossier account, Interfolio has a great online help center and their Scholar Services can help answer your technical questions by email, phone, Facebook, or Twitter.