Office of the Provost

Using Interfolio for Faculty/Librarian Personnel Activity

Single-Sign-On Implementation in Effect

The SSO was effective on January 3, 2020 for all users. Click on Interfolio Login

At the NEST window, enter your NetID and Password (same as MSU email/MSU Gmail) to access your Interfolio account. You must use your @montclair.edu address not your @mail.montclair.edu address.

Alternate Login Option
Some users may have an Interfolio account that was set up using @mail.montclair.edu instead of @montclair.edu, or may have a non-MSU Interfolio account which is preventing them from being able to log in to access the MSU case(s). These users should do the following:
1. Go to Interfolio.com and click on the “Sign In” tab (Be sure you are logged out of any Interfolio pages you are on.)
2. Type in your email address (ie., colonm@montclair.edu) but do not enter a password.
3. Click on the “Forgot Password” button
4. Follow the instructions to receive an email from Interfolio to rest your password to the one you are currently using for MSU email
5. Log back in and see if you can access the MSU page

WHAT YOU NEED TO KNOW FOR THIS YEAR’S PROMOTION PROCESS

Please refer to the Faculty Roles and Expectations document.

We have scheduled information sessions for Interfolio users.  Registration is not required.

https://montclair.zoom.us/j/92397115808?pwd=RjdYRUN1YmJiRlVja2wyVy9EQW84UT09

Sessions will be held as follows:

Wednesday, December 16th at 10:00 AM – For Applicants
Thursday, December 17th at 2:00 PM – For Applicants
Tuesday, December 22nd at 1:00 PM – For Applicants
Wednesday, January 6th at 1:00 PM – For Applicants
Thursday, January 14th at 11:00 AM – For Applicants
Tuesday, January 19th at 12:00 PM – For Applicants
Thursday, January 21st at 10:00 AM – For Reviewers

College/School Promotion and Special Contributions Promotions Procedures

January 22, 2021 – Application deadline to DPAC/SPAC

January 29, 2021 – Recommendation from DPAC/SPAC to candidate

February 24, 2021 – Recommendations from chairperson to candidate

April 6, 2021 – Dean forwards recommendation and evaluation to candidate

May 7, 2021 – Recommendation from VPAA to each candidate

May 26, 2021 – VPAA’s final recommendation to candidates who requested a meeting

June 8, 2021 – Recommendation from the President to each candidate

June 15, 2021 – Recommendation from the President to the Board of Trustees

June 23, 2021 – Candidates notified of Board of Trustees’ action

Growth Promotions for Librarians III and Librarian II

January 22, 2021 – Candidate’s application to LPAC

January 29, 2021 – LPAC informs candidates, in writing, of recommendations

February 24, 2021 – Associate Dean informs candidates, in writing, of recommendations

April 6, 2021 – Dean informs candidates of recommendations

May 7, 2021 – Recommendation from VPAA to each candidate

May 26, 2021 – VPAA’s final recommendation to candidates who requested a meeting

June 8, 2021 – Recommendation from the President to each candidate

June 15, 2021 – Recommendation from the President to the Board of Trustees

June 23, 2021 – Notification to librarians of Board of Trustees’ action

Helpful Link:

Interfolio-Reviewers-Instructions-October-2020

WHAT YOU NEED TO KNOW FOR THIS YEAR’S SABBATICAL LEAVE PROCESS

The anticipated due date for applications will be in early November.  As soon as the Sabbatical Leave calendar is finalized we will share it via email and online in the Administrative Calendar.

Important: The sabbatical guidelines and criteria are posted on our Resources for Faculty page.

To streamline the process, if you are eligible to apply for a sabbatical leave and decide to file an application, please let Mary Colon know (colonm@montclair.edu).  She will open a template in Interfolio for you.  Be aware you will only be able to access the template if you request it from Mary. 

Please note as in years past, we will be running information sessions for Interfolio users.  You can see the schedule for these and access the sessions using the link below. Registration is not required.

https://montclair.zoom.us/j/92397115808?pwd=RjdYRUN1YmJiRlVja2wyVy9EQW84UT09

Sessions will be held as follows:

Wednesday, November 4th at 1:00 pm – For Reviewers
Friday, November 6th at 10:00 am – For Applicants
Tuesday, November 10th at 3:00 pm – For Applicants
Thursday, November 12th at 11:00 am – For Reviewers

WHAT YOU NEED TO KNOW FOR THIS YEAR’S TENURE AND REAPPOINTMENT PROCESSES

Interfolio is an initiative of the Office of the Provost to improve how we manage faculty and librarian personnel actions at Montclair State University. As a result of this initiative, faculty/librarians will be provided with an improved and transparent system for the the review and approval of the reappointment, and tenure actions while streamlining and documenting the processes required to support the faculty and librarian lifecycles.

Pandemic 2020 Statement for Interfolio Application.
Refer to Provost Gingerich’s April 15, 2020 email message:
Message to Probationary Faculty from Provost Willard Gingerich

WHY ARE WE USING INTERFOLIO FOR TENURE AND REAPPOINTMENT?

Interfolio will simplify processes and enable more efficient and informed decision-making in faculty/librarian reappointment, and tenure.

The objectives of this initiative are to:

  • Promote consistency and transparency in faculty affairs processes
  • Leverage technology to make reappointment and tenure processes more efficient
  • Establish and maintain a single system of record for all academic personnel actions
  • Reduce the need for “shadow” systems in schools
  • Implement a strategic technology platform while retiring manual and paper-based processes

What Is Interfolio?

Interfolio is a faculty/librarian information system that provides a full suite of faculty/librarian-focused technology to support every stage of the faculty and librarian lifecycle.

Interfolio modules being implemented at Montclair State University include:

  • Reappointment, Tenure, and Promotions – supports the collection of review materials and approval workflows for reappointments, tenure, and promotion cases.
  • Dossier – provides an online platform for faculty/librarians to collect and curate scholarly materials, as well as for requesting and receiving confidential letters of recommendation.

More Information about Interfolio Products:

Montclair State University Reappointment & Tenure Processes

Please refer to the Faculty Roles and Expectations document for further details.

Helpful Links:

Interfolio-Reviewers-Instructions-October-2020

The following information has been provided to assist you in creating persistent links within Interfolio.

  • http://montclair.libguides.com/canvas-library-integration
    Canvas and Library Integration
    This contains detailed instructions for how to create persistent links to eBooks, journal articles, streaming videos, etc.
  • http://montclair.libguides.com/citation
    Journal Rankings & Citation Searching
    This contains information about all of the tools the Sprague Library subscribes to that contain journal rankings (also known as impact factor), as well as the tracking citations of journal articles.

The following Fall 2020 Processes will be submitted via Interfolio:

Support

Curating your materials with the Interfolio Dosier

Dossier is now available for all faculty and librarian members across campus to access.

To access your account, go to the Single Sign On at: Interfolio Login. If you have never accessed Interfolio, click on “Forgot your password?” to receive a link to establish your password.

If you have used Dossier previously with a personal e-mail address, this article shows how you can merge your two accounts.

For more information about how to use your Dossier account, Interfolio has a great online help center and their Scholar Services can help answer your technical questions by email, phone, Facebook, or Twitter.