Office of the Provost
Aerial photo of outside of the Graduate School building on campus, home to the Office of the Provost.

Administrative Calendar

The Administrative Calendar is published annually and contains the governing dates for administrative actions, personnel decisions, and other matters of importance to faculty, librarians, professional and managerial staff. Additionally, it includes the monthly College/School and department meetings dates, as well as the meeting dates for various campus groups including the University Senate, Graduate Council and Local AFT.

Dates are subject to change whenever it is deemed necessary.

University Leadership

Administration

Susan A. Cole, Ph.D.
President
Willard P. Gingerich, Ph.D.
Provost and Vice President for Academic Affairs
Joseph A. Brennan, Ph.D.
Vice President for Communications and Marketing
Shawn M. Connolly, M.S.
Vice President for University Facilities
Colleen Coppla, M.A.
Vice President for Development
Candace Fleming, M.B.A.
Vice President for Information Technology
Mark J. Fleming, J.D.
University Counsel
David Josephson, M.A.
Director, Budget and Planning
Jon Rosenhein, M.B.A.
Vice President for Finance and Treasurer
Karen L. Pennington, Ph.D.
Vice President for Student Development and Campus Life
David Vernon, M.B.A.
Vice President for Human Resources

Deans

Lora Billings, Ph.D.
Dean, College of Science and Mathematics
A. Gregory Cant, Ph.D.
Dean, Feliciano School of Business
Margaree Coleman-Carter, M.A.
Dean of Students
Daniel Gurskis, M.F.A.
Dean, College of the Arts
Scott Herness, Ph.D.
Vice Provost for Research and Dean, The Graduate School
David Hood, Ed.D.
Associate Provost for Undergraduate Education and Dean, University College
Judith Lin Hunt, D.L.S.
Dean, Library Services
Peter Kingstone, Ph.D.
Dean, College of Humanities and Social Sciences
Tamara Lucas, Ph.D.
Dean, College of Education and Human Services
Janice Smolowitz, Ed.D., D.N.P.
Dean, School of Nursing
Academic Affairs Timetable

Advertising Schedule

July 2019
Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall ’20.
Starting September 1, 2019
Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty and adjuncts/visiting specialists vacancies, Fall ’20.

Career Development Program

Pending New Agreement

Curriculum Action Dates, 2018-19

  1. New programs and program alterations become effective in the Fall semester only.
    1. New programs approved in the course of the academic year (September 1 through June 30) become effective at the beginning of the subsequent academic year. New concentrations within an existing major or minor follow the schedule for program alterations (see B., below).
    2. Program alterations must be approved by the Provost and Vice President for Academic Affairs (Provost/VPAA) in early January to become effective at the beginning of the subsequent academic year.  This means program alterations must be approved through all committee levels by November 30 of the academic year prior to which they become effective.
  2. New courses and course alterations may become effective for the Summer/Fall or Winter/Spring semesters. All new courses and course alterations must be circulated throughout the University academic community for a one-month review period prior to approval by the Provost/VPAA. All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of the Provost for circulation.  The lists are circulated by the Office of the Provost, via the Course Submissions/Course Actions Database found on the Provost’s website under “Forms” at the beginning of each month. ( Course Approval Effective Schedule )

Department PAC

March 1, 2020
Election of Department PAC for 2020-21 due.

Department Assessment Committees

September 7, 2018
VPAA notifies deans of tenured faculty to be assessed.
September 21, 2018
Deans notify department chairpersons of faculty to be assessed.
November 30, 2018
Election of departmental assessment committees.
February 8, 2019
Self-assessment statements submitted to departmental assessment committees, with a copy to the department chairperson, and the College/School dean.
February 22, 2019
Final report of departmental assessment committees submitted to VPAA, with a copy to the Dean and the assessed faculty member.
March 1, 2019
Deadline for submission to VPAA of written response to the departmental assessment committees’ report by assessed faculty members, if desired.

University Distinguished Scholar Program
(Contingent on availability of budget funds)

December 7, 2018
University Distinguished Scholar Program announcement to full-time faculty
February 8, 2019
Final Date of submission of UDS applications via Cayuse for review by College/School Deans and College/School Research Committees
March 20, 2019
Final date for transmission of UDS applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to the University Research Committee
May 10, 2019
Last day the University Research Committee sends UDS recommendations to the VPAA.

VPAA will notify the UDS applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

Distinguished Teacher Program

University Distinguished Teacher process is under review.

Doctoral Faculty Application Timeline

April 1, 2019
Doctoral Faculty Applications due to the Doctoral Program Directors.  DPDs share a copy of application with the doctoral faculty in the department
April 8, 2019
Doctoral faculty within the program will provide feedback to the DPD on each of the doctoral applicants.  DPD also reviews applications.
April 15, 2019
DPD provides written recommendations to doctoral faculty candidates.
April 22, 2019
Candidates may send a written response to their DPD regarding their review.  DPDs forward all applications to College/School Dean and Dean of the Graduate School.
April 29, 2019
Dean and Graduate Dean forward their written evaluation and recommendation to candidate and DPD.
May 6, 2019
Candidates may send written response to deans.  Deans forward applications to Provost.
May 13, 2019
Provost notifies each candidate, DPD, Dean, Graduate Dean of his decision regarding appointment to the doctoral faculty.
May 20, 2019
Candidate may make a written appeal/request for reconsideration to the Provost.
May 28, 2019
Provost shall notify the candidate whether or not the appeal has been granted

Election of Department Chairperson

October 5, 2018
VPAA notifies deans of departments needing elections for department chairperson.
November 2, 2018
Dean notifies departments regarding need for election of department chairperson.
April 5, 2019
Election of department chairpersons completed and results reported to deans.
May 10, 2019
Action by president on department recommendations for department chairpersons.
July 1, 2019
New department chairpersons assume office.

Faculty Scholarship Program:
Application Approval Process

Approval of FSP  (FSP Timeline for Faculty in the 2014-2019 Cycle)

February 1, 2019
Applicant submits detailed Summary Report and New FSP proposal to department chairperson.
February 8, 2019
Department chairperson’s recommendation to applicant.
February 15, 2019
Applicant’s request to chair for meeting if proposal not accepted as submitted.
February 22, 2019
Revised proposal to chairperson.
March 1, 2019
Chairperson’s recommendation to dean.
March 18, 2019
Dean’s recommendation to applicant.
March 29, 2019
Applicant’s request to dean for meeting if proposal not accepted as submitted.
April 12, 2019
Revised proposal to dean.
April 19, 2019
Dean informs candidate of final decision.
May 1, 2019
Applicant’s appeal to the provost
May 15, 2019
Provost’s response to applicant.

FSP Interim Report Deadline (for Faculty in the 2016 – 2021 Cycle)

February 7, 2019 
Deadline for faculty awarded an FSP in AY2016-2017 to submit the Interim Report to the Dean

First Year Faculty Submissions

February 1, 2019
Applicant submits proposal to department chairperson.
February 8, 2019
Department chairperson’s recommendation to applicant.
February 15, 2019
Applicant’s request to chair for meeting if proposal not accepted as submitted.
February 22, 2019
Revised proposal to chairperson.
March 1, 2019
Chairperson’s recommendation to dean.
March 18, 2019
Dean’s recommendation to applicant.
March 29, 2019
Applicant’s request to dean for meeting if proposal not accepted as submitted.
April 12, 2019
Revised proposal to dean.
April 19, 2019
Dean informs candidate of final decision.
May 1, 2019
Applicant’s appeal to the provost
May 15, 2019
Provost’s response to applicant.

Six-Year External Review Committees (SERC)

Fall 2019
Provost’s Office distributes overview material to Deans, Chairs, and Secretaries. Distributed materials include:
1. Six-Year External Review Committee Program Overview
2. Charge to the Six-Year External Review Committee
3. Departmental Self-Study Preparation Guide
4. AY 2019-2020 SERC Expense Procedures
5. SERC Timeline
6. Sample Agenda
Fall 2019
Chair and department members initiate work on Self-Study.
September 20, 2019
Chair submits committee member nominations to Dean
October 2, 2019
Dean submits names (at least 4-6 recommendations) to Associate Provost for Academic Programs and Assessment for review by the Provost (after Chair confirms member’s interest and availability by phone).
October 16, 2019
Provost approves committee members and informs Deans in writing of team selected.
October 23, 2019
Dean or designee verbally notifies Six-Year External Review Committee members of selection and indicates formal letter of invitation to follow from Provost.
November 6, 2019
Chair makes contact with committee members, begins organizing travel arrangements for visit, creates the MSU site visit agenda, and continues work on Self-Study. Note: The committee’s FINAL on-campus meeting should be with the Provost. Please contact the Program Associate for Curriculum, Assessment and Accreditation at extension 4383 to ensure the Provost’s availability before confirming any dates with the committee.
November 13, 2019
Upon confirmation of visitation dates, Provost sends letter to team members thanking them for their willingness to serve. The following materials are included in the mailing to team members:
1. Charge to the Six-Year External Review Committee
2. Departmental Self-Study Preparation Guide
3. Departmental Mission Statement/Statement of Goals and Objectives (provided to Provost’s Office by Chair or Department)
No later than 4 weeks prior to visit
Chair sends self-study material to External Six-Year Review Committee members (with copies to Associate Provost for Academic Programs and Assessment, Graduate School Dean, and Library Dean).
February, March, and April 2020
Six-Year External Review Committee visits campus (no later than April 30th).
30 Days after visit/ No later than May 31, 2020
Six-Year External Review Committee’s Report due to Dean and Department Chair (with copy to Associate Provost for Academic Programs and Assessment).
June 18, 2020
Departmental response to the Report due to Dean (with copy to Associate Provost for Academic Programs and Assessment).
July 16, 2020
Dean and Department responses to Six-Year External Review Committee’s Team Report reports due to Associate Provost for Academic Programs and Assessment
Month of October 2020
Provost meets with Dean and Chair to discuss plans for Department improvement.

Instructional/Clinical Specialist: Notification of Subsequent Appointment 

May 31, 2019
Last day to notify Instructional/Clinical Specialist of any subsequent appointment. 

Mid-Term Evaluation of Department Chairperson

October 5, 2018
VPAA notifies deans of departments needing  mid-term evaluation of department chairperson.
November 2, 2018
Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
January 18, 2019
Department DPAC recommendation to Dean
February 1, 2019
Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
March 1, 2019
Action by president on mid-term evaluation of department chairperson.

Recruitment of Full-Time Faculty (Fall 2019) TENTATIVE

April-July 2018
Recruitment authorization requests for full-time faculty submitted by department to dean.
May-July 2018 
Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
July 2018
VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
July and August 2018
Review of Position Announcements by VPAA and requests for changes by VPAA
August 8, 2018
Ad copy forwarded by VPAA to deans and chairs for final review
August 23, 2018
Final Ad forwarded by VPAA to ad agency for publishing. VPAA – Final approval of the Recruitment process.
March 1, 2019
All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2019 Board of Trustees meeting.

Separately Budgeted Research (SBR)
(Contingent on availability of budget funds)

December 7, 2018
Separately Budgeted Research announcement to all faculty
February 8, 2019
Final date for submission of SBR applications via Cayuse for review by College/School Deans and College/School Research Committees
March 20, 2019
Final date for transmission of SBR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
May 10, 2019
Last day the University Research Committee sends SBR recommendations to the VPAA

VPAA will notify the SBR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

Student Faculty Scholarship (SFS)
(Contingent on availability of budget funds)

December 7, 2018
Student Faculty Scholarship announcement to all faculty
February 8, 2019
Final date for submission of SFS applications via Cayuse for review by College/School Deans and College/School Research Committees
March 20, 2019 
Final date for transmission of SFS applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
May 10, 2019
Last day the University Research Committee sends SFS recommendations to the VPAA

VPAA will notify SFS applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

Summer Grant Proposal Development (SGPD)
(Contingent on availability of budget funds)

December 7, 2018
Summer Grant Proposal Development announcement to all faculty
February 8, 2019
Final date for submission of SGPD applications via Cayuse for review by College/School Deans and College/School Research Committees
March 20, 2019
Final date for transmission of SGPD applications by the College/School Dean to the Office of Research and Sponsored Programs for distribution to the University Research Committee
May 10, 2019
Last day the University Research Committee sends SGPD recommendations to the VPAA

VPAA notifies applicants of administrative action on SGPD projects within 10 days after the amount of the appropriation for this purpose is known by the University.

University Undergraduate Curriculum Committee Meetings Dates

  • October 4, 2019
  • November 1, 2019**
  • December 6, 2019
  • February 7, 2020
  • March 6, 2020
  • April 3, 2020
  • May 1, 2020

**Program alterations seeking a Fall 2020 effective date MUST be approved at this meeting. Those not approved at this meeting will be effective Fall 2021.

Technical Subcommittee of the University Undergraduate Curriculum Committee

  • September 20, 2019
  • October 18, 2019
  • November 15, 2019
  • January 14, 2020
  • February 21, 2020
  • March 20, 2020
  • April 17, 2020

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.

Annual Report
May 1, 2020
Announce request for FY20 annual report submission
May 1-15, 2020
Divisional meetings for discussions with unit directors regarding FY20 annual reports
May 15-29, 2020
Individual meetings between vice presidents and unit directors to discuss FY20 annual report progress
June 11, 2020
Unit directors submit final FY20 annual report information to vice presidents
July 9, 2020
Vice presidents submit final division FY20 annual reports (including financial reports from SVPA and VPUA) to the president
July 30, 2020
President distributes draft of University FY20 annual report to Executive Council for comments
August 17, 2020
Final draft of University FY20 annual report (including final FY19 financial information to VPUA)
January 15, 2021
FY20 annual report published
Budget Development
November 2019
University’s FY2021 budget request submitted to State Treasury-OMB
February 2020
Executive Council reviews Internal Budget Call memo
March 2020
Budget Office distributes Internal Budget Call memo to Vice Presidents and Deans
March 2020
Governor’s FY2021 budget message
April 2020
Vice presidents forward recommended budget requests to Budget Office
April -May 2020
Budget Office reviews divisional budget requests
May – June 2020
President and Budget Office hold budget hearings with Vice Presidents and Deans
June – July 2020
President makes preliminary budget allocations
July 1, 2020
FY2021 begins
July 2020
FY2021 operating budget adjustments are made based on final State Appropriation
July 2020
Final FY2021 budget is presented to Board of Trustees for approval

*Dates are approximate and subject to change by the Budget Office.

Finance and Treasurer

Dates FOR FY2020 will be shared as soon as they are finalized.

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.

Office of the Registrar

For AY 2018-2019 (Dates Subject to Change)
Week of June 18, 2018
Estimated bills will be available
Middle to End of July 2018
Fall 2018 student bills available for viewing on Self-Service Banner through NEST
July 30, 2018
Fall 2018 student bills available for viewing on Self-Service Banner through NEST
August 13, 2018
Payment for Fall ’18 due in the Office of Student Accounts in Red Hawk Central
September 5, 2018
First day of Fall 2018 classes
September 5-12, 2018
Final Add/Drop Period for Fall 2018 courses
September 12, 2018
Drop deadline for 100% refund/adjustment. Final day for students to drop a Fall 2018 semester course(s) resulting in 100% refund/adjustment of tuition. Courses dropped at 100% may be processed either through NEST or by submitting written notice to the Office of the Registrar. (see: Add, Drop and Withdrawal).
October 1, 2018
Last day to submit application for January 2019 graduation (Fall and Winter candidates)
Distribution of information and data for preparation of Summer ’19 schedule to deans and chairpersons [Tentative Date]
Withdrawal deadline 50% refund/adjustment. Final day for students to withdraw from a Fall 2018 semester course(s) resulting in a grade of WD and a 50% refund/adjustment of tuition. Withdrawals may be processed either through NEST or by submitting written notice to the Office of the Registrar. No refund/adjustment issued after this date.
October 15, 2018
Registration for Winter 2019 begins
October 25, 2018
Deans or Chairs submit Summer ’19 proposed schedule to the dean
October 29, 2018
Spring 2019 schedule of courses offerings available
November 1, 2018
Fall 2018 Student Bills – Late fee applied [Tentative Date]
November 7, 2018
Withdrawal deadline no refund/adjustment. Final day for students to withdraw from a Fall 2018 semester course(s) resulting in a grade of WD and no refund/adjustment of tuition. No course withdrawal permitted after this date.
November 12, 2018
Registration for Spring 2019 begins
November 19, 2018
Winter 2019 student bills available for viewing on Self-Service Banner through NEST
November 20, 2018
Spring 2019 student bills available for viewing on Self-Service Banner through NEST
December 1, 2018
Distribution of information and data for preparation of Fall ’19 schedule to deans and chairpersons
December 10, 2018
Payment for Winter 2019 due in the Office of Student Accounts in Red Hawk Central
December 14-26, 2018
Fall 2018 grades recorded on Self-Service Banner through NEST (all grades must be recorded by December 26, 2018)
December 17, 2018
Winter 2019 Student Bills – Late fee applied
December 21
Final date for application for graduation in May 2019
January 3, 2019
Fall 2018 grades available through Self-Service Banner through NEST
January 7, 2019
Payment for Spring 2019 due in the Office of Student Accounts in Red Hawk Central
January 14, 2019
Spring 2019 Student Bills – Late fee applied [Tentative Date]
January 22, 2019
First day of classes for spring 2019 term
January 25, 2019
Submission of Fall ’19 schedule to Office of the Registrar by deans and chairpersons
February 15, 2019
Final date for removal of Incomplete grades from Fall 2018 and Winter 2019
March 11, 2019
Registration for Summer 2019 (beginning at 9:00 a.m. for Seniors and Graduate Students)
March 12, 2019
Registration for Summer ’19 (beginning at 9:00 a.m. for Juniors, Non-Degree Graduate Students, and Visiting Students)
March 13, 2019
Registration for Summer 2019 (beginning at 9:00 a.m. for Sophomores)
March 14, 2019
Registration for Summer 2019 (beginning at 9:00 a.m. for Freshmen)
March 15, 2019
Registration for Summer 2019 (beginning at 9:00 a.m. for Senior Citizen Tuition Waiver, NJ State Department of Labor Training Program, all other students)
March 29, 2019
Fall ’19 schedule of course offerings available
April 15, 2019
Registration for Fall 2019 begins [Tentative Date]
Summer 2019 student bills available for viewing on Self-Service Banner through NEST [Tentative Date]
April 29, 2019
Distribution of information and data for preparation of Spring 2020 schedule to deans and chairpersons
May 6-15, 2019
Spring 2019 grades recorded on Self-Service Banner through NEST (all grades must be recorded by 9:00 a.m. on May 20, 2019)
May 13, 2019
Payment for Summer 2019 due in the Office of Student Accounts in Red Hawk Central [Tentative Date]
May 21, 2019
Spring 2019 grades available through Self-Service Banner through NEST
June 1, 2019
Final date for application for graduation in August 2019
June 30, 2019
Final date for removal of Incomplete grades from Spring 2019
July 1, 2019
Submission of Spring 2020 schedule to Office of the Registrar by deans and chairpersons
December 1, 2019
Final date for application for degree conferment or certification in January 2020

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.

Personnel Actions - Faculty

Range Adjustment Program- AY2019-20

Range adjustment applications may be filed and processed at any point in the academic year that the candidate believes he/she has met one of the criteria. Applications received within 90 calendar days of the end of the spring semester will not be processed until the succeeding academic year.

  1. Candidate’s application to Department Chair and Chair of DFRAC
  2. DFRAC’s written evaluation and recommendation forwarded to each candidate (within five working days)
  3. Written appeal by the candidate to DFRAC, if necessary (within five working days)
  4. Written response by DFRAC to candidate (within five working days)
  5. DFRAC forwards each candidate’s file to the Department Chair
  6. Department Chairperson’s written evaluation and recommendation forwarded to each candidate (within five working days)
  7. Written appeal by the candidate to the Department Chairperson, if necessary (within five working days)
  8. Written response by the Department Chairperson to the candidate (within five working days)
  9. Department Chairperson forwards each candidate file to the Dean
  10. Dean’s written evaluation and recommendation forwarded to each candidate (within five working days)
  11. Written appeal by the candidate to the Dean, if necessary (within five working days)
  12. Written response by the Dean to the candidate (within five working days)
  13. Dean forwards each candidate’s file to the VPAA
  14. VPAA’s written recommendation forwarded to each candidate (within 15 working days)
  15. VPAA forwards each candidate’s file to the President
  16. President informs each candidate of her recommendation (within 10 working days)

Tenure

September 20, 2019
Candidate’s application to PAC
September 27, 2019
Department PAC recommendations to candidates
October 7, 2019
Department PAC recommendations to chairpersons
October 16, 2019
Department chairperson’s recommendations to candidates
October 22, 2019
Department recommendations from departments to deans
November 6, 2019
Dean’s recommendations to candidates
November 13, 2019
Last day candidates can request meeting with Dean
Dean’s recommendations to VPAA
November 22, 2019
VPAA sends recommendation to all candidates, and forwards all positive recommendations to President
November 27, 2019
Last day candidates can meet with VPAA; final VPAA recommendations to President
December 3, 2019
Recommendations from president to Board of Trustees and notification to faculty
December 16, 2019
Notification to faculty of Board of Trustees’ action
January 7, 2020
Acceptance of tenure to president or designee

Reappointment Nominations – 3rd, 4th and 5th Year Faculty not up for Tenure

September 20, 2019
Candidate’s application to PAC
September 27, 2019
Department PAC recommendations to candidates
October 7, 2019
Department PAC recommendations to chairpersons
October 16, 2019
Department chairperson’s recommendations to candidates
October226, 2019
Department recommendations from departments to deans
November 6, 2019
Dean’s recommendations to candidates
November 13 2019
Last day candidates can request meeting with Dean
Dean’s recommendations to VPAA
November 22, 2019
VPAA sends recommendation to all candidates, and forwards all positive recommendations to President
November 27, 2019
Last day candidates can meet with VPAA; final VPAA recommendations to President
December 3, 2019
Recommendations from President to Board of Trustees and notification to faculty
December 16, 2019
Notification to faculty of Board of Trustees’ action
January 7, 2010
Acceptance of reappointment to president or designee

Reappointment Non-Tenure – 2nd Year Faculty

October 8, 2019
Candidate’s application to PAC
October 22, 2019
Department PAC recommendations to candidates
October 28, 2019
Department PAC recommendations to chairpersons
November 8, 2019
Department chairperson’s recommendations to candidates
November 18, 2019
Recommendations from department chairpersons to deans
December 3, 2019
Dean’s recommendations to candidates
December 10, 2019
Last day for candidates to request meeting with Dean. Dean’s recommendations to VPAA
December 23, 2019
VPAA sends recommendation to all candidates, and forwards all positive recommendations to President
January 10, 2020
Last day candidates can meet with VPAA
Final VPAA recommendations to President
January 17, 2020
Recommendations from President to Board of Trustees and notification to faculty
February 10, 2020
Notification of Board of Trustees’ action
February 24, 2020
Acceptance of reappointment to president or designee

Non-Tenure – 1st Year Faculty

February 2020
Department Chairs and PAC Chairs will arrange for a conversation with each of their first-year, tenure-track faculty member(s) to be completed no later than the end of February 2020. The goals are to:
  1. Assess the new faculty member’s progress and performance in his or her first year* and,
  2. Offer guidance and mentoring in anticipation of the new faculty member’s application for reappointment in the fall 2020 semester

* or his or her first semester for mid-year (January) hires

Growth Promotions for Librarians III, Librarian II and Librarian I

January 3, 2020
Candidate’s application to PAC
January 10, 2020
PAC informs candidates, in writing, of recommendations
January 21, 2020
PAC forwards its recommendations and all documents to Associate Dean for that division
January 31, 2020
Associate Dean informs candidates, in writing, of recommendations
February 12, 2020
Associate Dean forwards recommendations and documents to Dean of Library Services
February 21, 2020
Dean informs candidates of recommendations
March 2, 2020
Dean forwards recommendations and documents to VPAA
March 18, 2020
VPAA forwards recommendations to president and candidates notified of recommendations
March 23, 2020
President forwards recommendations to Board of Trustees; candidates informed of recommendations
April 16, 2020
Notification to librarians of Board of Trustees’ action

College/School Promotion and Special Contributions Promotions Procedures

January 24, 2020
Application deadline to DPAC
January 31, 2020
Recommendation from DPAC to candidate
February 7, 2020
Last day for response by candidate to DPAC
February 14, 2020
Last day for DPAC response to candidate
DPAC forwards all promotion files to chairperson
February 21, 2020
Recommendations from chairperson to candidate
March 2, 2020
Last day for response by candidate to chairperson
March 9, 2020
Last day for response by chairperson to candidate
Chairperson forwards all promotion files to Dean
March 24, 2020
Dean forwards recommendation and evaluation to candidate
March 31, 2020
Candidates written response to dean’s recommendation and evaluation sent to the VPAA
Dean forwards all promotion files to the VPAA
May 1, 2020
Recommendation from VPAA to each candidate
May 8, 2020
Last day candidates can request meeting with VPAA
May 15, 2020
VPAA’s final recommendation to candidates who requested a meeting; VPAA forwards all promotion files to the President
May 22, 2020
Recommendation from the President to each candidate
May 27, 2020
Recommendation from the President to the Board of Trustees
June 4, 2020
Candidates notified of Board of Trustees’ action

Sabbatical Leave – AY2020-21

November 1, 2019
Final date for application to departments
November 14, 2019
Recommendations from departments to deans and notification to applicants
December 2, 2019
Recommendations to VPAA for the Sabbatical Committee from deans and notification to applicants
December 20, 2019
Recommendations by the Sabbatical Committee to VPAA and notification to candidates
January 17, 2020
Recommendations by VPAA to president and notification to candidates
January 27, 2020
Recommendations of President to Board of Trustees and notification to candidates
February 10, 2020
Candidates notified of Board of Trustees’ action

Librarian Range Adjustment Program- AY2018-19

May 1, 2019
Candidate’s application to LPAC
May 8, 2019
LPAC written evaluation and recommendation forwarded to each candidate
May 15, 2019
Written appeal by the candidate to LPAC, if necessary; LPAC forwards each candidate’s file to the Dean
May 22, 2019
Dean’s written evaluation and recommendation forwarded to each candidate
June 5, 2019
Written appeal by the candidate to the Dean, if necessary; Dean forwards each candidate’s file to the Provost
June 13, 2019
Provost recommendation forwarded to each candidate and forwards each candidate’s file to the President
June 27, 2019
President forwards recommendation to each candidate

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.

Personnel Actions - Managerial/Professional Staff

The following pages on the Human Resources website outline the steps and schedules for evaluation and reappointment of Managerial and Professional Staff.

Managers – Evaluation and Reappointment

AFT Professional Staff – Evaluation and Reappointment

AFT Professional Staff – Performance-Based Promotion

Residence Halls

Opening and Closing Dates 2019 – 2020*

Fall Semester

August 30-September 1
Residence Halls Open for all students. Please check your email for your specific move-in date.
December 20
Residence Halls Close at 11 a.m.
December 20, 2019-January 19, 2020
Winter Break

Spring Semester

January 19
Residence Halls Open 1 p.m.
March 9-15
Spring Recess (Buildings remain open)
May 13
Residence Halls Close at 11 a.m.(Except The Village for those students remaining for summer housing)

*Dates are subject to change

Schedule of Meetings

Meetings may begin on Wednesdays at 2:30 p.m. College/School meetings will begin at 4:00 p.m. Actual dates, times and locations for all meetings will be announced by the appropriate office.
September 3, 2019
Opening Day
Graduate Program Coordinators (9:30 a.m. – 10:30 a.m.)
Divisional Meetings (9:30 a.m. – 10:30 a.m. where previously announced)
President’s Address to the University Community (11:00 a.m.)
Montclair State University Community Picnic (12:00 p.m.)
College/School Meetings (1:30 p.m. – 2:30 p.m.)
Department Faculty Meetings ( 2:45 p.m. – 3:45 p.m.)
University Senate Meeting (4:00 p.m. – 5:00 p.m.)
September 11, 2019
Graduate Council and Local 1904 AFT Meetings
September 11, 2019
Board of Trustees Meeting
September 25, 2019
University Senate Meeting
October 2, 2019
Department and College/School Meetings
October 16, 2019
Graduate Council and Local 1904 AFT Meetings
October 23, 2019
University Senate Meeting
October 23, 2019
Board of Trustees Meeting
November 6, 2019
Department and College/School Meetings
November 13, 2019
Graduate Council and Local 1904 AFT Meetings
November 20, 2019
University Senate Meeting
December 4, 2019
Department and College/School Meetings
December 11, 2019
Graduate Council and Local 1904 AFT Meetings
December 13, 2019
Board of Trustees Meeting
December 18, 2019
University Senate Meeting
January 22, 2020
Graduate Council and Local 1904 AFT Meetings
January 29, 2020
University Senate Meeting
February 5, 2020
Department and College/School Meetings
February 7, 2020
Board of Trustees Meeting
February 12, 2020
Graduate Council and Local 1904 AFT Meetings
February 26, 2020
University Senate Meeting
March 4, 2020
Department and College/School Meetings
March 18, 2020
Graduate Council and Local 1904 AFT Meetings
March 25, 2020
University Senate Meeting
April 1, 2020
Department and College/School Meetings
April 15, 2020
Graduate Council and Local 1904 AFT Meetings

April 22, 2020

President’s Address to the University Community (3:00 p.m.)

April 29, 2020
University Senate Meeting
May 6, 2020
Graduate Council and Local 1904 AFT Meeting
May 13, 2020
University Senate Meeting
June 3, 2020
Board of Trustees Meeting
July 15, 2020
Board of Trustees Meeting
Summer and Winter Sessions

For important Summer Session 2019 dates, please view the Summer Student Adjustment/Withdrawal Calendar on Red Hawk Central.

Dates for Winter Session 2020 will be shared once they are finalized.