Office of the Provost
aerial photo of the Graduate School building

Administrative Calendar

The Administrative Calendar is published annually and contains the governing dates for administrative actions, personnel decisions, and other matters of importance to faculty, librarians, professional and managerial staff. Additionally, it includes the monthly College/School and department meetings dates, as well as the meeting dates for various campus groups including the University Senate, Graduate Council and Local AFT.

Dates are subject to change whenever it is deemed necessary.

University Leadership

Administration

Susan A. Cole, Ph.D.
President
Willard P. Gingerich, Ph.D.
Provost and Vice President for Academic Affairs
Joseph A. Brennan, Ph.D.
Vice President for Communications and Marketing
Shawn M. Connolly, M.S.
Vice President for University Facilities
Wendy Lin Cook, Ph.D.
Vice President for Enrollment Management
Colleen Coppla, M.A.
Vice President for Development
Candace Fleming, M.B.A.
Vice President for Information Technology
Mark J. Fleming, J.D.
University Counsel
David Josephson, M.A.
Director, Budget and Planning
Donna McMonagle, B.A.
Vice President for Finance and Treasurer
Karen L. Pennington, Ph.D.
Vice President for Student Development and Campus Life
David Vernon, M.B.A.
Vice President for Human Resources

Deans

Lora Billings, Ph.D.
Dean, College of Science and Mathematics
Margaree Coleman-Carter, M.A.
Dean of Students
Daniel Gurskis, M.F.A.
Dean, College of the Arts
Scott Herness, Ph.D.
Vice Provost for Research and Dean, The Graduate School
Kimberly Hollister, Ph.D.
Dean, Feliciano School of Business
David Hood, Ed.D.
Associate Provost for Undergraduate Education and Dean, University College
Judith Lin Hunt, D.L.S.
Dean, Library Services
Peter Kingstone, Ph.D.
Dean, College of Humanities and Social Sciences
Tamara Lucas, Ph.D.
Dean, College of Education and Human Services
Janice Smolowitz, Ed.D., D.N.P.
Dean, School of Nursing
Academic Affairs Timetable

Advertising Schedule

July 2019
Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall ’20.
Starting September 1, 2019
Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty and adjuncts/visiting specialists vacancies, Fall ’20.

Career Development Program

Pending New Agreement

Curriculum Action Dates, 2019-20

  1. New programs and program alterations become effective in the Fall semester only.
    1. New programs approved in the course of the academic year (September 1 through June 30) become effective at the beginning of the subsequent academic year. New concentrations within an existing major or minor follow the schedule for program alterations (see B., below).
    2. Program alterations must be approved by the Provost and Vice President for Academic Affairs (Provost/VPAA) in early January to become effective at the beginning of the subsequent academic year.  This means program alterations must be approved through all committee levels by November 30 of the academic year prior to which they become effective.
  2. New courses and course alterations may become effective for the Summer/Fall or Winter/Spring semesters. All new courses and course alterations must be circulated throughout the University academic community for a one-month review period prior to approval by the Provost/VPAA. All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of the Provost for circulation.  The lists are circulated by the Office of the Provost, via the Course Submissions/Course Actions Database found on the Provost’s website under “Forms” at the beginning of each month.

Department PAC

March 1, 2020
Election of Department PAC for 2020-21 due.

Department Assessment Committees

September 20, 2019
VPAA notifies deans of tenured faculty to be assessed.
September 27, 2019
Deans notify department chairpersons of faculty to be assessed.
December 2, 2019
Election of departmental assessment committees.
February 7, 2020
Self-assessment statements submitted to departmental assessment committees, with a copy to the department chairperson, and the College/School dean.
February 21, 2020
Final report of departmental assessment committees submitted to VPAA, with a copy to the Dean and the assessed faculty member.
March 2, 2020
Deadline for submission to VPAA of written response to the departmental assessment committees’ report by assessed faculty members, if desired.

University Distinguished Scholar Program
(Contingent on availability of budget funds)

December 6, 2019
University Distinguished Scholar Program announcement to full-time faculty
February 7, 2020
Final Date of submission of UDS applications via Cayuse for review by College/School Deans and College/School Research Committees
March 18, 2020
Final date for transmission of UDS applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to the University Research Committee
May 1, 2020
Last day the University Research Committee sends UDS recommendations to the VPAA.

May 15, 2019
Final date for the Provost to inform the Office of Research and Sponsored Programs of funding decisions
May 22, 2020
Final date to notify applicants of funding decisions

Distinguished Teacher Program

University Distinguished Teacher process is under review.

Doctoral Faculty Application Timeline

April 1, 2020
Doctoral Faculty Applications due to the Doctoral Program Directors.  DPDs share a copy of application with the doctoral faculty in the department
April 8, 2020
Doctoral faculty within the program will provide feedback to the DPD on each of the doctoral applicants.  DPD also reviews applications.
April 15, 2020
DPD provides written recommendations to doctoral faculty candidates.
April 22, 2020
Candidates may send a written response to their DPD regarding their review.  DPDs forward all applications to College/School Dean and Dean of the Graduate School.
April 29, 2020
Dean and Graduate Dean forward their written evaluation and recommendation to candidate and DPD.
May 6, 2020
Candidates may send written response to deans.  Deans forward applications to Provost.
May 13, 2020
Provost notifies each candidate, DPD, Dean, Graduate Dean of his decision regarding appointment to the doctoral faculty.
May 20, 2020
Candidate may make a written appeal/request for reconsideration to the Provost.
May 27, 2020
Provost shall notify the candidate whether or not the appeal has been granted

Election of Department Chairperson

October 4, 2019
VPAA notifies deans of departments needing elections for department chairperson.
November 1, 2019
Dean notifies departments regarding need for election of department chairperson.
April 3, 2020
Election of department chairpersons completed and results reported to deans.
May 8, 2020
Action by president on department recommendations for department chairpersons.
July 1, 2020
New department chairpersons assume office.

Faculty Scholarship Program:
Application Approval Process

Approval of FSP  (FSP Timeline for Faculty in the 2015-2020 Cycle)

February 3, 2020
Applicant submits detailed Summary Report and New FSP proposal to department chairperson.
February 10, 2020
Department chairperson’s recommendation to applicant.
February 17, 2020
Applicant’s request to chair for meeting if proposal not accepted as submitted.
February 24, 2020
Revised proposal to chairperson.
March 2, 2020
Chairperson’s recommendation to dean.
March 20, 2020
Dean’s recommendation to applicant.
March 30, 2020
Applicant’s request to dean for meeting if proposal not accepted as submitted.
April 13, 2020
Revised proposal to dean.
April 20, 2020
Dean informs candidate of final decision.
May 1, 2020
Applicant’s appeal to the provost
May 15, 2020
Provost’s response to applicant.

FSP Interim Report Deadline (for Faculty in the 2017 – 2022 Cycle)

February 7, 2020
Deadline for faculty awarded an FSP in AY2017-2018 to submit the Interim Report to the Dean

First Year Faculty Submissions

February 3, 2020
Applicant submits proposal to department chairperson.
February 10, 2020
Department chairperson’s recommendation to applicant.
February 17, 2020
Applicant’s request to chair for meeting if proposal not accepted as submitted.
February 24, 2020
Revised proposal to chairperson.
March 2, 2020
Chairperson’s recommendation to dean.
March 20, 2020
Dean’s recommendation to applicant.
March 30, 2020
Applicant’s request to dean for meeting if proposal not accepted as submitted.
April 13, 2020
Revised proposal to dean.
April 20, 2020
Dean informs candidate of final decision.
May 1, 2020
Applicant’s appeal to the provost
May 15, 2020
Provost’s response to applicant.

Six-Year External Review Committees (SERC)

January 2021
Provost’s Office distributes overview material to Deans, Chairs, and Secretaries. Distributed materials include:
1. Six-Year External Review Committee Program Overview
2. Charge to the Six-Year External Review Committee
3. Departmental Self-Study Preparation Guide
4. AY 2019-2020 SERC Expense Procedures
5. SERC Timeline
6. Sample Agenda
January 2021
Chair and department members initiate work on Self-Study.
January 21, 2021
Chair submits committee member nominations to Dean
February 2, 2021
Dean submits names (at least 4-6 recommendations) to Associate Provost for Academic Programs and Assessment for review by the Provost (after Chair confirms member’s interest and availability by phone).
February 16, 2021
Provost approves committee members and informs Deans in writing of team selected.
February 23, 2021
Dean or designee verbally notifies Six-Year External Review Committee members of selection and indicates formal letter of invitation to follow from Provost.
March 5, 2021
Chair makes contact with committee members, creates the MSU site or virtual visit agenda, and continues work on Self-Study. Note: The committee’s FINAL on-campus or virtual meeting should be with the Provost. Please contact Lissette Gutierrez to ensure Dr. Gingerich’s availability before confirming any dates with the committee.
November 12, 2021
Upon confirmation of visitation dates, Provost sends letter to team members thanking them for their willingness to serve. The following materials are included in the mailing to team members:
1. Charge to the Six-Year External Review Committee
2. Departmental Self-Study Preparation Guide
3. Departmental Mission Statement/Statement of Goals and Objectives (provided to Provost’s Office by Chair or Department)
No later than 4 weeks prior to visit
Chair sends self-study material to External Six-Year Review Committee members (with copies to Associate Provost Joanne Cote-Bonanno, Associate Director Irina Koroleva, Graduate School Dean, and Library Dean).
October/November 2021
Six-Year External Review Committee Visit (no later than November 30th).
30 Days after visit/ No later than December 31, 2021
Six-Year External Review Committee’s Report due to Dean and Department Chair (with copy to Associate Provost Joanne Cote-Bonanno, and Associate Director Irina Koroleva).
February 1, 2022
Departmental response to the Report due to Dean (with copy to Associate Provost Joanne Cote-Bonanno, and Associate Director Irina Koroleva).
March 1, 2022
Dean and Department responses to Six-Year External Review Committee’s Team Report report due to Associate Provost Joanne Cote-Bonanno and Associate Director Irina Koroleva
During April/May 2022
Provost meets with Dean and Chair to discuss plans for Department improvement.

Instructional/Clinical Specialist: Notification of Subsequent Appointment 

May 29, 2020
Last day to notify Instructional/Clinical Specialist of any subsequent appointment. 

Mid-Term Evaluation of Department Chairperson

October 4, 2019
VPAA notifies deans of departments needing  mid-term evaluation of department chairperson.
November 1, 2019
Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
January 21, 2020
Department DPAC recommendation to Dean
February 3, 2020
Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
March 2, 2020
Action by president on mid-term evaluation of department chairperson.

Recruitment of Full-Time Faculty (Fall 2020) TENTATIVE

April-July 2019
Recruitment authorization requests for full-time faculty submitted by department to dean.
May-July 2019
Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
July-Aug. 2019
VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
July and August 2019
Review of Position Announcements by VPAA and requests for changes by VPAA
End of Aug. 2019
Ad copy forwarded by VPAA to deans and chairs for final review
End of Sept. 2019
Final Ad forwarded by VPAA to ad agency for publishing. VPAA – Final approval of the Recruitment process.
March 2, 2020
All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2020 Board of Trustees meeting.

Separately Budgeted Research (SBR)
(Contingent on availability of budget funds)

December 6, 2019
Separately Budgeted Research announcement to all faculty
February 7, 2020
Final date for submission of SBR applications via Cayuse for review by College/School Deans and College/School Research Committees
March 18, 2020
Final date for transmission of SBR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
May 1, 2020
Last day the University Research Committee sends SBR recommendations to the VPAA

May 15, 2019
Final date for the Provost to inform the Office of Research and Sponsored Programs of funding decisions
May 22, 2020
Final date to notify applicants of funding decisions

 

Student Faculty Scholarship (SFS)
(Contingent on availability of budget funds)

December 6, 2019
Student Faculty Scholarship announcement to all faculty
February 7, 2020
Final date for submission of SFS applications via Cayuse for review by College/School Deans and College/School Research Committees
March 18, 2020
Final date for transmission of SFS applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
May 1, 2020
Last day the University Research Committee sends SFS recommendations to the VPAA

May 15, 2019
Final date for the Provost to inform the Office of Research and Sponsored Programs of funding decisions
May 22, 2020
Final date to notify applicants of funding decisions

Summer Grant Proposal Development (SGPD)
(Contingent on availability of budget funds)

December 6, 2019
Summer Grant Proposal Development announcement to all faculty
February 7, 2020
Final date for submission of SGPD applications via Cayuse for review by College/School Deans and College/School Research Committees
March 18, 2020
Final date for transmission of SGPD applications by the College/School Dean to the Office of Research and Sponsored Programs for distribution to the University Research Committee
May 1, 2020
Last day the University Research Committee sends SGPD recommendations to the VPAA

May 15, 2019
Final date for the Provost to inform the Office of Research and Sponsored Programs of funding decisions
May 22, 2020
Final date to notify applicants of funding decisions

University Undergraduate Curriculum Committee Meetings Dates

  • October 2, 2020
  • October 30, 2020**
  • December 4, 2020
  • February 5, 2021
  • March 5, 2021
  • April 9, 2021
  • May 7, 2021

**Program alterations seeking a Fall 2021 effective date MUST be approved at the October 30, 2020 meeting. Alterations approved after this meeting will be effective Fall 2022.

Technical Subcommittee of the University Undergraduate Curriculum Committee

  • September 18, 2020
  • October 16, 2020**
  • November 13, 2020
  • December 18, 2020
  • January 22, 2021
  • February 19, 2021
  • March 19, 2021
  • April 23, 2021

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.

Annual Report
May 3, 2021
Announce request for FY21 annual report submission
May 3-17, 2021
Divisional meetings for discussions with unit directors regarding FY21 annual reports
May 17-28, 2021
Individual meetings between vice presidents and unit directors to discuss FY21 annual report progress
June 10, 2021
Unit directors submit final FY21 annual report information to vice presidents
July 8, 2021
Vice presidents submit final division FY21 annual reports (including financial reports from SVPA and VPUA) to the president
July 29, 2021
President distributes draft of University FY21 annual report to Executive Council for comments
August 16, 2021
Final draft of University FY21 annual report (including final FY20 financial information to VPUA)
January 14, 2022
FY21 annual report published
Budget Development
November 2020
University’s FY2022 budget request submitted to State Treasury-OMB
February 2021
Executive Council reviews Internal Budget Call memo
March 2021
Budget Office distributes Internal Budget Call memo to Vice Presidents and Deans
March 2021
Governor’s FY2022 budget message
April 2021
Vice presidents forward recommended budget requests to Budget Office
April -May 2021
Budget Office reviews divisional budget requests
May – June 2021
President and Budget Office hold budget hearings with Vice Presidents and Deans
June – July 2021
President makes preliminary budget allocations
July 1, 2021
FY2022 begins
July 2021
FY2022 operating budget adjustments are made based on final State Appropriation
July 2021
Final FY2022 budget is presented to Board of Trustees for approval

*Dates are approximate and subject to change by the Budget Office.

Finance and Treasurer

Dates FOR FY2021 will be shared as soon as they are finalized.

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.

Office of the Registrar

For AY 2020-2021 (Dates Subject to Change)

Office of Student Accounts

Week of July 13, 2020           Estimated bill for the fall 2020 semester available in NEST

Week of July 13, 2020           Fall 2020 Health Insurance Waiver Site Opens @ https://www.aetnastudenthealth.com/

Week of July 13                     Fall 2020 Payment Plan Open for Enrollment. Available in NEST.

End of July 2020                   Official Fall 2020 student bills available for viewing on Self-Service Banner through NEST

August 17, 2020                     Payment for Fall 2020 Due

October 28, 2020                   Fall 2020 Late Fees Applied

September 28, 2020               Health Insurance Waiver Deadline @  https://www.aetnastudenthealth.com/

November 16, 2020               Winter 2021 student bills available for viewing on Self-Service Banner through NEST

November 23, 2020               Spring 2021 student bills available for viewing on Self-Service Banner through NEST

December 14, 2020                Payment for Winter 2021 due

January 11, 2021                    Payment for Spring 2021 Due

January 15, 2021                    Winter 2021 Late fee applied (Tentative Date)

March 15, 2021                       Spring 2021 Late fee applied (Tentative Date)

April 12, 2021                         Summer 2021 student bills available for viewing on Self-Service Banner through NEST. Due date is the first day of classes for the specific session in which you are registered.

August 23, 2021                     Summer 2021 Student Bills – Late fee applied (Tentative Date)

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.

Range Adjustment Program – AY2019-20

Personnel Actions - Faculty

 

Range Adjustment Program- AY2019-20

Range adjustment applications may be filed and processed at any point in the academic year that the candidate believes he/she has met one of the criteria. Applications received within 90 calendar days of the end of the spring semester will not be processed until the succeeding academic year.

  1. Candidate’s application to Department Chair and Chair of DFRAC
  2. DFRAC’s written evaluation and recommendation forwarded to each candidate (within five working days)
  3. Written appeal by the candidate to DFRAC, if necessary (within five working days)
  4. Written response by DFRAC to candidate (within five working days)
  5. DFRAC forwards each candidate’s file to the Department Chair
  6. Department Chairperson’s written evaluation and recommendation forwarded to each candidate (within five working days)
  7. Written appeal by the candidate to the Department Chairperson, if necessary (within five working days)
  8. Written response by the Department Chairperson to the candidate (within five working days)
  9. Department Chairperson forwards each candidate file to the Dean
  10. Dean’s written evaluation and recommendation forwarded to each candidate (within five working days)
  11. Written appeal by the candidate to the Dean, if necessary (within five working days)
  12. Written response by the Dean to the candidate (within five working days)
  13. Dean forwards each candidate’s file to the VPAA
  14. VPAA’s written recommendation forwarded to each candidate (within 15 working days)
  15. VPAA forwards each candidate’s file to the President
  16. President informs each candidate of her recommendation (within 10 working days)

Tenure/5th Year Reappointments

All deadlines 4:30pm Eastern Time

Faculty members in need of an extension are directed to contact AFT Local 1904 (union@aftlocal1904.org) to initiate the request.

September 7, 2020      Candidate’s application to PAC

September 14, 2020    Department PAC recommendation to candidate

September 17, 2020    Last day for candidate’s request for meeting with PAC

September 22, 2020    Last day for meeting with candidate and PAC

September 24, 2020    Department PAC final recommendation to candidate and reappointment materials forwarded to Chairperson/School Director

October 6, 2020          Chairperson/School Director recommendation to candidate

October 9, 2020          Last day for candidate’s request for meeting with Chairperson/School Director

October 14, 2020        Last day for meeting with candidate and Chairperson/School Director

October 21, 2020        Chairperson/School Director final recommendation to candidate and reappointment materials forwarded to Dean

November 9, 2020      Dean recommendation to candidate

November 12, 2020    Last day for candidate’s request for meeting with Dean

November 17, 2020    Last day for meeting with candidate and Dean

November 20, 2020    Dean final recommendation to candidate and reappointment materials forwarded to VPAA

December 14, 2020     VPAA recommendation to candidate

December 17, 2020     Last day for Candidate’s request for meeting with VPAA

December 22, 2020     Last day for meeting with candidate and VPAA

December 23, 2020     VPAA final recommendation to candidate and reappointment materials forwarded to President

February 1, 2021         President Notification to candidate

February 15, 2021      Notification to faculty of Board of Trustees’ action

February 22, 2021       Acceptance of reappointment to President or designee

Reappointment- 4th/3rd/2nd Year Reappointments (Including Part-time Permanent Faculty)

All deadlines 4:30pm Eastern Time

Faculty members in need of an extension are directed to contact AFT Local 1904 (union@aftlocal1904.org) to initiate the request.

October 5, 2020          Candidate’s application to PAC

October 12, 2020        Department PAC recommendation to candidate

October 15, 2020        Last day for candidate’s request for meeting with PAC

October 19, 2020        Last day for meeting with candidate and PAC

October 26, 2020        PAC final recommendation to candidate and reappointment materials forwarded to Chairperson/School Director

November 9, 2020      Chairperson/School Director recommendation to candidate

November 12, 2020    Last day for candidate’s request for meeting with Chairperson/School Director

November 17, 2020    Last day for meeting with candidate and Chairperson/School Director

November 20, 2020    Chairperson/School Director final recommendation to candidate and reappointment materials forwarded to Dean

December 11, 2020    Dean recommendation to candidate

December 15, 2020     Last day for candidate’s request for meeting with Dean

December 18, 2020     Last day for meeting with candidate and Dean

December 21, 2020     Dean final recommendation to candidate and reappointment materials forwarded to VPAA

January 11, 2021         VPAA recommendation to candidate

January 19, 2021         Last day for candidate’s request for meeting with VPAA

January 22, 2021         Last day for meeting with candidate and VPAA

January 25, 2021         VPAA final recommendation to candidate and reappointment materials forwarded to President

February 1, 2021         President Notification to candidate

February 15, 2021      Notification to faculty of Board of Trustees’ action

February 22, 2021       Acceptance of reappointment to president or designee

Non-Tenure – 1st Year Faculty

February 2020
Department Chairs and PAC Chairs will arrange for a conversation with each of their first-year, tenure-track faculty member(s) to be completed no later than the end of February 2020. The goals are to:
  1. Assess the new faculty member’s progress and performance in his or her first year* and,
  2. Offer guidance and mentoring in anticipation of the new faculty member’s application for reappointment in the fall 2020 semester

* or his or her first semester for mid-year (January) hires

Growth Promotions for Librarians III, Librarian II and Librarian I

January 24, 2020 – Candidate’s application to LPAC

January 31, 2020 – LPAC informs candidates, in writing, of recommendations

February 7, 2020 – Last day for response by candidate to LPAC

February 14, 2020 – Last day for LPAC response to candidate’ LPAC forwards its recommendations and all documents to Associate Dean for that division

February 26, 2020 – Associate Dean informs candidates, in writing, of recommendations

March 9, 2020 – Last day for response by candidate to Associate Dean

March 16, 2020 – Associate Dean forwards recommendations and documents to Dean of Library Services

March 31, 2020 – Dean informs candidates of recommendations

April 7, 2020 – Candidates written response to dean’s recommendation and evaluation sent to the VPAA; Dean forwards recommendations and documents to the VPAA

May 5, 2020 – Recommendation from VPAA to each candidate

May 12, 2020 – Last day candidates can request meeting with VPAA

May 15, 2020 – VPAA’s final recommendation to candidates who requested a meeting; VPAA forwards all promotion files to the President

May 22, 2020 – Recommendation from the President to each candidate

May 27, 2020 – Recommendation from the President to the Board of Trustees

June 4, 2020 – Notification to librarians of Board of Trustees’ action

College/School Promotion and Special Contributions Promotions Procedures

January 24, 2020
Application deadline to DPAC
January 31, 2020
Recommendation from DPAC to candidate
February 7, 2020
Last day for response by candidate to DPAC
February 14, 2020
Last day for DPAC response to candidate
DPAC forwards all promotion files to chairperson
February 21, 2020
Recommendations from chairperson to candidate
March 2, 2020
Last day for response by candidate to chairperson
March 9, 2020
Last day for response by chairperson to candidate
Chairperson forwards all promotion files to Dean
March 31, 2020
Dean forwards recommendation and evaluation to candidate
April 7, 2020
Candidates written response to dean’s recommendation and evaluation sent to the VPAA
Dean forwards all promotion files to the VPAA
May 5, 2020
Recommendation from VPAA to each candidate
May 12, 2020
Last day candidates can request meeting with VPAA
May 15, 2020
VPAA’s final recommendation to candidates who requested a meeting; VPAA forwards all promotion files to the President
May 22, 2020
Recommendation from the President to each candidate
May 27, 2020
Recommendation from the President to the Board of Trustees
June 4, 2020
Candidates notified of Board of Trustees’ action

Sabbatical Leave – AY2020-21

November 1, 2019
Final date for application to departments
November 14, 2019
Recommendations from departments to deans and notification to applicants
December 2, 2019
Recommendations to VPAA for the Sabbatical Committee from deans and notification to applicants
December 20, 2019
Recommendations by the Sabbatical Committee to VPAA and notification to candidates
January 17, 2020
Recommendations by VPAA to president and notification to candidates
January 27, 2020
Recommendations of President to Board of Trustees and notification to candidates
January 31, 2020
Candidates notified of Board of Trustees’ action

Librarian Range Adjustment Program- AY2019-20

May 1, 2020
Candidate’s application to LPAC
May 8, 2020
LPAC written evaluation and recommendation forwarded to each candidate
May 15, 2020
Written appeal by the candidate to LPAC, if necessary; LPAC forwards each candidate’s file to the Dean
May 22, 2020
Dean’s written evaluation and recommendation forwarded to each candidate
June 4, 2020
Written appeal by the candidate to the Dean, if necessary; Dean forwards each candidate’s file to the Provost
June 11, 2020
Provost recommendation forwarded to each candidate and forwards each candidate’s file to the President
June 25, 2020
President forwards recommendation to each candidate

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.

Personnel Actions - Managerial/Professional Staff

The following pages on the Human Resources website outline the steps and schedules for evaluation and reappointment of Managerial and Professional Staff.

Managers – Evaluation and Reappointment

AFT Professional Staff – Evaluation and Reappointment

AFT Professional Staff – Performance-Based Promotion

Residence Halls

Opening and Closing Dates 2020 – 2021*

Fall Semester

August 10-23
Residence Halls Open for all students. Please check your email for your specific move-in date.
November 25
Residence Halls Close at 6 p.m. except for those staying for Winter Session
November 25, 2020-January 17, 2021
Winter Session Housing- Students will need to sign up to stay during this period.

Spring Semester 2021

January 17:                     Residence Halls Open 1 PM

January 18:                     Martin Luther King Holiday (No Classes)

January 19:                     Classes Begin

March 8-14:                     Spring Recess

April 2-4:                         Easter Holiday (No Classes)

May 4-5:                           Reading Days (No Classes)

May 14:                            Residence Halls Close at 11 a.m.(Except The Village for those students  remaining for summer housing)

*Dates are subject to change

Schedule of Meetings

Meetings may begin on Wednesdays at 1:30 p.m. College/School meetings will begin at 4:00 p.m. Actual dates, times and locations for all meetings will be announced by the appropriate office.
September 2, 2020
Department and College/School Meetings
September 9, 2020
Graduate Council and Local 1904 AFT Meetings
September 11, 2020
Board of Trustees Meeting
September 16, 2020
University Senate Meeting
October 7, 2020
Department and College/School Meetings
October 14, 2020
University Day
October 21, 2020
Graduate Council and Local 1904 AFT Meetings
October 28, 2020
University Senate Meeting
October 30, 2020
Board of Trustees Meeting
November 4, 2020
Department and College/School Meetings
November 11, 2020
Graduate Council and Local 1904 AFT Meetings
November 18, 2020
University Senate Meeting
December 2, 2020
Department and College/School Meetings
December 9, 2020
Graduate Council and Local 1904 AFT Meetings
December 16, 2020
University Senate Meeting
December 21, 2020
Board of Trustees Meeting
January 20, 2021
Graduate Council and Local 1904 AFT Meetings
January 27, 2021
University Senate Meeting
February 3, 2021
Department and College/School Meetings
February 10, 2021
Graduate Council and Local 1904 AFT Meetings
February 12, 2021
Board of Trustees Meeting
February 24, 2021
University Senate Meeting
March 3, 2021
Department and College/School Meetings
March 17, 2021
Graduate Council and Local 1904 AFT Meetings
March 24, 2021
University Senate Meeting
April 7, 2021
Department and College/School Meetings
April 14, 2021
Graduate Council and Local 1904 AFT Meetings
April 16, 2021
Board of Trustees Meeting

April 21, 2021

President’s Address to the University Community (3:00 p.m.)

April 28, 2021
University Senate Meeting
May 5, 2021
Graduate Council and Local 1904 AFT Meeting
May 12, 2021
University Senate Meeting
June 22, 2021
Board of Trustees Meeting
July 20, 2021
Board of Trustees Meeting
Summer and Winter Sessions

The Winter 2021 schedule is available by clicking Winter Session 2021.