The Administrative Calendar is published annually and contains the governing dates for administrative actions, personnel decisions, and other matters of importance to faculty, librarians, professional and managerial staff. Additionally, it includes the monthly College/School and department meetings dates, as well as the meeting dates for various campus groups including the University Senate, Graduate Council and Local AFT.
Dates are subject to change whenever it is deemed necessary.
Officers of the University
Jonathan GS Koppell
President
Junius Gonzales
Provost and Senior Vice President for Academic Affairs
Joseph A. Brennan
Vice President for Communications and Marketing
Althea Broomfield-Michel
University Counsel
Shawn M. Connolly
Vice President for University Facilities
David M. Chun
Chief Information Officer
Benjamin Durant
Chief Operating Officer and Senior Vice President
Meredith Gatzke
Chief Human Resources Officer
Wendy Lin-Cook
Vice President for Enrollment Management
Dawn Meza Soufleris
Vice President for Student Development and Campus Life
Rita Walters
Vice President for Development
Deans
Vincent Alfonso, Ph.D.
Dean, College for Education and Engaged Learning
Theodorea Regina Berry, Ed.D.
Dean, Bloomfield College
Lora Billings, Ph.D.
Dean, College of Science and Mathematics
Margaree Coleman-Carter, M.A.
Dean of Students
Daniel Gurskis, M.F.A.
Dean, College of the Arts
Kimberly Hollister, Ph.D.
Dean, Feliciano School of Business
Danielle Insalaco-Egan, Ph.D.
Acting Associate Provost for Undergraduate Education and Acting Dean, University College
Fatma Mili, Ph.D.
Interim Dean, College of Humanities and Social Sciences
Denise O’Shea, M.L.S., M.A.
Interim Dean, Library Services
Janice Smolowitz, Ed.D., D.N.P.
Dean, School of Nursing
Keith Strudler, Ph.D.
Dean, College of Communication and Media
Ron Werner-Wilson, Ph.D.
Dean, College for Community Health
- Advertising Schedule
- Career Development Program
- Curriculum Action Dates
- Department PAC
- Departmental Assessment Committees
- Distinguished Scholar Program
- Doctoral Faculty Application Deadline
- Election of Department Chairperson
- Faculty Research Mentoring Award Timeline
- Faculty Scholarship Program: Application Approval Process
- Six-Year External Review Committee (formerly Visiting Committee)
- Instructional Specialist/Clinical Specialist Notification of Subsequent Appointment
- Mid-Term Evaluation of Department Chairperson
- Recruitment of Full-Time Faculty (Fall 2025)
- Separately Budgeted Research (SBR)
- Student Faculty Research (SFR)
- Summer Grant Proposal Development (SGPD)
- University Undergraduate Curriculum Committee Meeting Dates
Advertising Schedule
- July-September 2024
- Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall ’25.
- August-September 2025
- Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty vacancies, Fall ’25.
Career Development Program
The Career Development Program (CD) for AFT members is one of many ways individuals enhance their performance in their roles at the university. Open to faculty, professional staff, librarians, instructional specialists, and clinical specialists, this program is unique in that it offers opportunities for professional development to a range of employees and demonstrates the commitment of the university to support its growth as a result of the development of individuals.
Application Timetable
Dates to be announced
Curriculum Action Dates
Schedule of Curriculum Proposal Approval and Implementation
New courses and course alterations may become effective for the Summer/Fall or Winter/Spring semesters. All new courses and course alterations must be circulated throughout the University academic community for a one-month review period prior to approval by the Provost/VPAA. All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of the Provost for circulation. The lists are circulated by the Office of the Provost, via the Course Submissions/Course Actions Database found on the Provost’s website under “Forms” at the beginning of each month.
Department/School/Library PAC
- March 18, 2025
- Election of Department/School/Library PAC for 2025-26 due.
Department Assessment Committees
- October 28, 2024
- VPAA notifies deans of tenured faculty to be assessed.
- October 31, 2024
- Deans notify department chairpersons of faculty to be assessed.
- December 2, 2024
- Election of departmental assessment committees.
- February 7, 2025
- Self-assessment statements submitted to departmental assessment committees, with a copy to the department chairperson, and the College/School dean.
- February 21, 2025
- Final report of departmental assessment committees submitted to VPAA, with a copy to the Dean and the assessed faculty member.
- March 7, 2025
- Deadline for submission to VPAA of written response to the departmental assessment committees’ report by assessed faculty members, if desired.
University Distinguished Scholar Program
(Contingent on availability of budget funds)
Timeline to be announced
Distinguished Teacher Program
University Distinguished Teacher process is under review.
Doctoral Faculty Application Timeline
- April 1, 2025
- Doctoral Faculty Applications due to the Doctoral Program Directors. DPDs share a copy of application with the doctoral faculty in the department
- April 8, 2025
- Doctoral faculty within the program will provide feedback to the DPD on each of the doctoral applicants. DPD also reviews applications.
- April 15, 2025
- DPD provides written recommendations to doctoral faculty candidates.
- April 22, 2025
- Candidates may send a written response to their DPD regarding their review. DPDs forward all applications to College/School Dean and Dean of the Graduate School.
- April 29, 2025
- Dean and Graduate Dean forward their written evaluation and recommendation to candidate and DPD.
- May 6, 2025
- Candidates may send written response to deans. Deans forward applications to Provost.
- May 16, 2025
- Provost notifies each candidate, DPD, Dean, Graduate Dean of his decision regarding appointment to the doctoral faculty.
- May 23, 2023
- Candidate may make a written appeal/request for reconsideration to the Provost.
- May 30, 2025
- Provost shall notify the candidate whether or not the appeal has been granted
Election of Department Chairperson
- October 23, 2024
- VPAA notifies deans of departments needing elections for department chairperson.
- October 25, 2024
- Dean notifies departments regarding need for election of department chairperson.
- April 4, 2025
- Election of department chairpersons completed and results reported to deans.
- May 16, 2025
- Action by president on department recommendations for department chairpersons.
- July 1, 2025
- New department chairpersons assume office.
Faculty Research Mentoring Award Timeline
To be Announced
Faculty Scholarship Program:
Application Approval Process
Approval of FSP (FSP Timeline for Faculty in the 2020-2025 Cycle)
- February 3, 2025
- Applicant submits detailed Summary Report and New FSP proposal to department chairperson.
- February 10, 2025
- Department chairperson’s recommendation to applicant.
- February 17, 2025
- Applicant’s request to chair for meeting if proposal not accepted as submitted.
- February 24, 2025
- Revised proposal to chairperson.
- March 3, 2025
- Chairperson’s recommendation to dean.
- March 21, 2025
- Dean’s recommendation to applicant.
- April 1, 2025
- Applicant’s request to dean for meeting if proposal not accepted as submitted.
- April 15, 2025
- Revised proposal to dean.
- April 22, 2025
- Dean informs candidate of final decision.
- May 2, 2025
- Applicant’s appeal to the provost
- May 16, 2025
- Provost’s response to applicant.
FSP Interim Report Deadline (for Faculty in the 2022 – 2027 Cycle)
- February 3, 2025
- Deadline for faculty awarded an FSP in AY2022-2023 to submit the Interim Report to the Dean
First Year Faculty Submissions
- February 3, 2025
- Applicant submits proposal to department chairperson.
- February 10, 2025
- Department chairperson’s recommendation to applicant.
- February 17, 2025
- Applicant’s request to chair for meeting if proposal not accepted as submitted.
- February 24, 2025
- Revised proposal to chairperson.
- March 3, 2025
- Chairperson’s recommendation to dean.
- March 21, 2025
- Dean’s recommendation to applicant.
- April 1, 2025
- Applicant’s request to dean for meeting if proposal not accepted as submitted.
- April 15, 2025
- Revised proposal to dean.
- April 22, 2025
- Dean informs candidate of final decision.
- May 2, 2025
- Applicant’s appeal to the provost
- May 16, 2025
- Provost’s response to applicant.
Six-Year External Review Committees (SERC)
Summer-Fall 2024
| TASK | TARGET DATE |
| Provost’s Office distributes overview material to Deans, Associate Deans and Chairs. Distributed materials include:
1. Six-Year External Review Committee Program Overview 2. Charge to the Six-Year External Review Committee 3. Departmental Self-Study Preparation Guide 4. AY 2024-25 SERC Expense Procedures 5. SERC Timeline |
August 2024 |
| CHAIR and department members initiate work on Self-Study. | August 2024 |
| CHAIR submits committee member nominations to DEAN. | September 20, 2024 |
| DEAN submits names (at least 4-5 recommendations) to ASSOCIATE DIRECTOR Koroleva for review by the ASSOCIATE PROVOST Cote-Bonanno and PROVOST Gonzales (after CHAIR confirms member’s interest and availability by phone). | October 7, 2024 |
| PROVOST approves committee members and informs Deans in writing. | October 21, 2024 |
| DEAN or designee verbally notifies Six-Year External Review Committee members of selection and indicates formal letter of invitation to come from PROVOST. | November 4, 2024 |
| CHAIR contacts committee members, creates visit agenda, and continues work on self-study.
NOTE: The Committee’s FINAL meeting should be with the Provost. PLEASE CONTACT Chrissy Aguilera TO ENSURE PROVOST’S AVAILABILITY BEFORE CONFIRMING ANY DATES WITH THE COMMITTEE. |
November 18, 2024 |
| Upon confirmation of visitation dates, PROVOST sends letters to team members thanking them for their willingness to serve. The following materials are included in the mailing to team members:
1. Charge to the Six-Year External Review Committee 2. Departmental Self-Study Preparation Guide 3. Departmental Mission Statement/Statement of Goals and Objectives (provided to Provost’s office by Chair or Department) |
December 2, 2024 |
| Chair submits an outline of the Self-Study to the Provost’s Office (korolevaai@montclair.edu) | December 16, 2024 |
Spring 2025
| TASK | TARGET DATE | |
| CHAIR submits self-study into NUVENTIVE IMPROVE and sends self-study to External Six-Year Review Committee members– with copies to ASSOCIATE PROVOST Cote-Bonanno, ASSOCIATE DIRECTOR Koroleva, GRADUATE DEAN and LIBRARY DEAN. | No later than 4 weeks
prior to visit |
|
| Six-Year External Review Committee Visit (no later than May 1st). | March-May 2025 | |
| Six-Year External Review Committee’s Report due to DEAN and CHAIR (with copy to ASSOCIATE PROVOST Cote-Bonanno, ASSOCIATE DIRECTOR Koroleva). | 30 days after visit/no later than May 31, 2025 | |
Summer – Fall 2025
| Departmental Response to the Report due to DEAN (with copy to ASSOCIATE PROVOST Cote-Bonanno, ASSOCIATE DIRECTOR Koroleva) | June 30, 2025 |
| DEAN and DEPARTMENT responses to Six-Year External Review Committee’s Team Report due to ASSOCIATE PROVOST Cote-Bonanno, ASSOCIATE DIRECTOR Koroleva. | July 14, 2025 |
| PROVOST meets with DEAN and CHAIR to discuss ongoing plans for Department improvement. | October 2025 |
Instructional/Clinical Specialist: Notification of Subsequent Appointment
- May 30, 2025
- Last day to notify Instructional/Clinical Specialist of any subsequent appointment.
Mid-Term Evaluation of Department Chairperson
- October 23, 2024
- VPAA notifies deans of departments needing mid-term evaluation of department chairperson.
- October 25, 2024
- Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
- January 22, 2025
- Department DPAC recommendation to Dean
- February 5, 2025
- Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
- March 14, 2025
- Action by president on mid-term evaluation of department chairperson.
Recruitment of Full-Time Faculty – Fall 2025
- Spring 2024
- Recruitment authorization requests for full-time faculty submitted by department to dean.
- June-July 2024
- Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
- July-Aug 2024
- VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
- Aug-Sept 2024
- Review of Position Announcements by VPAA and requests for changes by VPAA
- Ad copy forwarded by VPAA to deans and chairs for final review
- Final Ad forwarded by VPAA to ad agency for publishing. VPAA – Final approval of the Recruitment process.
- March 2025
- All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2025 Board of Trustees meeting.
Separately Budgeted Research (SBR)
(Contingent on availability of budget funds)
Timeline to be announced
Student Faculty Scholarship (SFS)
(Contingent on availability of budget funds)
Timeline to be announced
Summer Grant Proposal Development (SGPD)
(Contingent on availability of budget funds)
Timeline to be announced
*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.
- May 1, 2025
- Announce request for FY25 annual report submission
- May 2-15, 2025
- Divisional meetings for discussions with unit directors regarding FY25 annual reports
- May 16-30, 2025
- Individual meetings between vice presidents and unit directors to discuss FY25 annual report progress
- June 12, 2025
- Unit directors submit final FY25 annual report information to vice presidents
- July 10, 2025
- Vice presidents submit final division FY25 annual reports (including financial reports from SVPA and VPUA) to the president
- July 31, 2025
- President distributes draft of University FY25 annual report to Executive Council for comments
- August 15, 2025
- Final draft of University FY25 annual report (including final FY24 financial information to VPUA)
- January 16, 2026
- FY25 annual report published
View the Budget Development Timeline*
*This schedule is approximate and subject to change by the Budget Office.
Dates FOR FY2026 will be shared as soon as they are finalized.
*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.
For AY 2024-2025 (Dates Subject to Change)
University Registrar
Visit the University Registrar for Important Dates
Office of Student Accounts
Visit the Office of Student Accounts for Payment Information and Deadlines
*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.
- Range Adjustment Program – AY2024-2025
- Tenure/5th/4th/3rd Year Reappointments
- Reappointment – 2nd Year
- Reappointment Non-Tenure – 1st Year Faculty and Librarian
- Teaching Faculty Reappointment Timeline – Spring 2025
- Sabbatical Leave
- Growth Promotions for Librarians III and Librarians II
- College/School Promotion and Special Contributions Promotions Procedures
- Librarian Range Adjustment Program – AY2024–25
Range Adjustment Program- AY2024-25
Range adjustment applications may be filed and processed at any point in the academic year that the candidate believes he/she has met one of the criteria. Applications received within 90 calendar days of the end of the spring semester will not be processed until the succeeding academic year.
- Candidate’s application to Department Chair and Chair of DFRAC
- DFRAC’s written evaluation and recommendation forwarded to each candidate (within five working days)
- Written appeal by the candidate to DFRAC, if necessary (within five working days)
- Written response by DFRAC to candidate (within five working days)
- DFRAC forwards each candidate’s file to the Department Chair
- Department Chairperson’s written evaluation and recommendation forwarded to each candidate (within five working days)
- Written appeal by the candidate to the Department Chairperson, if necessary (within five working days)
- Written response by the Department Chairperson to the candidate (within five working days)
- Department Chairperson forwards each candidate file to the Dean
- Dean’s written evaluation and recommendation forwarded to each candidate (within five working days)
- Written appeal by the candidate to the Dean, if necessary (within five working days)
- Written response by the Dean to the candidate (within five working days)
- Dean forwards each candidate’s file to the VPAA
- VPAA’s written recommendation forwarded to each candidate
- VPAA forwards each candidate’s file to the President
- President informs each candidate of recommendation (within 10 working days)
Tenure/5th/4th/3rd Year Reappointments
Important: Fall 2025 Tenure Candidates
May 1, 2025 – Deadline for tenure candidates to 1. submit three names of potential external reviewers, along with their titles, affiliations, and contact information to the PAC, and 2. upload a current curriculum vitae, three to five pieces of scholarship or creative activity, and a brief summary statement in Interfolio which will be sent to the external reviewers.
Below are action dates for the movement and management of applications for reappointment, tenure (with promotion) and tenure. At each level of review, up to the Provost, applicants have the opportunity to respond informally or formally to the reviewer. That time period is between recommendation and final dates on the table below. For formal responses, the LSPA stipulates the sequence for responses, generally 3 to 5 days should there be time needed for clarification or a disagreement. Please refer to the LSPA for relevant details regarding responses and proper timetables to do these. Because we strive to have a positive and professional working relationship at all times, and tenure and promotion decisions are important, we commit to timely responses to applicants and reviewers throughout the process. All deadlines 4:30 pm Eastern Time
| September 16, 2024 | Candidate Application due in Interfolio on by 4:30 PM |
| September 26, 2024 | DPAC/LPAC/SPAC Recommendation due to applicant |
| September 30, 2024 | Last day for applicant to request conference with DPAC/LPAC/SPAC |
| October 8, 2024 | Last day to hold conference with DPAC/LPAC/SPAC |
| October 10, 2024 | DPAC/PAC/SPAC Final recommendation due to applicant |
| October 14, 2024 | Last day to submit candidate written response
Application forwarded to Department Chair/ADF/Library Department Head for review (Does not apply to NURS) |
| October 28, 2024 | Department Chair/ADF/Library Department Head recommendation due to applicant (Does not Apply to NURS) |
| October 30, 2024 | Last day for applicant to request conference with Chair/ADF/Library Department Head (Does not Apply to NURS) |
| November 4, 2024 | Last day to hold conference with Chair/ADF/Library Department Head (Does not Apply to NURS) |
| November 7, 2024 | Final recommendation due to applicant from Chair/ADF/Library Department Head (Does not Apply to NURS) |
| November 12, 2024 | Last day to submit candidate written response to Chair/ADF/Library Department Head (Does not Apply to NURS)
Application forwarded by Department Chair to Dean for review |
| November 15, 2024 | School Director recommendation to applicant Associate Dean of Library recommendation to applicant |
| November 19, 2024 | Last day for applicant to request conference with School Director
Last day for applicant to request conference with Associate Dean of Library |
| November 22, 2024 | Last day to hold conference with School Director
Last day to hold conference with Associate Dean of Library |
| November 26, 2024 | Final recommendation due to applicant from School Director
Final recommendation due to applicant from Associate Dean of Library |
| December 2, 2024 | Last day to submit candidate written response to School Director; Application forwarded to Dean
Last day to submit candidate written response to Associate Dean of Library; Application forwarded to Dean |
| December 13, 2024 | Dean initial recommendation due to applicant |
| December 17, 2024 | Last day for applicant to request conference with dean |
| December 20, 2024 | Last day to hold conference with dean |
| December 23, 2024 | Dean final recommendation due to applicant |
| January 2, 2025 | Last day to submit candidate written response; Application forwarded to Provost |
| January 10, 2025 | Provost recommendation due to applicant
|
| January 13, 2025 | Last day for applicant to request conference with Provost |
| January 16, 2025 | Last day to hold conference with Provost |
| January 17, 2025 | Provost final recommendation to applicant; Application forwarded to President |
| January 24, 2025 | President recommendation to applicant |
| February 5, 2025 | Action by Board of Trustees |
Reappointment- 2nd Year Reappointments
Below are action dates for the movement and management of applications for 2nd year reappointment. At each level of review, up to the Provost, applicants have the opportunity to respond informally or formally to the reviewer. That time period is between recommendation and final dates on the table below. For formal responses, the LSPA stipulates the sequence for responses, generally 3 to 5 days should there be time needed for clarification or a disagreement. Please refer to the LSPA for relevant details regarding responses and proper timetables to do these. Because we strive to have a positive and professional working relationship at all times, we commit to timely responses to applicants and reviewers throughout the process. All deadlines 4:30 pm Eastern Time
| October 28, 2024 | Candidate Application due in Interfolio on by 4:30 PM |
| November 8, 2024 | DPAC/LPAC/SPAC Recommendation due to applicant |
| November 12, 2024 | Last day for applicant to request conference with DPAC/LPAC/SPAC |
| November 15, 2024 | Last day to hold conference with DPAC/LPAC/SPAC |
| November 21, 2024 | DPAC/LPAC/SPAC Final recommendation due to applicant |
| November 26, 2024 | Last day to submit candidate written response
Application forwarded to Department Chair/ADF/Library Department Head for review (Does not apply to NURS) |
| December 9, 2024 | Department Chair/ADF/Library Department Head recommendation due to applicant (Does not Apply to NURS) |
| December 12, 2024 | Last day for applicant to request conference with Chair/ADF/Library Department Head (Does not Apply to NURS)
|
| December 17, 2024
|
Last day to hold conference with Chair/ADF/Library Department Head (Does not Apply to NURS) |
| December 20, 2024 | Department Chair/ADF/Library Department Head final recommendation due to applicant (Does not Apply to NURS)
|
| January 2, 2025 | Last day to submit candidate written response to Chair/ADF/Library Department Head (Does not Apply to NURS)
Application forwarded by Department Chair to Dean for review
|
| January 10, 2025 | School Director recommendation to applicant Associate Dean of Library recommendation to applicant |
| January 15, 2025 | Last day for applicant to request conference with School Director
Last day for applicant to request conference with Associate Dean of Library |
| January 17, 2025 | Last day to hold conference with School Director
Last day to hold conference with Associate Dean of Library |
| January 22, 2025 | Final recommendation due to applicant from School Director
Final recommendation due to applicant from Associate Dean of Library |
| January 24, 2025 | Last day to submit candidate written response to School Director; Application forwarded to Dean
Last day to submit candidate written response to Associate Dean of Library; Application forwarded to Dean |
| February 10, 2025 | Dean initial recommendation due to applicant |
| February 13, 2025 | Last day for applicant to request conference with dean |
| February 18, 2025 | Last day to hold conference with dean |
| February 21, 2025 | Dean final recommendation due to applicant |
| February 26, 2025 | Last day to submit candidate written response; Application forwarded to Provost |
| March 11, 2025 | Provost recommendation due to applicant |
| March 14, 2025 | Last day for applicant to request conference with Provost |
| March 18, 2025 | Last day to hold conference with Provost |
| March 20, 2025 | Provost final recommendation due to applicant
Application forwarded to President |
| March 28, 2025 | President recommendation to applicant |
| April 11, 2025 | Action by Board of Trustees |
1st Year Faculty and Librarian
February 2025
- Department Chairs/Associate Directors for Faculty (ADF)+ and PAC Chairs will arrange for a conversation with each of their first-year, tenure-track faculty member(s)/Librarian to be completed no later than the end of February 2025. The goals are to:
- Assess the new faculty member’s progress and performance in his or her first year* and,
- Offer guidance and mentoring in anticipation of the new faculty member’s application for reappointment in the fall 2025 semester
* or his or her first semester for mid-year (January) hires
+ for faculty in the Cali School of Music, School of Communication and Media, and School of Computing
Teaching Faculty Reappointment Timeline – Spring 2025
Teaching Faculty Reappointment
All deadlines 4:30 pm Eastern Time
Teaching Faculty Reappointment
| January 27, 2025 | Candidate Application due in Interfolio on by 4:30 PM |
| January 31, 2025 | Teaching-Faculty PAC (TF-PAC) Recommendation due to applicant |
| February 6, 2025 | Last day for applicant to request conference with TF-PAC |
| February 12, 2025 | Last day to hold conference with TF-PAC |
| February 18, 2025 | TF-PAC Final recommendation due to applicant |
| February 24, 2025 | Last day to submit candidate written response
Application forwarded to Department Chair for review |
| February 28, 2025 | Department Chair recommendation due to applicant |
| March 6, 2025 | Last day for applicant to request conference with Chair |
| March 12, 2025 | Last day to hold conference with Chair |
| March 18, 2025 | Final recommendation due to applicant from Chair |
| March 24, 2025 | Last day to submit candidate written response to Chair
Application forwarded by Department Chair to Dean for review |
| March 31, 2025 | Dean initial recommendation due to applicant |
| April 4, 2025 | Last day for applicant to request conference with dean |
| April 10, 2025 | Last day to hold conference with dean |
| April 16, 2025 | Dean final recommendation due to applicant |
| April 23, 2025 | Last day to submit candidate written response; Application forwarded to Provost |
| May 1, 2025 | Provost recommendation due to applicant
|
| May 7, 2025 | Last day for applicant to request conference with Provost |
| May 13, 2025 | Last day to hold conference with Provost |
| May 19, 2025 | Provost final recommendation to applicant |
| May 29, 2025 | Action by Board of Trustees |
College/School Promotion and Special Contributions Promotions Procedures and
Growth Promotions for Librarians III, Librarian II and Librarian I
All deadlines 4:30pm Eastern Time
| January 9, 2025 | Last day for submission of external review letters by DPAC/LPAC/SPAC Chair |
| January 14, 2025 | Redacted external review letters due to candidate from DPAC/LPAC/SPAC Chair (if candidate invokes right to read and respond to external letters) |
| January 24, 2025 | Candidate Application due in Interfolio on by 4:30 PM |
| January 31, 2025 | DPAC/LPAC/SPAC Recommendation due to applicant |
| February 4, 2025 | Last day for applicant to request conference with DPAC/LPAC/SPAC |
| February 7, 2025 | Last day to hold conference with DPAC/LPAC/SPAC |
| February 11, 2025 | DPAC/LPAC/SPAC Final recommendation due to applicant |
| February 14, 2025 | Last day to submit candidate written response
Application forwarded to Department Chair/ADF/Library Department Head for review (Does not apply to NURS) |
| February 21, 2025 | Department Chair/ADF/Library Department Head recommendation due to applicant (Does not Apply to NURS) |
| February 25, 2025 | Last day for applicant to request conference with Chair/ADF/Library Department Head (Does not Apply to NURS) |
| February 28, 2025 | Last day to hold conference with Chair/ADF/Library Department Head (Does not Apply to NURS) |
| March 4, 2025 | Department Chair/ADF/Library Department Head final recommendation due to applicant (Does not Apply to NURS) |
| March 7, 2025 | Last day to submit candidate written response to Chair/ADF/Library Department Head (Does not Apply to NURS)
Application forwarded by Department Chair to Dean for review |
| March 12, 2025 | School Director recommendation to applicant Associate Dean of Library recommendation to applicant |
| March 17, 2025 | Last day for applicant to request conference with School Director
Last day for applicant to request conference with Associate Dean of Library |
| March 21, 2025 | Last day to hold conference with School Director
Last day to hold conference with Associate Dean of Library |
| March 25, 2025 | Final recommendation due to applicant from School Director
Final recommendation due to applicant from Associate Dean of Library |
| March 27, 2025 | Last day to submit candidate written response to School Director; Application forwarded to Dean
Last day to submit candidate written response to Associate Dean of Library; Application forwarded to Dean |
| April 4, 2025 | Dean initial recommendation due to applicant |
| April 7, 2025 | Last day for applicant to request conference with dean |
| April 11, 2025 | Last day to hold conference with dean |
| April 14, 2025 | Dean final recommendation due to applicant |
| April 17, 2025 | Last day to submit candidate written response; Application forwarded to Provost |
| May 5, 2025 | Provost recommendation due to applicant |
| May 8, 2025 | Last day for applicant to request conference with Provost |
| May 13, 2025 | Last day to hold conference with Provost |
| May 14, 2025 | Provost final recommendation due to applicant
Application forwarded to President |
| May 19, 2025 | President recommendation to applicant |
| May 29, 2025 | Action by Board of Trustees |
Sabbatical Leave – AY2025-26
All deadlines 4:30 pm Eastern Time
| October 21, 2024 | Candidate Application due to Primary Peer Review Committee (PPRC) and Dean in Interfolio by 4:30 PM for concurrent review |
| October 31, 2024 | PPRC and Dean’s Separate Recommendation due to applicant |
| November 6, 2024 | Last day for applicant to request conference with PPRC Chair and/or Dean. |
| November 11, 2024 | Last day to hold conference with PPRC Chair and/or Dean or to submit a written response via Interfolio |
| November 15, 2024 | PPRC and Dean’s final response due |
| November 20, 2024 | Last day for applicant to submit final response via Interfolio;
Application forwarded to University Sabbatical Review Committee |
| December 13, 2024 | University Sabbatical Review Committee (USRC) recommendation due to applicant |
| December 20, 2024 | Last day for applicant to request conference with USRC Chair. |
| January 9, 2025 | Last day to hold conference with USRC Chair and/or submit a written response via Interfolio |
| January 16, 2025 | University Sabbatical Review Committee’s final recommendation due to applicant |
| January 23, 2025 | Last day for applicant to submit final response via Interfolio;
Application forwarded to Provost |
| February 17, 2025 | Provost recommendation due to applicant due |
| February 26, 2025 | Last day for applicant to request conference with Provost. |
| March 4, 2025 | Last day applicant may meet with the Provost and/or provide a written response via Interfolio |
| March 7, 2025 | Provost’s final recommendation due to applicant
Application forwarded to President |
| March 21, 2025 | President recommendation to applicant |
| April 11, 2025 | Action by Board of Trustees |
| April 14, 2025 | Approved applicants notified of BOT Action |
Librarian Range Adjustment Program- AY2024-25
All deadlines 4:30 pm Eastern Time
| May 1, 2025 | Candidate’s application due to LPAC |
| May 14, 2025 | LPAC written evaluation and recommendation forwarded to each candidate |
| May 20, 2025 | Written appeal by the candidate to LPAC, if necessary; LPAC forwards each Candidate’s file to the Dean
|
| May 27, 2025 | Dean’s written evaluation and recommendation forwarded to each candidate |
| June 5, 2025 | Written appeal by the candidate to the Dean, if necessary; Dean forwards each Candidate’s file to the Provost |
| June 13, 2025 | Provost recommendation forwarded to each candidate and forwards each Candidate’s file to the President |
| June 27, 2025 | President forwards recommendation to each candidate
|
*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.
The following pages on the Human Resources website outline the steps and schedules for evaluation and reappointment of Managerial and Professional Staff.
Managers – Evaluation and Reappointment
Residence Halls*
Residence Halls information is available at https://www.montclair.edu/residence-life/contact-us/
*Dates are subject to change
Important Update: The Wednesday Meeting Period is 1:30-5:30 PM during the Fall Term. The Monday and Wednesday Common Hour is 2:00-3:30 PM during the Spring Term.
The meetings on this Schedule of Meetings are designated by the Administration in consultation with the Graduate Council, Local 1904 AFT, University Senate, and the University Undergraduate Curriculum Committee. Other meetings should not be scheduled to conflict with the meetings in the Schedule of Meetings, except in unusual or extraordinary circumstances. Actual dates, times and locations for all meetings will be announced by the appropriate office.
- September 3, 2024
- Opening Day (Schedule does not follow the usual Wednesday meeting times):
- Graduate Program Coordinators (8:30 a.m. – 9:30 a.m.)
Divisional Meetings (9:45 a.m. – 10:45 a.m.)
President’s Opening Day Address (11:00 a.m. – 12:00 p.m.)
College/School Meeting (1:30 p.m. – 2:30 p.m.)
Department Faculty Meeting (2:45 p.m. – 3:45 p.m.)
University Senate Meeting (4:00 p.m. – 5:00 p.m.)
-
Fall 2024 September 11 Board of Trustees September 11*
(optional)Department College/School September 18 Local 1904 AFT (1:30 pm) Graduate Council (3:30 pm) September 25 University Senate (1:30 pm) University Undergraduate Curriculum Comm. (3:45 pm) October 9 Department College/School October 23 Local 1904 AFT (1:30 pm) Graduate Council (3:30 pm) October 30 University Senate (1:30 pm) University Undergraduate Curriculum Comm. (3:45 pm) November 6 Department College/School November 8 Board of Trustees November 13 Local 1904 AFT (1:30 pm) Graduate Council (3:30 pm) November 20 University Senate (1:30 pm) University Undergraduate Curriculum Comm. (3:45 pm) December 4 Department College/School December 11 Local 1904 AFT (1:30 pm) Graduate Council (3:30 pm) December 18 University Senate (1:30 pm) University Undergraduate Curriculum Comm. (3:45 pm) December 19 Board of Trustees Spring 2025 January 22 Local 1904 AFT January 27 Graduate Council University Undergraduate Curriculum Comm. January 29 University Senate February 3 Department February 5 Board of Trustees February 10 College/School February 12 Local 1904 AFT February 17 University Undergraduate Curriculum Comm. February 19 Graduate Council February 26 President’s Town Hall March 3 Department March 5 University Senate March 17 College/School March 19 Local 1904 AFT March 24 University Undergraduate Curriculum Comm. March 26 Graduate Council April 2 University Senate April 7 Department April 9 Local 1904 AFT April 11 Board of Trustees April 14 College/School April 16 President’s Spring Town Hall (3:00 PM) April 23 Graduate Council April 28 University Undergraduate Curriculum Comm. April 30 University Senate May 5 Graduate Council May 12 University Undergraduate Curriculum Comm. May 14 University Senate May 29 Board of Trustees June 11 Local 1904 AFT July 15 Board of Trustees
The Summer 2025 information is available by clicking Summer Session 2025.