Adjunct Information

Welcome to teaching in the MLL Department at Montclair State University

This page will help orient you as you begin your adjunct experience at MSU. Please contact the webmaster at if you experience any issues with this page or if you need further info.

Getting Started

We need the following from you in order to successfully on-board you into Montclair State's personnel system:

      • I9: I-9 Hours are required by federal law to verify the identity and employment eligibility of all persons hired to work in the United States, must be completed in-person by staff in Human Resources (CO-316) for all new hires. Please note that anyone who is neither a U.S. citizen nor a permanent resident (Green Card holder) must first contact Aditi Patel in the Global Education Center ( or 973.655.6862) prior to going to Human Resources.
      • Your resume.
      • Two letters of reference.
      • Official transcripts from the institutions of higher education from which you have earned a degree.
      • A Federal W4 tax document that you can print here or pick up in HR (CO-316).
      • A New Jersey State W4 tax document that you can print here or pick up in HR.
      • An Adjunct Application and Qualification form that you can print here or pick up in HR.
      • Voluntary Self-Identification Form.
      • Pension Questionnaire .
      • Direct Deposit form (for more info see Payroll, below).



        It is vital that you submit all necessary paperwork in order to minimize delays in finalizing your appointment and to ensure that you will be paid in a timely fashion. The University requires all faculty who are paid via Payroll Services to enroll in Direct Deposit. Once all paperwork is submitted, employees are paid bi-weekly on Fridays. Depending on the pay period, a partial payment may be given to you, followed by a supplementary check the next week to catch you up with the regular payment schedule.


        Setting up your NetID and e-mail account are the first steps in gaining access to web-based systems available to instructors, e.g. Canvas, Banner, etc.  In order to obtain a NetID, all paperwork must be given to the department administrative assistant, who will submit to HR for review.  If all paperwork is in order, the appointee’s birth date is input into the system to establish an email account.  The appointee can then visit the NetID link and follow the instructions provided to generate a NetID. From there, you will be able to access email via Gmail.

        MSU ID Card

        Faculty and staff are able to get an ID card processed 24-48 hours after a CWID # has been generated. Visit the ID office link for more information.


        A virtual permit is attached to a vehicle by the vehicle's license plate number and must be renewed yearly. All parking permits are virtual – there is no decal or hang tag to display. Register your vehicle online when you purchse your permit.


        NEST is the student information portal, standing for Network Engagement and Student Transactions, through which professors may access SSB (Self-Service Banner; for more information please see below). For best user experience with NEST, use one of the following browsers: IE, Firefox or Safari (Chrome and Microsoft Edge are not supported). Log on to NEST here.


        SSB (Self-Service Banner) is the student information system housed in the NEST portal. Here you can view class rosters, course schedules, and classroom assignments. Rooms may change up to the start date of classes so it's recommended you check back regularly. Final grades will also be entered via SSB. A list of FAQs and a how-to guide can be found here.


        We use a course management system called Canvas. After entering your netID and password, you will see your courses and can upload the syllabus, etc. Training is also available.

        Student Evaluations

        Student evaluations are distributed to the students in your class through Canvas. Electronic reporting of the student evaluations is sent to your department chair several months after the end of the course. You may obtain these evaluations from your department office.

        Final Grades

        The date of the submission of the final grades will be posted in the course schedule booklet for the semester, which may be found here. If the grades are not recorded on time, the students risk receiving an F in the course and the instructor is required to fill out a change of grade form for each student. Grades for the Fall semester are due at the end of December. The exact due date will be distributed by the department chair along with web grading instructions at Thanksgiving.

        Ordering Desk Copies

        You may be able to order desk copies or review materials for your personal use, depending on the policy of the publisher. Listed below are publishers that the department commonly uses. Check the Web site to see what the policy is for the publisher that you are interested in.

        Course Materials Resource Guide
        Directory of Publishers

        Addison Wesley Longman (A Pearson higher education company)
        One Jacob Way
        Reading, MA, 01867
        Ph: 800-552-2499
        Fax: 800-284-8292

        Allyn & Bacon, Longwood (A Pearson higher education company)
        160 Gould Street
        Needham Heights, MA, 02194
        Ph: 800-852-8024
        Fax: 781-455-7024

        Cambridge University Press
        An order of 15 or more copies must be placed with a bookstore prior to requesting a complimentary copy.
        Ph: 845-353-7500
        Fax: 845-353-4141

        Columbia University Press
        Copy/Exam Copy,
        136 South Broadway
        Irvington, NY, 10533
        Ph: 800-944-8648
        Fax: 800-944-1844

        Consortium Publishing
        John Carlevale,
        640 Weaver Hill Road,
        West Greenwich, RI, 02817-2261
        Ph: 401-397-9838
        Fax: 401-392-1926

        Cornell University Press
        Sage House,
        512, East State Street
        Ithaca, NY, 14850
        Fax: 607-277-2374

        Heinle & Heinle ESL
        Ph: 877-633-3375
        Call or e-mail for review or desk copies.

        Heinle & Heinle Foreign Languages
        Ph: 800-423-0563
        Call or e-mail for review or desk copies.

        Houghton Mifflin Company
        3328 Park Avenue
        Weehawken, NJ 07086
        Ph: 800-733-1717
        Fax: 800-733-1810

        Ideal Foreign Books
        Ana Mendez,
        132-10 Hillside Avenue,
        Richmond Hills, NY, 11418
        Ph: 800-284-2490
        Fax: 718-297-7645

        McGraw-Hill Higher education
        Roni Saunders,
        P.O. Box 445, 148 Princeton Road
        Hightstown, NJ, 08520-0445
        Ph: 800-338-3987 Prompt #3
        Fax: 609-426-7099

        Norton, W. W & company, INC.
        Keystone Industrial Park
        Scranton, PA, 18512
        Ph: 800-233-4830
        Fax: 800-458-6515

        Ohio University Press
        Judy Wilson, Scott Quandrangle
        Athens, Ohio, 45701
        Ph: 740-593-1154
        Fax: 740-593-4356

        Oxford University Press
        Angel Torres
        198 Madison Avenue,
        New York, NY, 10016
        Ph: 212-726-6166
        Fax: 212-726-6450

        Penguin Putnam INC.
        Academic Marketing,
        375 Hudson Street,
        New York, NY, 10014
        Ph: 212-366-2374
        Fax: 212-366-2933

        Prentice Hall (A Pearson higher education company)
        Prentice Hall PTR,
        One Lake Street,
        Upper Saddle River, NJ, 07458
        Ph: 800-526-0485

        Random House INC.
        400 Hahn road,
        Westminster, MD, 21158
        Ph: 800-258-4233
        Fax: 800-659-2436

        St. Martin Press
        Academic Marketing,
        Holtzbrinck Publishers,
        115 W. 18th Street, 6th Floor, New York, NY,10011
        Fax: 212-647-1874

        Thomson Learning (all part of Heinle & Heinle and Wadsworth)
        Ph:  914 747-0110 Ex: 1

        Walter de Gruyer, INC.
        Bruce Swanson,
        200 Saw Mill River Road,
        Hawthorne, NY, 10562
        Ph: 914-747-0110 ,Ex: 21
        Fax: 914-747-1326

        Wellesley-Cambridge Press
        Gilbert Strang,
        P.O. Box 812060
        Wellesley, MA,  02482
        Ph: 781-431-8488
        Fax: 617-253-4358

        Wiley, John, & sons, INC.
        Halina Salkeld,
        One Wiley Drive,
        Somerset, NJ, 08875
        Ph: 732-302-2263
        Fax: 732-302-2300


        Instructors are expected to adhere to copyright regulations when using department copying facilities.

        MLL faculty in Schmitt Hall cannot connect personal computers directly to the MSU PaperCut print server environment, but can print using Web Print. To do so, connect to, login with your netID credentials, and select WebPrint from the left hand side. Send the print job to msupapercut\Copy-Print-MailRoom-VQ (virtual) (search for it in the search box or on the second page of printers) and send your PDF or XLS or DOC file. You can then release your print job at either printer in CS225 using your University ID card.

        Being Observed

        Adjunct professors are observed in their teaching once a year, either by the chair of the department or a designated representative. You will be notified of the observation and asked for appropriate times for the observation. It is helpful if you provide an outline of the class to the observer beforehand or when they enter the class.