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Nominated Non-Degree and Exchange Student Checklist

For NOMINATED Non-Degree International Students

This page is for non-degree students who have been admitted to Montclair State for one or two semesters through a partnership program.  This includes International Exchange Students and International Visiting Students.

Congratulations on your acceptance as a non-degree student to Montclair State University! We want you to have an easy transition to Montclair State and we hope this checklist will help as you prepare to arrive on campus.

Please read the checklist carefully and follow all the necessary steps.

The Office of Global Engagement team at Montclair State University is available to assist you through every stage of the journey from nomination to completing your semester or year here on campus.

Step 1
Know Your Campus Wide ID (CWID) and NetID

Your Campus-Wide ID (CWID) and NetID are your keys to becoming a Montclair State student.

They were assigned to you when you were accepted to the University. You will find your CWID and NetID in your acceptance letter.

Questions about this step? Misplaced your CWID or NetID? Contact 973-655-4185 or email studyabroad@montclair.edu for assistance.

Step 2
Activate Your NetID

Your NetID is your Montclair State email account login ID and your ID for other web-based University systems (NEST). You can establish (claim) your NetID on the NetID Website.

Questions about this step? Contact 973-655-4185 or email studyabroad@montclair.edu for assistance.

Step 3
IMPORTANT: Access Your Incoming Program Portal

Your Incoming Program Portal contains useful information that you will want to read through.

Once you have a NetID, you must create an account on the Incoming Program system. This portal will enable you to request classes and housing. If you are an international student, it will also direct you to the site to apply for your visa documentation.

On the Incoming Program site, click on “Apply Now”. It will ask you for various documents, including:

  • List of courses you are currently taking and not on your official transcript
  • Preferred academic area(s) of study at Montclair State University
  • Course Request form
  • Visa application form (international non-degree students only)

You will be able to request specific courses, which can be in your major field or courses from across the university in any department, subject to pre-requisites.

Step 4
Register for an Admitted Student Webinar

Join us for one of our admitted student general or visa sessions.  Learn more about:

  • Visa process and interview tips
  • Packing tips, travel, and arrival
  • Location and housing options
  • Campus resources
  • Employment
  • Tuition and payment plans
  • Next steps/orientation
  • And more!

Register Here!

Step 5
Submit Your DS-2019 Application

To apply for an F-1 or J-1 visa or to transfer your existing F-1/J-1 record, you are required to apply for a Form I-20 or Form DS-2019 first.

Before submission, please confirm the following:

✔       The affidavit and application are typed with the exception of the signatures which must be handwritten. In lieu of a “wet” handwritten signature, an electronic signature can be used. The signatures MUST NOT be typed!

✔       The affidavit must be signed by the sponsor AND the student. If you are using your own funds (self-sponsoring), please note “self” in the relationship field and sign your name in BOTH the sponsor and student signature fields.

✔       All financial documents submitted must be dated within the last three months.

✔       A signed affidavit of support must be provided for EVERY person noted on the financial documents, including “self”.

✔       The financial documents must show the minimum amount of funding required as per the estimated expenses document.

Please allow at least 10 business days (business days are Monday through Friday) to review your application. After it is reviewed, we will contact you by email (from oge@montclair.edu) with a status update, requesting additional information if needed. If approved, please follow the emailed instructions to arrange for shipping of the original document.

Students who are already in the U.S. on active F-1/J-1 status:

  • Submit the Application for I-20/DS-2019 and Affidavit of Support and the required documents noted per the procedure above.
  • Email oge@montclair.edu with copies of:
    • Current I-20/DS-2019
    • F-1/J-1 visa stamp (or USCIS approval notice)
    • Most recent I-94 record (or USCIS approval notice)
    • EAD card (if applicable)
  • You will need to ask your international advisor at your current school to transfer your F-1 or J-1 SEVIS record to Montclair State, and provide them a copy of your Montclair State acceptance letter.
Step 6
Pay the SEVIS Fee After You Receive Your DS-2019

The SEVIS fee, also known as the Federal SEVIS I-901 fee, is a mandatory fee that must be paid by student and exchange visitors before applying for a J-1 visa. The fee is $220 for the J-1 visa. The fee can be paid by credit card, Western Union Quick Pay, or by mail. We do not recommend paying the fee by mail for it might take as long as four weeks to be processed. To pay the fee online, follow these instructions:

  • Visit http://www.fmjfee.com
  • Complete the form I-901. Be sure that you enter your personal information exactly as it appears on your DS-2019
  • For DS-2019 holders, the Montclair State University program number: P105419
  • The SEVIS ID number is printed above your surname/primary name on your DS-2019. The SEVIS number starts with the letter N.
  • Once you have paid using a credit card, print the receipt. Do not exit the receipt page until you print the receipt. You will not be able to return to the receipt page once closed.

SEVP will accept third-party payments, meaning someone else can pay your I-901 SEVIS fee for you. For students who cannot pay the fee by credit card, third-party payers are also restricted from paying the fee by credit card. For instructions on how to complete the Western Union Quick pay/Quick Collect form, please visit: https://www.ice.gov/sevis/i901/wu-instructions

Step 7
Apply for J-1 Visa

Complete the online application form DS-160 (some applicants will also be required to submit a form DS-157). All forms must be completed and signed, and can be found at http://evisaforms.state.gov/default.asp. A separate form is needed for children, even if they are included in their parent’s passport.

Visit http://www.usembassy.gov to locate the embassy or consulate near you to schedule your required visa appointment. Wait times for an appointment can be lengthy so apply as soon as possible upon receiving your DS-2019.

As you prepare for your visa appointment, you may wish to contact an EducationUSA Advising Center in your home country. See http://www.educationusa.info for more information. The EducationUSA Advising Center can give you helpful information about application procedures specific to your home country. If possible, you may want to attend a pre-departure orientation program organized by the center. This orientation will likely include information not only about applying for the visa, but also about American culture.

Prepare your Documents for Your Interview

Provide the following documents to the U.S. embassy or consulate at the interview:

  • Passport valid for up to 6 months past the intended end date on your DS-2019.
  • DS-2019-the original document is required-electronic print-outs are not accepted
  • Original admission letter from Montclair State University.
  • Receipt of SEVIS fee payment.
  • Documented proof of financial support.
  • Test scores and academic records.
  • 2×2 visa photo (for specific requirements visit: https://travel.state.gov/content/visas/en/general/photos.html)
  • Additional documents as required by the embassy or consulate (check your home country’s embassy or consulate for more information)

Canadian Students

Canadian citizens are not required to obtain a visa to enter the United States; however, they must obtain a DS-2019 and pay the SEVIS fee before entering the U.S.

The following documents must be presented to the customs officer either at the border or airport:

  • Valid passport.
  • Admission letter from Montclair State University.
  • Receipt of SEVIS fee payment.
  • Documented proof of financial support.
  • DS-2019.

*Permanent residents of Canada are required to obtain a visa before entering the United States. Follow the instructions in the section “Apply for Visa.”

Step 8
Complete Mandatory Health Requirements

The University Health Center oversees all mandatory health requirements for student enrollment. After you commit to Montclair State University and before you join us on campus for the start of your term you will need to:

  • Submit your immunization records to the University Health Center. Important: you can only access this portal approximately 5 days after submission of your deposit or confirmation of your enrollment.
  • Your personal medical records or records from your high school or another university must be submitted.
  • Scan and Upload the forms into the online Med+Proctor portal. Your Med+Proctor account must be created using your @mail.montclair.edu email extension. Please note that the University Health Center is no longer accepting documentation in paper form. Therefore, please do not mail completed forms to the University. Instead, scan and upload all documents online in the portal. For additional information about using the portal, see the online instructions. Questions about this step? Contact the University Health Center at 973-655-4361 or email help@medproctor.com for assistance.
  • Create a MyHealth Portal  for other health related items (NOT immunizations).
  • Assure adequate health insurance coverage. All full-time Montclair State students are required to have health insurance coverage. Montclair State will automatically enroll you in the Student Health Insurance Plan provided through the University. If you have private health insurance coverage that meets the U.S. Department of State’s requirements then you can waive this enrollment by showing proof of other insurance.

Once enrolled in the Student Health Insurance Plan, students can access their insurance card here.

Major medical benefits must be at least $100,000 for each accident or illness.
Repatriation of remains benefit must be at least $25,000.
Medical evacuation benefit must be at least $50,000.
The deductible for each accident or illness may not exceed $500.
Policy may not unreasonably exclude coverage for perils inherent to the activities of the exchange program.

You can waive the enrollment and health insurance premium fee by providing the following information:

  • The policy must also be in English
  • All amounts must be listed in US dollars
  • Policy documents must show dates of coverage

This information must be submitted to oge@montclair.edu with the subject line: HEALTH INSURANCE WAIVER-J1, no later than September 2, 2022.

Step 9
Complete Online Orientation and Register for In-Person Orientation

Refer to your email to access the mandatory online orientation course which is completed in the Canvas platform. This must be completed no later than September 2, 2022.

Register for the general and international orientation programs using links provided in emails.

For more information, see our orientation page.

Step 10
Plan Your Arrival to Campus

Choose Your Arrival Date

When purchasing your plane ticket, international students should note the start date on your DS-2019. You are allowed to enter the United States up to 30 days prior to the start date listed on the DS-2019.

For more information see Pre-Arrival Information.

Step 11
After Your Arrival in the U.S.

Attend International Student Orientation activities for international students as well as any mandatory general in-person orientation experiences.