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Nominated Non-Degree and Exchange Student Checklist

For NOMINATED Non-Degree International Students

This page is for non-degree students who have been admitted to Montclair State for one or two semesters through a partnership program.  This includes International Exchange Students and International Visiting Students.

Congratulations on your acceptance as a non-degree student to Montclair State University! We want you to have an easy transition to Montclair State and we hope this checklist will help as you prepare to arrive on campus.

Please read the checklist carefully and follow all the necessary steps.

The Office of Global Engagement team at Montclair State University is available to assist you through every stage of the journey from nomination to completing your semester or year here on campus.

Step 1
Know Your Campus Wide ID (CWID) and NetID

Your Campus-Wide ID (CWID) and NetID are your keys to becoming a Montclair State student.

They were assigned to you when you were accepted to the University. You will find your CWID and NetID in your acceptance letter.

Questions about this step? Misplaced your CWID or NetID? Contact 973-655-4185 or email for assistance.

Step 2
Activate Your NetID

Your NetID is your Montclair State email account login ID and your ID for other web-based University systems (NEST). You can establish (claim) your NetID on the NetID Website.

Questions about this step? Contact 973-655-4185 or email for assistance.

Step 3
IMPORTANT: Access Your Incoming Program Portal

Your Incoming Program Portal contains useful information that you will want to read through.

Once you have a NetID, you must create an account on the Incoming Program system. This portal will enable you to request classes and housing. If you are an international student, it will also direct you to the site to apply for your visa documentation.

On the Incoming Program site, click on “Apply Now”. It will ask you for various documents, including:

  • List of courses you are currently taking and not on your official transcript
  • Preferred academic area(s) of study at Montclair State University
  • Course Request form
  • Visa application form (international non-degree students only)

You will be able to request specific courses, which can be in your major field or courses from across the university in any department, subject to pre-requisites.

Step 4
Apply for a Visa

Begin the process to apply for a visa to study in the US. The DS-2019 is a document you will need to apply for a visa.

Apply for DS-2019 through the Incoming Program portal. This portal will link you directly to the DS-2019 application and information site.

Step 5
Pay the SEVIS Fee After You Receive Your DS-2019

The SEVIS fee, also known as the Federal SEVIS I-901 fee, is a mandatory fee that must be paid by student and exchange visitors before applying for a J-1 visa. The fee is $220 for the J-1 visa. The fee can be paid by credit card, Western Union Quick Pay, or by mail. We do not recommend paying the fee by mail for it might take as long as four weeks to be processed. To pay the fee online, follow these instructions:

  • Visit
  • Complete the form I-901. Be sure that you enter your personal information exactly as it appears on your DS-2019
  • For DS-2019 holders, the Montclair State University program number: P105419
  • The SEVIS ID number is printed above your surname/primary name on your DS-2019. The SEVIS number starts with the letter N.
  • Once you have paid using a credit card, print the receipt. Do not exit the receipt page until you print the receipt. You will not be able to return to the receipt page once closed.

SEVP will accept third-party payments, meaning someone else can pay your I-901 SEVIS fee for you. For students who cannot pay the fee by credit card, third-party payers are also restricted from paying the fee by credit card. For instructions on how to complete the Western Union Quick pay/Quick Collect form, please visit:

Step 6
Apply for J-1 Visa

Visit to locate the embassy or consulate near you to schedule your required visa appointment. Wait times for an appointment can be lengthy so apply as soon as possible upon receiving your DS-2019.

As you prepare for your visa appointment, you may wish to contact an EducationUSA Advising Center in your home country. See for more information. The EducationUSA Advising Center can give you helpful information about application procedures specific to your home country. If possible, you may want to attend a pre-departure orientation program organized by the center. This orientation will likely include information not only about applying for the visa, but also about American culture.

Prepare your Documents for Your Interview

Provide the following documents to the U.S. embassy or consulate at the interview:

  • Online application form DS-160 (some applicants will also be required to submit a form DS-157). All forms must be completed and signed, and can be found at A separate form is needed for children, even if they are included in their parent’s passport.
  • Passport valid for up to 6 months past the intended end date on your DS-2019.
  • DS-2019.
  • Original admission letter from Montclair State University.
  • Receipt of SEVIS fee payment.
  • Documented proof of financial support.
  • Test scores and academic records.
  • 2×2 visa photo (for specific requirements visit:
  • Additional documents as required by the embassy or consulate (check your home country’s embassy or consulate for more information)

Canadian Students

Canadian citizens are not required to obtain a visa to enter the United States; however, they must obtain a DS-2019 and pay the SEVIS fee before entering the U.S.

The following documents must be presented to the customs officer either at the border or airport:

  • Valid passport.
  • Admission letter from Montclair State University.
  • Receipt of SEVIS fee payment.
  • Documented proof of financial support.
  • DS-2019.

*Permanent residents of Canada are required to obtain a visa before entering the United States. Follow the instructions in the section “Apply for Visa.”

Step 7
Complete Mandatory Health Requirements

The University Health Center oversees all mandatory health requirements for student enrollment. After you commit to Montclair State University and before you join us on campus for the start of your term you will need to:

  • Download and print the immunization forms from the University Health Center
  • Have your health care provider complete and sign the forms. Records from your high school or another university may be submitted in place of these forms.
  • Enter your immunization record information from the forms into the online My Health application. Scan and upload your paperwork into the My Health portal. Please note that the University Health Center is no longer accepting documentation in paper form. Therefore, please do not mail completed forms to the University. Instead, scan and upload all documents online in the portal.
  • Assure adequate health insurance coverage. All full-time Montclair State students are required to have health insurance coverage. Montclair State will automatically enroll you in the Student Health Insurance Plan provided through the University. If you have private health insurance coverage, you must waive this enrollment by showing proof of other insurance. You can waive the enrollment and health insurance premium fee by going to How To Waive Health Insurance and completing the waiver process.

Questions about this step? Contact the University Health Center at 973-655-4361 or email for assistance.

Step 8
Plan Your Arrival to Campus

Choose Your Arrival Date

When purchasing your plane ticket, international students should note the start date on your DS-2019. You are allowed to enter the United States up to 30 days prior to the start date listed on the DS-2019.

For more information see Pre-Arrival Information.

Step 9
After Your Arrival in the U.S.

Attend International Student Orientation activities for international students.