International Student Checklist

Congratulations on your acceptance to Montclair State University! We want you to have an easy transition to University life and we hope this checklist will help as you prepare to arrive on campus.

Please read the checklist carefully and follow all the necessary steps.

The Office of Global Engagement at Montclair State University is available to assist international students through every stage of the journey from new applicant through to graduation.

Step 1
Know Your Campus-wide ID (CWID) and PIN

Your Campus-Wide ID (CWID) and PIN are your keys to becoming a Montclair State student.

These were assigned to you when you were accepted to the University. You will find your CWID and PIN in your acceptance letter. You will use your CWID and PIN to submit your New Student Deposit.

Questions about this step? Misplaced your CWID and PIN? Contact the Office of Undergraduate Admissions at 973-655-4444 or email for assistance.

Step 2
Let us know you're committing to Montclair State

To reserve your place at Montclair State, simply submit your new student deposit payment* online by the posted deadline.

To pay your deposit, use your Campus Wide ID (CWID) provided in your acceptance letter. Log in using your CWID (the eight-digit number) and your PIN, which is your six-digit date of birth (MMDDYY).

If you are planning to live on campus, you may also submit your housing deposit* at this time. Once your new student deposit and housing deposit are processed, you may complete the online Housing Application. You must complete the Housing Application by June 1.

*The new student deposit and housing deposit are non-refundable. On-campus housing is guaranteed for students who have paid their housing deposit by June 1. Housing is available on a first-come, first-served basis for those who pay their housing deposit after June 1.

Questions about your New Student Deposit? Contact the Office of Undergraduate Admissions at 973-655-4444 or email for assistance.

Questions about your Housing Deposit and Application? Contact the Office of Residence Life at 973-655-5188 or email for assistance.

Please allow 24-36 hours for your payment/s to be processed before moving on to Step 3.

Step 3
Activate your NetID

Your NetID is your Montclair State email account login ID and your ID for other web-based University systems. Your NetID and instructions for how to activate it will be emailed to you 3 business days after you deposit.

Once your NetID has been activated, you will begin receiving communications to your Montclair State email account from your academic advisors and other University staff. To log in, visit, enter your, use your NetID password and click “Sign in”.

Questions about this step? Contact the Office of Undergraduate Admissions at 973-655-4444 or email for assistance.

Step 4
Submit Your I-20 Application

NOTE: You must wait at least 24 hours after you activate your NetID before you will be able to log into our Global Engagement Portal and submit your I-20 application.

Log In Instructions:

  2. Select option 1 “I am admitted and have setup my Net ID username and password.”, and click “Submit”.
  3. Sign in using your MSU NetID (not your CWID) and password.

Once signed in:

  • Select “Fall, 2021”
  • Click the red “Apply” button.
  • Carefully read ALL instructions, and upload the required documents indicated before clicking the red “Submit” button.

Please click here for step-by-step instructions with screenshots.  Please also review our Forms and Documents webpage.

Please allow at least 10 business days (business days are Monday through Friday) to review your application. After it is reviewed, we will contact you by email (from with a status update, requesting additional information if needed.

In order for your document to be mailed, you must prepay for shipping through eShipGlobal (see eShipGlobal Instructions).

Students who are already in the U.S. on active F-1 status:

  • You will need to ask your international advisor at your current school to transfer your F-1 SEVIS record to Montclair State, and provide them a copy of your Montclair State acceptance letter.
  • You are still required to submit an I-20 application.
  • In addition to the regular upload requirements, the following is also required in your I-20 application:
    • Current I-20
    • F-1 visa stamp (or USCIS approval notice)
    • Most recent I-94 record (or USCIS approval notice)
    • EAD card (if applicable)
    • Complete the “SEVIS Transfer-In” request under the “Recommendations/Approvals” section
Step 5
Pay the SEVIS fee

The SEVIS fee, also known as the Federal SEVIS I-901 fee, is a mandatory fee that must be paid by student and exchange visitors before applying for an F-1. The fee is $350 for the F-1 visa. The fee can be paid by credit card, Western Union Quick Pay, or by mail.  We do not recommend paying the fee by mail for it might take as long as four weeks to be processed. To pay the fee online, follow these instructions:

  • Visit
  • Complete the form I-901. Be sure that you enter your personal information exactly as it appears on your I-20.
  • The Montclair State University school code is: NEW214F01039000
  • The SEVIS ID number is printed on the top left of your I-20. The SEVIS number starts with the letter N.
  • Once you have paid using a credit card, print the receipt. Do not exit the receipt page until you print the receipt. You will not be able to return to the receipt page once closed.

A prospective F student with a country of citizenship or who was born in Cameroon, Ghana, Kenya, Nigeria, or Gambia must pay by money order, Western Union Quick Pack, or certified check drawn from a U.S. bank.

SEVP will accept third party payments, meaning someone else can pay your I-901 SEVIS fee for you. For students who cannot pay the fee by credit card, third party payers are also restricted from paying the fee by credit card. For instructions on how to complete the Western Union Quick pay/Quick Collect form, please visit:

Step 6
Apply for Your F-1 Visa

Visit to locate the embassy or consulate near you to schedule your required visa appointment.  Wait times for an appointment can be lengthy so apply as soon as possible upon receiving your I-20.

As you prepare for your visa appointment, you may wish to contact an EducationUSA Advising Center in your home country. See for more information. The EducationUSA Advising Center can give you helpful information about application procedures specific to your home country. If possible, you may want to attend a pre-departure orientation program organized by the center. This orientation will likely include information not only about applying for the visa, but also about American culture.  We also recommend that you review NAFSA’s 10 Points to Remember to prepare for your visa interview.

Prepare the following documents for the visa interview at your local U.S. embassy or consulate:

  • Online application form DS-160 (some applicants will also be required to submit a form DS-157). All forms must be completed and signed, and can be found at A separate form is needed for children, even if they are included in their parent’s passport.

  • Passport valid for up to 6 months past the intended end date on your I-20

  • I-20

  • Admission letter from Montclair State University

  • Receipt of SEVIS fee payment

  • Documented proof of financial support

  • Test scores and academic records

  • 2×2 visa photo (for specific requirements visit:

  • Additional documents as required by the embassy or consulate (check your home country’s embassy or consulate for more information)

Canadian Students*

  • Canadian citizens are not required to obtain a visa to enter the United States; however, they must obtain an I-20 and pay the SEVIS fee before entering the US.

  • The following documents must be presented to the customs officer either at the border or airport:

    • Valid passport

    • Admission letter from Montclair State University

    • Receipt of SEVIS fee payment

    • Documented proof of financial support

    • I-20

*Permanent residents of Canada are required to obtain a visa before entering the United States.

Step 7
Complete Mandatory Health Requirements

The University Health Center oversees all mandatory health requirements for student enrollment.  Before you join us on campus for the start of your term you will need to:

  • Download and print the immunization forms from the University Health Center
  • Have your health care provider complete and sign the forms. Records from your high school or another university may be submitted in place of these forms.
  • Enter your immunization record information from the forms into the online My Health application. Scan and upload your paperwork to the My Health portal. Please note that the University Health Center is no longer accepting documentation in paper form. Therefore, please do not mail completed forms to the University. Instead, scan and upload all documents online in the portal.
  • Assure adequate health insurance coverage. All full-time Montclair State students are required to have health insurance coverage. Montclair State will automatically enroll you in the Student Health Insurance Plan provided through the University. If you have private health insurance coverage, you must waive this enrollment by showing proof of other insurance. You can waive the enrollment and health insurance premium fee by clicking here.

Questions about this step? Contact the University Health Center at 973-655-4361 or email for assistance.

Step 8
Upload Your ID Card Photo

So your Student ID card can be available when you arrive on campus, please follow the instructions below:

  • Find/take a great photo of yourself! (Color photo only)
  • Crop from just above the top of your head to your shoulders. (Important – do not crop off any part of your head!)
  • Photo should have you looking straight ahead into the camera.
  • No hats, sunglasses, emojis, hands, hair or anything else should be obstructing/touching your face.
  • Use a flash to eliminate shadows on your face.
  • Stand against a light colored wall or door for the background.
  • Think of a driver’s license/passport photo but with a smile!

How To Upload Your Photo

  1. Log into the eAccounts website with your NetID and password and register your account if this is your first time visiting eAccounts.
  2. To register your account:
    • Click on the “Profile” tab
    • Click “Transaction System Registration” in the menu bar
    • Click “Register” to connect your account to the transaction system
  3. Now, you can submit your photo, click the “Profile” tab and then click “Click here to submit your photo link”. From here, you will be prompted to upload your photo.
  4. Within 24 hours (business days only) you will receive an automated email saying your photo was either approved or rejected.

Please Note: Photos are reviewed during business hours/days (excluding Fridays in the Summer, Saturdays, Sundays). After review, an automated email is sent informing you whether your photo has been accepted or rejected.

For photos approved after Friday,  July 16, 2021, ID cards must be processed at the ID Card Office.

Step 9
Submit Your Final Transcripts

Your final college and high school transcripts/evaluation report (that show final grades for all coursework completed) should be submitted prior to the start of the semester.

Final transcripts from colleges outside of the U.S. must first be evaluated by an NACES-member evaluation company, and the official evaluation report must be sent to us directly from the evaluation company.

Official final transcripts from U.S. high schools or colleges must be sent to us directly from the school. The high school transcript requirement is waived for incoming transfer students who have earned an associate degree or 60+ credits from a four-year institution.

For electronic submissions, please use:

By mail, please use the following address:

Montclair State University
Office of Undergraduate Admissions
1 Normal Avenue
Montclair, NJ 07043
Step 10
Choose Your Arrival Date

Choose Your Arrival Date

When purchasing your plane ticket, international students should note the start date on your I-20. You are allowed to enter the United States no earlier than 30 days prior to the start date listed on the I-20.

Also note that any student travelling internationally into the United States, or from any U.S. State designated as a hotspot, must self-isolate off campus or within their assigned residential unit for 14 days upon arrival in New Jersey.

For more information see Pre-Arrival Information.

Step 11
Attend International Student Orientation

Attend International Student Orientation activities for international students.