Graduation

It is the student's responsibility to complete the curriculum prescribed in the University catalog in effect, or as modified, when he/she matriculates. Students who will be completing their curriculum requirements for degrees, teacher certification, or Post Baccalaureate certificates must complete the Application to Graduate through their NEST account in order to be evaluated for completion of requirements and subsequently become eligible for degree conferment, certificate or recommendation for teacher certification.

View pdf instructions: How to Apply to Graduate through NEST

Graduation Application Deadlines

  • January graduation -Apply June 1, 2017 - October 1, 2017 (extended deadline October 15, 2017)
  • May graduation -- Apply July 1, 2017 - November 1, 2017
  • August graduation--Apply February 15, 2018 - June 15, 2018

You will receive an email at your Montclair State University email address prior to your final term. This email will direct you to review the "Notes" and the "Saved" audit to be found in your Degreeworks audit available through NEST

If you change your mind and wish to re-file for a subsequent term, please email Registrar@mail.montclair.edu. You will be notified when you can re-enter the application and file for the next term. 

(*A one-time non-refundable $85 University Graduation Fee will be assessed to degree candidates for each degree or certificate sought.)

For the Addition of Special Characters on your diploma please use the Graduation Accent Form

Certification (State of New Jersey)

Baccalaureate and Master's degree candidates, as well as Post Baccalaureate Certificate candidates, who have been evaluated through the Office of the Registrar for New Jersey teaching, educational services, or administrative certificates must complete the Educational Credential Application and pay the required fees by the deadline indicated on the application.
 
All degree/certification requirements must be met before your application is sent to the NJ Department of Education.
 
Application forms will be mailed to candidates approximately four weeks prior to the deadline. Completed applications MUST BE NOTARIZED and returned with payment to: Office of the Registrar, Montclair State University, 1 Normal Ave, Montclair, NJ 07043.
 
Certification fees range from $95 to $190 per certificate. More information is available on the NJ Teacher Education web site at: http://www.state.nj.us/education/educators/license/

Applications are sent approximately four weeks after the degree conferment dates shown below.  
  • Fall - January 31st
  • Spring - May 31st
  • Summer - August 31st

Graduation vs Commencement

Graduation and Commencement are frequently confused terms.

Graduation

To graduate, a student must complete all undergraduate degree or graduate program requirements, apply for graduation through their Final Audit and be certified by the Registrar’s office for graduation. A student can complete all requirements and graduate in August, January or May, depending upon when certified by the Registrar’s office.

When to file your Final Audit: To be certified by the Registrar’s office, you should file your Final Audit as follows:

  • January graduation -Apply June 1, 2017 - October 1, 2017 (extended deadline October 15, 2017)
  • May graduation -- Apply July 1, 2017 - November 1, 2017
  • August graduation--Apply February 15, 2018 - June 15, 2018


Again, Graduation is the certified completion of your undergraduate degree or graduate program requirements. It is not a ceremony. When you apply for Graduation, through your Final Audit, you are not registering for any ceremony.

Commencement

Commencement is the symbolic ceremony that marks the closing of a your academic career where you receive commendation for your graduation. It is an opportunity for you, your family, friends and the Montclair State University community to celebrate your achievement.

Commencement Exercises are held each year for students. In order to participate in Commencement, a student must be certified by the Registrar’s office as a graduate of their undergraduate degree or graduate program.

Please visit the University’s Commencement website for information related to upcoming undergraduate and graduation Commencement ceremonies.

Convocations are ceremonies held by the individual colleges and schools where students affiliated with one of our colleges/school gather to celebrate their graduation achievement. Each college/school organizes its own Convocation program.

Information about individual Convocation ceremonies will be available on each college/school website.

Diploma/University Certificate

Available approximately 4 - 6 weeks after date of conferment for those students who have completed all requirements for graduation. 
 
Diplomas and University Certificates will be mailed directly from the diploma company to those students who have no outstanding financial obligations approximately two weeks after your conferment date. You may track your Diploma/University Certificate order by accessing www.michaelsutter.com/mont. Covers for diplomas will be available at the University Bookstore in May when picking up caps and gowns. Diploma covers will also be available in the Office of the Registrar.

Transcripts With Program Completion Information

Available approximately two weeks after conferment date.
 
Students who wish to have official transcripts of their records sent must complete a Transcript Request Form. Official transcripts may be requested online via WESS. Once you have logged in to WESS, under the Student Records heading select Official Transcript Request and follow the instructions. The transcript request form can also be printed from the MSU website, www.montclair.edu/transcript or obtained at the Office of the Registrar. The completed form may be submitted by mail, by fax, or in person. Indicate “HOLD UNTIL DEGREE CONFERRED” on the form. Transcripts will not be released for students who have outstanding financial obligations.

Before that date, if you need a Statement of Completion of Degree/Certification/University Certificate requirements to show for employment, examination, or graduate school purposes other than MSU, you may fill out a request form. This form is available on our website at www.montclair.edu/registrar/forms or in the Office of the Registrar.

Once degree/N.J. Certification/University Certificate completion information has been posted to the record, the statement of completion will no longer be obtainable; instead, an official transcript must be requested.