Graduation / Final Audit
It is the student's responsibility to complete the curriculum prescribed in the University catalog in effect, or as modified, when he/she matriculates. Students who will be completing their curriculum requirements for degrees, teacher certification, or Post Baccalaureate certificates must file an Application for Graduation-Final Audit in the Office of the Registrar. In order to be evaluated for completion of requirements and subsequently become eligible for degree conferment, certificate or recommendation for teacher certification, students must adhere to the following deadlines in filing an application:
June 1 for the following January graduation
October 1 for the following May graduation
March 2 for the following August graduation
Depending on which graduation list you filed in time for, you will receive a Final Audit from this office according to the following schedule, and prior to the change of program registration period for your last semester:
late October-December for May list
late April-May for August list
late July-August for January list
Your Final Audit will be mailed to your permanent address. All students should check their permanent address on WESS and update accordingly. Failure to do so may result in a late audit or not receiving one at all. You must also periodically check WESS for any outstanding financial obligations.*
(*A one-time $75 University Commencement Fee will be assessed to degree candidates.)
If You Missed the Deadline to File for January 2016 Graduation
Although you cannot be added to the January 2016 graduation list at this time, if you are able to complete all of your program requirements by the January conferment date, you will be able to graduate in January 2016. In order to set this process in motion, you must file immediately for a graduation date of May 2016 by completing an application and returning it to the Office of the Registrar. On the top of the application form, write the following: PLEASE MOVE TO January 2016.
After October 1, 2015, the audits for May 2016 candidates will begin to be processed. Should the result of your Final Audit indicate that your program requirements will be completed in time for the January 2016 conferment date, you will be notified and moved to the January 2016 graduation list. Should the result of this Final Audit indicate that you will not meet your program requirements, you will be notified that you will remain on the May 2016 graduation list.
Certification/certificate only candidates should follow the above instructions as well.
Please note that all documents that are needed to fulfill graduation requirements must be on file in the Office of the Registrar before you can be moved to the January 2016 graduation list (i.e., transcripts from other institutions, grade changes, and other credentials).
June 20, 2015 and October 1, 2015
Baccalaureate and Master's degree candidates, as well as Post Baccalaureate Certificate candidates, who have been evaluated through the Office of the Registrar for New Jersey teaching, educational services, or administrative certificates must complete the Application for Certification and pay the required fees by the following deadlines:
November 15 for January graduation
April 15 for May graduation
August 1 for August graduation
All degree/certification requirements must be met before your application is sent to Trenton by this office after January 31 for the January conferment, August 31 for the August conferment and approximately 2 weeks after the May conferment date.
Certificates will be sent to students from the State Department of Education in Trenton approximately six weeks after the date of conferment.
Commencement exercises are held in the spring of each year for students who have earned degrees in the preceding January or August, as well as for May degree candidates. In order to participate in Commencement, a student must have completed all degree requirements before the degree conferral date. Candidates who are either removed from the May graduation list or re-file for a subsequent degree conferral date will be eligible to participate in Commencement the following May. Students should file for final audit by October 1 for May graduation, June 1 for January completion, or March 1 if the degree is to be completed in August. In addition to the formal University-wide Commencement exercises, each School and College hosts a Convocation Ceremony during the week prior to Commencement.
Before that date, if you need a Statement of Completion of Degree/Certification/University Certificate requirements to show for employment, examination, or graduate school purposes other than MSU, you may fill out a request form. This form is available on our website at www.montclair.edu/registrar/forms or in the Office of the Registrar.
Once degree/N.J. Certification/University Certificate completion information has been posted to the record, the statement of completion will no longer be
obtainable; instead, an official transcript must be requested.