Academic Regulations Fall

Fall 2015

Attendance

Grades and Standards

Prerequisite Courses

Auditing Courses

Graduate Thesis/Thesis Extension

Repeated Courses

Cancellation of Course & Staffing

Graduate Credit Course-Undergraduates

Standards for Academic Progress

Course Overlap

Independent Study

Student Course Load

Enrollment Verification

Pass-Fail Grading

Student Responsibility

Final Examinations  

Withholding of Student Records

Attendance
Students are expected to fulfill all course requirements and although attendance is not always mandatory, it is desirable. Absence from laboratory or studio sessions shall be by agreement with the instructor. Instructors should notify the students in writing of the attendance requirements for each course. Professors may penalize the students for failure to meet the specific attendance requirements. Students who register are considered enrolled in their course(s) regardless of attendance. Refunds will only be processed, according to the deadlines published in each semester's Schedule of Courses book. Students not following this procedure will be charged for all course(s) in which they are registered.
Lack of attendance does not constitute a basis for a refund or withdrawal from a course(s).

Auditing Courses
To "audit" a course is to attend class regularly, without the obligation of participating in class discussions, laboratory work, examinations, performances, or any class activity other than listening. Students that audit a class will be billed the required tuition and fees. They are not eligible for any type of Financial Aid. Any student electing the audit option must complete an Audit Application and return it to the Office of the Registrar prior to the end of the third week of the semester for regularly scheduled courses or its equivalent for short term courses and other courses that meet less than full term. Audit Applications are available in the Office of the Registrar - College Hall, Room 204 or online.
Deadline for filing an Audit Application for a Full-Term Fall 2015 semester is September 24, 2015.

Cancellation of Course & Staffing
The University reserves the right to cancel any course for which the enrollment is insufficient. Students may register without penalty for another course of equal credit or receive a full refund of tuition and fees. The University also reserves the right to change faculty assignments, and therefore cannot guarantee students the faculty of their choice.

Course Overlap
Course registration overlaps may be permitted with written approval of the instructors of both courses as well as the approval of the Dean(s) and Chairperson(s) responsible for the instructional areas. Students must submit written approval to the Office of the Registrar in order to register for overlapping courses; the student or his/her representative must do this in person. Course Overlap forms are available in the Office of the Registrar, College Hall Room 204 or online.

Enrollment Verification
The Office of the Registrar, upon receipt of a signed request from a student or in person upon presentation of identification, will provide an enrollment certification letter. An enrollment certification letter will reflect either the enrollment history or an individual semester. It will also reflect any Montclair State University degrees earned, enrollment status, academic program and anticipated of graduation. This is no charge for an enrollment certification letter. Certification of Enrollment Request forms are available in the Office of the Registrar, College Hall Room 204 or online.

Final Examinations
All final examinations must be given during the regularly scheduled examination periods. The days and times of final examinations may be found at: Final Exam Schedule
No final examination may be given during the last week of classes before the examination period. If no formal examination is scheduled, the class must meet for one hour during the scheduled final examination time for a class evaluation session. Thus, all classes are required to meet during the examination period.

Grades and Standards
There are eighteen grades used at Montclair State (effective with the Fall 1989 semester):

 

A

4.0

Excellent

 

C

2.0

Fair

 

P

Pass

 

A-

3.7

 

 

C-

1.7

 

 

IN

Incomplete

 

B+

3.3

 

 

D+

1.3

 

 

IP

In Progress

 

B

3.0

Good

 

D

1.0

Poor

 

AU

Audit

 

B-

2.7

 

 

D-

0.7

 

 

NC

No Credit

 

C+

2.3

 

 

F

0.0

 

 

WD

Withdrew

Grades of D+, D, and D- are not an option for graduate students in any course. Graduate students may present only 2 grades of "C" in their program at final audit. However, D+, D, D- may be awarded to an undergraduate student enrolled in a graduate level course for undergraduate credit. The grade "IN" is intended to indicate that the student has not completed the course and that a grade is being withheld until the work is performed and approved. Students must enter into a formal contract with the faculty prior to the end of the semester. Deadlines for Incompletes are: February 15th for Fall IN's, June 30th for Spring IN's and October 15th for Summer IN's. For purposes of determining the Grade Point Average (GPA) for graduation, academic honors, dean's list, academic probation, academic furlough, suspension and dismissal and all other situations that require a specific GPA, Montclair State University maintains GPA's to three decimal places. No additional rounding will occur. Students can obtain their grades for any semester through WESS at wfs.montclair.edu.

Graduate - Thesis/Thesis Extension
For information, log on at: http://www.montclair.edu/graduate/current-students/policies-procedures-guidelines/.

Graduate Credit Course - Undergraduates
MSU seniors who have completed 105 semester hours of the bachelor's degree requirements, who possess at least a 3.00 grade point average and have taken all required prerequisites, may apply to take up to 6 hours of 500 level courses for either undergraduate or graduate credit. A graduate course taken for undergraduate credit cannot later be included in a graduate degree program. If courses are taken for graduate credit, graduate tuition and fees will be charged. Appropriate forms are available online at: http://www.montclair.edu/graduate/current-students/forms/ and must be submitted in person in the Office of the Registrar by the student or his/her representative.

Independent Study
Montclair State University offers opportunities for students to undertake academic credit on an independent study basis. Independent study courses will require an Independent Study form. The Independent Study form may be obtained from the Office of the Registrar, College Hall-Room 204 or online.
The student must process registration for these courses in person in the Office of the Registrar. This form must be completed in full and approved by the instructor and the Department Chairperson prior to registering. THE FULL COURSE NAME, SUBJECT CODE AND COURSE NUMBER ARE REQUIRED on the form.

Pass- Fail Grading
AVAILABLE TO MONTCLAIR STATE UNIVERSITY UNDERGRADUATES ONLY.
Any undergraduate student electing the pass-fail option must complete the Pass/Fail Application form which is available in the Office of the Registrar, College Hall-Room 204 or online. This form must be returned to the Office of the Registrar prior to the end of the third week of the semester for regularly scheduled courses or its equivalent for short term courses and other courses that meet less than full term. Deadline for filing a Pass/Fail Application for the Fall 2015 semester is September 24, 2015. Students electing to rescind this application must present their copy of the form to the Office of the Registrar prior to the ninth week of the Spring or Fall semester or the midpoint for short term courses and courses that meet less than full term. Upon submission and verification, the pass/fail request will become void and a letter grade condition will be in effect.
Deadline for rescinding a Pass/Fail application for the Fall 2015 semester is November 5, 2015.
NO CHANGES MAY OCCUR AFTER THIS POINT.

Prerequisite Courses
IT IS THE STUDENT'S RESPONSIBILITY to satisfactorily complete a prerequisite course before scheduling a dependent course. Students will not be permitted to register for a course for which the prerequisite has not been met.

Repeated Courses

REPEATED COURSES – Undergraduate Students

Undergraduate students who receive an F, D-, D, or D+ in a course are permitted to repeat the course once.  The Dean of each College or School has the discretion to approve a second repeat of a course only under limited special and extenuating circumstances.  Under no circumstances may a course ever be repeated more than twice.  If a course is no longer offered, it cannot be repeated.  Courses in which a student received a grade of C- or better cannot be repeated.  When a course has been repeated, both the original and the subsequent grade are included on the permanent record, but the credit for the course is counted only once.  The grade received in the last attempt will always be recorded as the official final grade for the course and will be the grade that is counted in the student’s G.P.A. 

These regulations apply whether a course is repeated at Montclair State or repeated at a different institution.

 

REPEATED COURSES – Graduate Students

In most circumstances, graduate students may not repeat a course.  In very limited special and extenuating circumstances, a graduate student who has received an F in a course may be approved to repeat the course.  Such approval must be by both the Graduate Program Director and the Dean of the Graduate School.  Under no circumstances may a course ever be repeated more than once.  If a course is no longer offered, it cannot be repeated.  When a course has been repeated, both the original and the subsequent grade are included on the permanent record, but the credit for the course is counted only once.  The grade received in the last attempt will always be recorded as the official final grade for the course and will be the grade that is counted in the student’s G.P.A.

These regulations apply whether a course is repeated at Montclair State or repeated at a different institution.


Student Academic Progress - Undergraduate
For information, log on at: http://www.montclair.edu/student-development-campus-life/center-for-advising-student-transitions/academic-advising/sapp/.

Transcript Notation

  1. Students suspended from the University, as a result of academic standings, will have a notation placed on their transcript. If the student reenrolls, remains in good academic standing and completes the requirements for graduation, the student may request removal of the notation at the time he/she files for graduation. Requests must be submitted to the Office of the Provost. The Provost, in consultation with other University officials, will make the final decision regarding removal of the notation.
  2. Students dismissed from the University, as a result of academic standings, will have a notation placed on their transcript. The notation is permanent.
  3. Notation will read as "Academic Suspension" and "Academic Dismissal" respectively.

Graduate Students Probation / Dismissal
For information, log on at: http://www.montclair.edu/graduate/current-students/policies-procedures-guidelines/#probation.

Student Course Load
Full-time Undergraduate Students
Full-time undergraduate students should earn 15-16 credit hours per semester. Special permission is required to take a Course Overload of more than 19 credit hours. To be considered a full-time student one must register for and continue active enrollment in at least 12 semester hours for the entire semester.
Full-time undergraduate students who have at least sophomore standing (30 credit hours earned) and a 3.0 or above cumulative grade point average for the semester most recently completed may, upon the approval of the Dean of the College/School in which the student is majoring, register for a Course Overload. A College/School Dean may make exceptions to the above eligibility criteria for a Course Overload. Requests for Course Overloads of 23 or more credits must additionally be approved by the Director of the Center for Advising and Student Transitions, which is located in Morehead Hall, Room 101. All registrations for Course Overloads are on a space available basis and must be processed in person in the Office of the Registrar. The University reserves the right to reduce the course load of any student who registers for more than 19 credit hours without Course Overload approval. Course Overload forms are available in the Office of the Registrar, College Hall - Room 204 or online.

Part-time Undergraduate Students
Part-time undergraduate students are students who are registered for less than 12 semester hours.

Full-time Graduate Students
All full-time graduate students must register for a minimum of nine (9) credits per semester, with a maximum of fifteen (15) credits allowed. For further information, log on at: http://www.montclair.edu/graduate/current-students/policies-procedures-guidelines/#courseload.

Part-time Graduate Students
Part-time graduate students must be registered for 8 or less credits a semester. For further information, log on at: http://www.montclair.edu/graduate/current-students/policies-procedures-guidelines/#courseload.

Continuous Matriculation
For information, log on at: http://www.montclair.edu/graduate/current-students/policies-procedures-guidelines/#matriculation.

Student Responsibility
The University reserves the right to terminate the enrollment of any student whose conduct, class attendance, academic record or financial obligation should prove unsatisfactory.


Withholding of Student Records
The release of diplomas and transcripts will be withheld for students who have a financial obligation to the University
(e.g. library, parking, loans, etc.).

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