Transcripts / Grades
REGULAR PROCESSING
Official transcripts may be requested online*, by mail, by fax, or in person and are usually processed within three to five business days of receipt in this office. There is no charge for regular processing.
*Students enrolled since 1989 may submit a transcript request online via WESS. Once you have logged in to WESS, under the Student Records heading select Official Transcript Request and follow the instructions.
For students enrolled prior to 1989 or for Same Day requests go to www.montclair.edu/transcript/ to access the PDF request form (requires Adobe Acrobat). Print the completed form (PLEASE DO NOT FORGET TO SIGN THE FORM) and submit it to the Office of the Registrar via mail, fax, or in-person.
| By Mail: | By Fax: | In Person: |
| Office of the Registrar Montclair State University Montclair, NJ 07043 |
973-655-7371 | College Hall, Room 204 (see Office Hours above) |
SAME DAY PROCESSING
Requests for Same Day Processing may be submitted in person at the Office of the Registrar no later than 1/2 hour before closing time, or by fax (973-655-7371) no later than 1:00 pm on regular business days. Requests received by fax after 1:00 pm will be processed the next business day and are sent by first class mail. Same Day transcripts are $15 for the first copy and $8 for each additional copy made within the same request. Payment must accompany request. Faxed requests must include a credit card authorization for payment which includes:
- the credit card number (Visa, Mastercard, or Discover Card only)
- expiration date
- signature of the cardholder
- total amount being authorized
Please note that all official transcripts bear the seal of the University and the signature of the Registrar and are printed on security paper.
Grades
Following the end of each semester, grades are provided to students online via WESS. Students should check their grades each semester and report any discrepancies to the Office of the Registrar.
Transcript Legend: http://www.montclair.edu/media/montclairedu/registrar/MSU-transcript-legend-effective-fall-2012.pdf
Credits and HoursAcademic credits are awarded on the semester hour (S.H.) basis. One semester hour, usually representing 50 minutes of class activity per week for 15 weeks, is equal to one credit. The GPA (grade point average) is calculated on a 4.000 scale.
Graduation Requirements
Bachelors degrees require a minimum of 120 semester hours with a minimum grade point average of 2.000 in both the major and overall academic work. Masters degrees require a minimum of 32 semester hours, with a minimum grade point average of 3.000. Doctoral degrees require a minimum of 60 semester hours, with a minimum grade point average of 3.000.
Grading system
|
GRADE |
DEFINITION |
VALUE (Quality Points) |
|
A |
Excellent |
4.0 |
|
A- |
|
3.7 |
|
B+ |
|
3.3 |
|
B |
Good |
3.0 |
|
B- |
|
2.0 |
|
C+ |
|
2.3 |
|
C |
Fair |
2.0 |
|
C- |
|
1.7 |
|
D+ |
|
1.3 |
|
D |
Poor |
1.0 |
|
D- |
|
0.7 |
|
F |
Failure |
0.0 |
|
P |
Pass |
0.0 |
|
IN |
Incomplete |
0.0 |
|
IP |
In Progress |
0.0 |
|
WD |
Withdrew |
0.0 |
|
WP |
Withdrew Passing |
0.0 |
|
WF |
Withdrew Failing |
0.0 |
|
AU |
Audit |
0.0 |
|
NC |
No Credit |
0.0 |
|
NG |
No Grade |
0.0 |
|
RF, RD+, RD, RD-, RC- |
Repeated Course |
0.0 |
Grades of D+, D, D- are not valid for Graduate courses
Interpretation of academic record
GPA(Grade point Average) = QPTS (Quality Points) divided by QHRS (Quality Hours) EHRS (Earned Hours) = Credits from courses passed at MSU plus Transfer Credits, Credit by Examination, and other credits posted to the record but not included in the GPA. AHRS (Attempted Hours) = The number of credits enrolled in for a particular semester ( appears on recent records only).
COURSE NUMBERING
Below 100 - Basic skills courses, Intensive ESL I, and Speech Improvement for foreign Speech patterns, which do not carry credit toward graduation. Some Music Performance courses.
100-399 Introductory, Elementary, and Intermediate undergraduate courses
400-499 Advanced level undergraduate courses
500-699 Graduate level courses
700-900 Doctoral level courses
DEAN’S LIST
Full time Undergraduate students: Must achieve a semester cumulative average (GPA) of 3.500 or better a minimum of 12 credits in courses which contribute to the GPA- fall and spring semesters only.
Part-Time Undergraduate Students: Must achieve a two- consecutive semester cumulative average (GPA) of 3.500 or better on a minimum of 12 credits in courses which contribute to the GPA, minimum 6 semester hours each semester-fall/spring semesters or spring/fall semester.
GRADUATION HONORS
Undergraduate students graduating with a minimum of 51 credits completed at Montclair with 48 credits in courses which contribute to the GPA, receive Honors as follows:
|
|
GPA REQUIREMENT through May 2015 |
effective August 2015 |
|
Cum Laude |
3.450 - 3.649 |
3.700 – 3.799 |
|
Magna Cum Laude |
3.650 – 3.849 |
3.800 – 3.899 |
|
Summa Cum Laude |
3.850 – 4.000 |
3.900 - 4.000 |
Student Course Load
Student course load for fall and spring semesters is delineated as follows:
Less than half-time Undergraduate Student = 1-5 S.H.
Part or Half-time Undergraduate Student = 6-11 S.H.
Full-time Undergraduate student = 12 or more S.H.
Less than half-time Graduate Student = 1-3 S.H.
Part-or Half-time Graduate Student = 4-8 S.H.
Full-time Graduate student = 9 or more S.H.
Courses from which a student has withdrawn (WD) are not considered part of the semester course load
Class Standing
Undergraduate class standing is defined as follows:
Freshman - Less than 30 S.H. earned
Sophomore – 30 S.H. – 59.99 S.H. earned
Junior – 60 S.H. – 89.99 S.H. earned
Senior – 90 or more S.H. earned
Asterisk (*) next to course
An asterisk next to a course on record = course is excluded from career statistics; taken for credit in another career and included in statistics for that career.
Grading Standards: www.montclair.edu/facultyhandbook/grading_standards.html