Transcripts / Grades

REGULAR PROCESSING
Official transcripts may be requested online*, by mail, by fax, or in person and are usually processed within three to five business days of receipt in this office. There is no charge for regular processing.

*Students enrolled since 1989 may submit a transcript request online via WESS. Once you have logged in to WESS, under the Student Records heading select Official Transcript Request and follow the instructions. 

For students enrolled prior to 1989 or for Same Day requests go to www.montclair.edu/transcript/ to access the PDF request form (requires Adobe Acrobat). Print the completed form (please do not forget to sign the form) and submit it to the Office of the Registrar via mail, fax, or in-person.

By Mail: By Fax: In Person:
Office of the Registrar
Montclair State University
Montclair, NJ 07043
973-655-7371 College Hall, Room 204
(see Office Hours above)


SAME DAY PROCESSING

Requests for Same Day Processing may be submitted in person at the Office of the Registrar no later than 1/2 hour before closing time, or by fax (973-655-7371) no later than 1:00 pm on regular business days. Requests received by fax after 1:00 pm will be processed the next business day and are sent by first class mail. Same Day transcripts are $15 for the first copy and $8 for each additional copy made within the same request. Payment must accompany request. Faxed requests must include a credit card authorization for payment which includes:

  • the credit card number (Visa, Mastercard, or Discover Card only)
  • expiration date
  • signature of the cardholder
  • total amount being authorized

Please note that all official transcripts bear the seal of the University and the signature of the Registrar and are printed on security paper.

Grades

Following the end of each semester, grades are provided to students online via WESS. Students should check their grades each semester and report any discrepancies to the Office of the Registrar.

Transcript Legend: http://www.montclair.edu/media/montclairedu/registrar/MSU-transcript-legend-effective-fall-2012.pdf

Credits and Hours

Academic credits are awarded on the semester hour (S.H.) basis. One semester hour, usually representing 50 minutes of class activity per week for 15 weeks, is equal to one credit. The GPA (grade point average) is calculated on a 4.000 scale.

Graduation Requirements

Bachelors degrees require a minimum of 120 semester hours with a minimum grade point average of 2.000 in both the major and overall academic work. Masters degrees require a minimum of 32 semester hours, with a minimum grade point average of 3.000. Doctoral degrees require a minimum of 60 semester hours, with a minimum grade point average of 3.000.

Grading system

GRADE

DEFINITION

VALUE (Quality Points)

A

Excellent

4.0

A-

 

3.7

B+

 

3.3

B

Good

3.0

B-

 

2.7

C+

 

2.3

C

Fair

2.0

C-

 

1.7

D+

 

1.3

D

Poor

1.0

D-

 

0.7

F

Failure

0.0

P

Pass

0.0

IN

Incomplete

0.0

IP

In Progress

0.0

WD

Withdrew

0.0

WP

Withdrew Passing

0.0

WF

Withdrew Failing

0.0

AU

Audit

0.0

NC

No Credit

0.0

NG

No Grade

0.0

RF, RD+, RD, RD-, RC-

Repeated Course

0.0

Grades of D+, D, D- are not valid for Graduate courses

Interpretation of academic record

GPA(Grade point Average) = QPTS (Quality Points) divided by QHRS (Quality Hours) EHRS (Earned Hours) = Credits from courses passed at MSU plus Transfer Credits, Credit by Examination, and other credits posted to the record but not included in the GPA. AHRS (Attempted Hours) = The number of credits enrolled in for a particular semester ( appears on recent records only).

COURSE NUMBERING

Below 100 - Basic skills courses, Intensive ESL I, and Speech Improvement for foreign Speech patterns, which do not carry credit toward graduation.  Some Music Performance courses.                         

100-399                   Introductory, Elementary, and Intermediate undergraduate courses                       

400-499                   Advanced level undergraduate courses

500-699                   Graduate level courses

700-900                   Doctoral level courses

 

DEAN’S LIST

Full time Undergraduate students: Must achieve a semester cumulative average (GPA) of 3.500 or better a minimum of 12 credits in courses which contribute to the GPA- fall and spring semesters only.

Part-Time Undergraduate Students: Must achieve a two- consecutive semester cumulative average (GPA) of 3.500 or better on a minimum of 12 credits in courses which contribute to the GPA, minimum 6 semester hours each semester-fall/spring semesters or spring/fall semester.   

GRADUATION HONORS 

Undergraduate students graduating with a minimum of 51 credits completed at Montclair with 48 credits in courses which contribute to the GPA, receive Honors as follows:                                   

 

GPA REQUIREMENT through

May 2015

 

 

effective August  2015

Cum Laude

 3.450 - 3.649

3.700 – 3.799

Magna Cum Laude

 3.650 – 3.849

3.800 – 3.899

Summa Cum Laude

 3.850 – 4.000

3.900 - 4.000

 

Student Course Load                                                           

Student course load for fall and spring semesters is delineated as follows:

Less than half-time Undergraduate Student = 1-5 S.H.

Part or Half-time Undergraduate Student = 6-11 S.H.

Full-time Undergraduate student = 12 or more S.H.

Less than half-time Graduate Student = 1-3 S.H.

Part-or Half-time Graduate Student = 4-8 S.H.

Full-time Graduate student = 9 or more S.H.

Courses from which a student has withdrawn (WD) are not considered part of the semester course load

Class Standing

Undergraduate class standing is defined as follows:

Freshman - Less than 30 S.H. earned

Sophomore – 30 S.H. – 59.99 S.H. earned

Junior – 60 S.H. – 89.99 S.H. earned

Senior – 90 or more S.H. earned

Asterisk (*) next to course

An asterisk next to a course on record = course is excluded from career statistics; taken for credit in another career and included in statistics for that career.

Grading Standards: www.montclair.edu/facultyhandbook/grading_standards.html