Third Party Payment

The Office of Student Accounts offers to invoice directly third-party company/sponsors (such as the US Federal Government, foreign governments, private companies, etc) for the educational costs of Montclair State University students. Montclair State University only accepts Letter of Credit from a student under the condition that the sponsor/company will pay Montclair State University directly by the established Payment Deadlines. A Letter of Credit does not relieve the student from any financial responsibilities to Montclair State University.

Please note, any student whose company/sponsor who will not remit payment until after the completion of a course or semester and/or contingent on grades, will not be granted the exemption from late fees, removal from housing, canvas deactivation or deregistration.  In instances such as these, it will be the student's responsibility to arrange for payment of his or her balance by the Payment Deadlines, and then seek reimbursement from their company.

All payments must be made payable to Montclair State University directly. Any student sponsored by an agency that intends to remit payment directly to the student as opposed to paying Montclair State University directly must arrange to settle his or her balance by the due date. Any late fees which accrue against an unpaid balance will not be reversed.

In order to ensure that bills are issued only for eligible students, official documentation endorsed by the paying company/sponsor detailing the third party's obligation to MSU must be submitted to the Office of Student Accounts before the posted deadline.

Any such authorizing document must contain the following (authorizations which fail to meet any of these requirements may be deemed insufficient):

  • Student name
  • Montclair State University CWID number
  • Name, physical address, and email address of the company/sponsor
  • Academic terms covered
  • Types of charges covered (i.e., tuition, fees, housing, etc.)
  • Expected dollar amount of coverage
  • Any special invoicing requirements of the company/sponsor

All students must present the Office of Student Accounts an official Letter of Credit to the Student Accounts Office (on company letterhead) on or before the semester due date. Any remaining balance that the Letter of Credit may not cover becomes the responsibility of the student.

In order to ensure prompt processing, a Letter of Credit should be sent by:

Email: studentaccou@mail.montclair.edu

  • Fax:973-655-4421 (Attn: Danisha Goodman)

  • In person: Office of Student Accounts, College Hall Room 218.

The student is ultimately responsible for all amounts due on their account. In the event the company/sponsor fails to make payment, financial responsibility will revert to the student. 

It is the student’s responsibility to monitor his/her bill on WESS and contact his/her company regarding payments being sent to the University. If your account remains unpaid, the University may place a hold on your account, assess late fees, deactivate Canvas access, drop your current courses, remove you from student housing, withhold release of transcripts/degree, and/or  refer your account to an external collection agency for collection which may result in negative credit bureau reporting.