The Administrative Calendar is published annually and contains the governing dates for administrative actions, personnel decisions, and other matters of importance to faculty, librarians, professional and managerial staff. Additionally, it includes the monthly College/School and department meetings dates, as well as the meeting dates for various campus groups including the University Senate, Graduate Council and Local AFT.
Dates are subject to change whenever it is deemed necessary.
Officers of the University
Jonathan GS Koppell
President
Junius Gonzales
Provost and Senior Vice President for Academic Affairs
Joseph A. Brennan
Vice President for Communications and Marketing
Althea Broomfield-Michel
University Counsel
Shawn M. Connolly
Vice President for University Facilities
David M. Chun
Chief Information Officer
Benjamin Durant
Chief Operating Officer and Senior Vice President
Meredith Gatzke
Chief Human Resources Officer
Wendy Lin-Cook
Vice President for Enrollment Management
Adam Rathbun
Vice President for Finance and Treasury
Dawn Meza Soufleris
Vice President for Student Development and Campus Life
Rita Walters
Vice President for Development
Deans
Vincent Alfonso, Ph.D.
Dean, College for Education and Engaged Learning
Theodorea Regina Berry, Ed.D.
Dean, Bloomfield College
Lora Billings, Ph.D.
Dean, College of Science and Mathematics
Margaree Coleman-Carter, M.A.
Dean of Students
Daniel Gurskis, M.F.A.
Dean, College of the Arts
Kimberly Hollister, Ph.D.
Dean, Feliciano School of Business
Danielle Insalaco-Egan, Ph.D.
Acting Associate Provost for Undergraduate Education and Acting Dean, University College
Fatma Mili, Ph.D.
Interim Dean, College of Humanities and Social Sciences
Denise O’Shea, M.L.S., M.A.
Interim Dean, Library Services
Janice Smolowitz, Ed.D., D.N.P.
Dean, School of Nursing
Keith Strudler, Ph.D.
Dean, College of Communication and Media
Ron Werner-Wilson, Ph.D.
Dean, College for Community Health
- Advertising Schedule
- Career Development Program
- Curriculum Action Dates
- Department PAC
- Departmental Assessment Committees
- Distinguished Teacher Program
- Doctoral Faculty Application Deadline
- Election of Department Chairperson
- Faculty Scholarship Program: Application Approval Process
- Internal Research Support
- Six-Year External Review Committee (formerly Visiting Committee)
- Mid-Term Evaluation of Department Chairperson
- Recruitment of Full-Time Faculty (Fall 2025)
- University Undergraduate Curriculum Committee Meeting Dates
Advertising Schedule
- July-September 2025
- Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall ’26.
- August-October 2025
- Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty vacancies, Fall ’26.
Career Development Program
The Career Development Program (CD) for AFT members is one of many ways individuals enhance their performance in their roles at the university. Open to faculty, professional staff, librarians, instructional specialists, and clinical specialists, this program is unique in that it offers opportunities for professional development to a range of employees and demonstrates the commitment of the university to support its growth as a result of the development of individuals.
Application Timetable will be announced
Curriculum Action Dates
Schedule of Curriculum Proposal Approval and Implementation
New courses and course alterations may become effective for the Summer/Fall or Winter/Spring semesters. All new courses and course alterations must be circulated throughout the University academic community for a one-month review period prior to approval by the Provost/VPAA. All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of the Provost for circulation. The lists are circulated by the Office of the Provost, via the Course Submissions/Course Actions Database found on the Provost’s website under “Forms” at the beginning of each month.
Department/School/Library PAC
- March 6, 2026
- Election of Department/School/Library PAC for 2026-27 due.
Department Assessment Committees
- October 10, 2025
- VPAA notifies deans of tenured faculty to be assessed.
- October 13, 2025
- Deans notify department chairpersons of faculty to be assessed.
- December 1, 2025
- Election of departmental assessment committees.
- February 6, 2026
- Self-assessment statements submitted to departmental assessment committees, with a copy to the department chairperson, and the College/School Dean.
- February 20, 2026
- Final report of departmental assessment committees submitted to VPAA, with a copy to the Dean and the assessed faculty member.
- March 6, 2026
- Deadline for submission to VPAA of written response to the departmental assessment committees’ report by assessed faculty members, if desired.
Distinguished Teacher Program
University Distinguished Teacher process is under review.
Doctoral Faculty Application Timeline
- April 1, 2026
- Doctoral Faculty Applications due to the Doctoral Program Directors. DPDs share a copy of application with the doctoral faculty in the department
- April 8, 2026
- Doctoral faculty within the program will provide feedback to the DPD on each of the doctoral applicants. DPD also reviews applications.
- April 15, 2026
- DPD provides written recommendations to doctoral faculty candidates.
- April 22, 2026
- Candidates may send a written response to their DPD regarding their review. DPDs forward all applications to College/School Dean and Dean of the Graduate School.
- April 29, 2026
- Dean and Graduate Dean forward their written evaluation and recommendation to candidate and DPD.
- May 6, 2026
- Candidates may send written response to deans. Deans forward applications to Provost.
- May 15, 2026
- Provost notifies each candidate, DPD, Dean, Graduate Dean of his decision regarding appointment to the doctoral faculty.
- May 22, 2026
- Candidate may make a written appeal/request for reconsideration to the Provost.
- May 29, 2026
- Provost shall notify the candidate whether or not the appeal has been granted
Election of Department Chairperson
- October 20, 2025
- VPAA notifies deans of departments needing elections for department chairperson.
- October 24, 2025
- Dean notifies departments regarding need for election of department chairperson.
- April 2, 2026
- Election of department chairpersons completed and results reported to deans.
- May 15, 2026
- Action by president on department recommendations for department chairpersons.
- July 1, 2026
- New department chairpersons assume office.
Faculty Scholarship Program:
Application Approval Process
Approval of FSP (FSP Timeline for Faculty in the 2021-2026 Cycle)
- February 2, 2026
- Applicant submits detailed Summary Report and New FSP proposal to department chairperson.
- February 9, 2026
- Department chairperson’s recommendation to applicant.
- February 16, 2026
- Applicant’s request to chair for meeting if proposal not accepted as submitted.
- February 23, 2026
- Revised proposal to chairperson.
- March 2, 2026
- Chairperson’s recommendation to dean.
- March 20, 2026
- Dean’s recommendation to applicant.
- March 27, 2026
- Applicant’s request to dean for meeting if proposal not accepted as submitted.
- April 10, 2026
- Revised proposal to dean.
- April 17, 2026
- Dean informs candidate of final decision.
- April 24, 2025
- Applicant’s appeal to the provost
- May 8, 2025
- Provost’s response to applicant.
FSP Interim Report Deadline (for Faculty in the 2023 – 2028 Cycle)
- February 2, 2026
- Deadline for faculty awarded an FSP in AY2023-2024 to submit the Interim Report to the Dean
First Year Faculty Submissions
- February 2, 2026
- Applicant submits proposal to department chairperson.
- February 9, 2026
- Department chairperson’s recommendation to applicant.
- February 16, 2026
- Applicant’s request to chair for meeting if proposal not accepted as submitted.
- February 23, 2026
- Revised proposal to chairperson.
- March 2, 2026
- Chairperson’s recommendation to dean.
- March 20, 2026
- Dean’s recommendation to applicant.
- March 27, 2026
- Applicant’s request to dean for meeting if proposal not accepted as submitted.
- April 10, 2026
- Revised proposal to dean.
- April 17, 2026
- Dean informs candidate of final decision.
- April 24, 2026
- Applicant’s appeal to the provost
- May 8, 2026
- Provost’s response to applicant.
Internal Research Support
The suite of programs formerly known as the “Internal Awards” Program is under review and negotiation at this time.
Six-Year External Review Committees (SERC)
Note: Due to Middle States Accreditation process, no departments are due in Fall 2025.
Mid-Term Evaluation of Department Chairperson
- October 20, 2025
- VPAA notifies deans of departments needing mid-term evaluation of department chairperson.
- October 24, 2025
- Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
- January 23, 2026
- Department DPAC recommendation to Dean
- February 6, 2026
- Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
- March 13, 2026
- Action by president on mid-term evaluation of department chairperson.
Recruitment of Full-Time Faculty – Fall 2026
- Spring 2025
- Recruitment authorization requests for full-time faculty submitted by department to dean.
- May-June 2025
- Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
- June 2025
- VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
- June-July 2025
- Review of Position Announcements by VPAA and requests for changes by VPAA
- Ad copy forwarded by VPAA to deans and chairs for final review
- Final Ad forwarded by VPAA to ad agency for publishing. VPAA – Final approval of the Recruitment process.
- March 2026
- All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2026 Board of Trustees meeting.
*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.
Timeline will be announced once finalized.
View the Budget Development Timeline*
*This schedule is approximate and subject to change by the Budget Office.
Dates for FY2026 will be announced as soon as they are finalized.
*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.
University Registrar
Visit the University Registrar for Important Dates
Office of Student Accounts
Visit the Office of Student Accounts for Payment Information and Deadlines
*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.
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- Range Adjustment Program – AY2025-2026
- Tenure Track/5th/4th/3rd Year Reappointments
- Reappointment – 2nd Year Tenure Track
- Reappointment Non-Tenure – 1st Year Faculty and Librarian
- Teaching Faculty Reappointment Timeline – Fall 2025
- Sabbatical Leave
- Growth Promotions for Librarians III and Librarians II
- College/School Promotion and Special Contributions Promotions Procedures
- Teaching Faculty Early Promotion Timeline – Spring 2026 Applications for TFs with 11+ years of Experience as of September 1, 2024
Range Adjustment Program- AY2025-26
| February 10, 2026 | The candidate’s application is submitted to Department Chair/ADF and Chair of DFRAC/SFRAC. |
| February 25, 2026 | DFRAC’s written evaluation and recommendation forwarded to each candidate |
| March 4, 2026 | Written appeal by the candidate to DFRAC, if necessary |
| March 11, 2026 | Written response by DFRAC to candidate; file forwarded to Department Chair/ADF |
| March 25, 2026 | Department Chairperson/ADF’s written evaluation and recommendation forwarded to each candidate |
| April 1, 2026 | Written appeal by the candidate to the Department Chairperson/ADF, if necessary |
| April 9, 2026 | Written response by the Department Chairperson/ADF to the candidate; file forwarded to Dean or School Director |
| April 16, 2026 | School Director’s written evaluation and recommendation forwarded to each candidate |
| April 23, 2026 | Written appeal by the candidate to the School Director, if necessary |
| April 30, 2026 | Written response by the School Director to the candidate; file forwarded to the Dean |
| May 7, 2026 | Dean’s written evaluation and recommendation forwarded to each candidate |
| May 14, 2026 | Written appeal by the candidate to the Dean, if necessary |
| May 21, 2026 | Written response by the Dean to the candidate; file forwarded to Provost |
| June 11, 2026 | VPAA’s written response forwarded to each candidate |
| June 18, 2026 | Written appeal by the candidate to the VPAA, if necessary |
| June 25, 2026 | Written response by the VPAA to the candidate; file forwarded to President |
| July 10, 2026 | President informs each candidate of recommendation |
Tenure Track/5th/4th/3rd Year Reappointments
Below are action dates for the movement and management of applications for reappointment, tenure (with promotion) and tenure. At each level of review, up to the Provost, applicants have the opportunity to respond informally or formally to the reviewer. That time period is between recommendation and final dates on the table below. For formal responses, the LSPA stipulates the sequence for responses, generally 3 to 5 days should there be time needed for clarification or a disagreement. Please refer to the LSPA for relevant details regarding responses and proper timetables to do these. Because we strive to have a positive and professional working relationship at all times, and tenure and promotion decisions are important, we commit to timely responses to applicants and reviewers throughout the process.
All deadlines 4:30 pm Eastern Time
| May 15, 2025 | Deadline for tenure candidates to 1. Submit three names of potential external reviewers, along with their titles, affiliations, and contact information to the PAC, and 2. Upload a current curriculum vitae, three to five pieces of scholarship or creative activity, and a brief summary statement in Interfolio which will be sent to the external reviewers.
|
| September 2, 2025 | Last day for submission of external review letters by DPAC/LPAC/SPAC Chair |
| September 5, 2025 | Redacted external review letters due to candidate from DPAC/LPAC/SPAC Chair (if candidate invokes right to read and respond to external letters) |
| September 15, 2025 | Candidate Application due to Interfolio on by 4:30pm
|
| September 25, 2025 | DPAC/LPAC/SPAC Recommendation due to applicant
|
| September 29, 2025 | Last day for applicant to request conference with DPAC/LPAC/SPAC
|
| October 6, 2025 | Last day to hold conference with DPAC/LPAC/SPAC
|
| October 10, 2025 | DPAC/PAC/SPAC Final recommendation due to applicant
|
| October 16, 2025 | Last day to submit candidate written response; Application forward to Department Chair/ADF/Library Department Head for review
|
| October 27, 2025 | Department Chair/ADF/Library Department Head recommendation due to applicant
|
| October 30, 2025 | Last day for applicant to request conference with Chair/ADF/Library Department Head
|
| November 4, 2025 | Last day to hold conference with Chair/ADF/Library Department Head |
| November 7, 2025 | Final recommendation due to applicant from Chair/ADF/Library Department Head
|
| November 12, 2025 | Last day to submit candidate written response to Chair/ADF/Library Department Head; Application forward by the Department Chair to Dean for review. Application forwarded by ADF to School Director. Application forwarded by Library Department Head to Associate Dean of Library.
|
| November 17, 2025 | School Director recommendation to applicant; Associate Dean of Library recommendation to applicant
|
| November 19, 2025 | Last day for applicant to request conference with School Director; Last day for applicant to request conference with Associate Dean of Library
|
| November 24, 2025 | Last day to hold conference with School Director; Last day to hold conference with Associate Dean of Library
|
| November 26, 2025 | Final recommendation due to applicant from School Director; Final recommendation due to applicant from Associate Dean of Library
|
| December 1, 2025 | Last day to submit candidate written response to School Director; Application forwarded to Dean; Last day to submit candidate written response to Associate Dean of Library; Application forward to Dean
|
| December 11, 2025 | Dean initial recommendation due to applicant
|
| December 15, 2025 | Last day for applicant to request conference with dean
|
| December 18, 2025 | Last day to hold conference with dean |
| December 22, 2025 | Dean final recommendation due to applicant
|
| December 29, 2025 | Last day to submit candidate written response; Application forwarded to Provost
|
| January 7, 2026 | Provost recommendation due to applicant
|
| January 12, 2026 | Last day for applicant to request conference with Provost
|
| January 15, 2026 | Last day to hold conference with Provost
|
| January 16, 2026 | Provost final recommendation to applicant; Application forwarded to President
|
| January 22, 2026 | President recommendation to applicant
|
| February 5, 2026 | Action by Board of Trustees |
Reappointment- 2nd Year Tenure-Track Reappointments
Below are action dates for the movement and management of applications for 2nd year reappointment. At each level of review, up to the Provost, applicants have the opportunity to respond informally or formally to the reviewer. That time period is between recommendation and final dates on the table below. For formal responses, the LSPA stipulates the sequence for responses, generally 3 to 5 days should there be time needed for clarification or a disagreement. Please refer to the LSPA for relevant details regarding responses and proper timetables to do these. Because we strive to have a positive and professional working relationship at all times, we commit to timely responses to applicants and reviewers throughout the process.
All deadlines 4:30 pm Eastern Time
| October 27, 2025 | Candidate Application due in Interfolio by 4:30pm
|
| November 7, 2025 | DPAC/LPAC/SPAC Recommendation due to applicant
|
| November 11, 2025 | Last day for applicant to request conference with DPAC/LPAC/SPAC
|
| November 14, 2025 | Last day to hold conference with DPAC/LPAC/SPAC
|
| November 20, 2025 | DPAC/LPAC/SPAC Final recommendation due to applicant
|
| November 25, 2025 | Last day to submit candidate written response
Application forwarded to Department Chair/ADF/Library Department Head for review
|
| December 8, 2025 | Department Chair/ADF/Library Department Head recommendation due to applicant
|
| December 11, 2025 | Last day for applicant to request conference with Chair/ADF/Library Department Head
|
| December 16, 2025 | Last day to hold conference with Chair/ADF/Library Department Head
|
| December 19, 2025 | Department Chair/ADF/Library Department Head final recommendation due to applicant
|
| January 2, 2026 | Last day to submit candidate written response to Chair/ADF/Library Department Head
Application forwarded by Department Chair to Dean for review Application forwarded by ADF to School Director Application forwarded by Library Department Head to Associate Dean of Library
|
| January 9, 2026 | School Director recommendation to applicant
Associate Dean of Library recommendation to applicant
|
| January 14, 2026 | Last day for applicant to request conference with School Director
Last day for applicant to request conference with Associate Dean of Library
|
| January 16, 2026 | Last day to hold conference with School Director
Last day to hold conference with Associate Dean of Library
|
| January 21, 2026 | Final recommendation due to applicant from School Director
Final recommendation due to applicant from Associate Dean of Library
|
| January 23, 2026 | Last day to submit candidate written response to School Director;
Application forwarded to Dean
Last day to submit candidate written response to Associate Dean of Library; Application forwarded to Dean
|
| February 9, 2026 | Dean initial recommendation due to applicant
|
| February 12, 2026 | Last day for applicant to request conference with dean
|
| February 17, 2026 | Last day to hold conference with dean
|
| February 20, 2026 | Dean final recommendation due to applicant
|
| February 25, 2026 | Last day to submit candidate written response; Application forwarded to Provost
|
| March 10, 2026 | Provost recommendation due to applicant
|
| March 13, 2026 | Last day for applicant to request conference with Provost
|
| March 17, 2026 | Last day to hold conference with Provost
|
| March 20, 2026 | Provost final recommendation due to applicant
Application forwarded to President
|
| March 27, 2026 | President recommendation to applicant
|
| April 9, 2026
|
Action by Board of Trustees |
1st Year Tenure-Track Faculty, Teaching Faculty and Librarians
February 2026
- Department Chairs/Associate Directors for Faculty (ADF)+ and PAC Chairs will arrange for a conversation with each of their first-year, tenure-track faculty member(s)/Librarian and Teaching Faculty to be completed no later than the end of February 2026. The goals are to:
- Assess the new faculty member’s progress and performance in his or her first year* and,
- Offer guidance and mentoring in anticipation of the new faculty member’s application for reappointment in the fall 2026 semester
* or his or her first semester for mid-year (January) hires
+ for faculty in the Cali School of Music and School of Computing
Teaching Faculty Reappointment Timeline – Fall 2025
Note: For Teaching Faculty in their Second, Two-Year Appointment
All deadlines 4:30 pm Eastern Time
| September 19, 2025 | Candidate Application due in Interfolio on by 4:30 PM |
| September 26, 2025 | Teaching-Faculty PAC (TF-PAC) Recommendation due to applicant |
| October 3, 2025 | Last day for applicant to request conference with TF-PAC |
| October 10, 2025 | Last day to hold conference with TF-PAC |
| October 17, 2025 | TF-PAC Final recommendation due to applicant |
| October 23, 2025 | Last day to submit candidate written response
Application forwarded to Department Chair for review |
| October 30, 2025 | Department Chair recommendation due to applicant |
| November 5, 2025 | Last day for applicant to request conference with Chair |
| November 11, 2025 | Last day to hold conference with Chair |
| November 17, 2025 | Final recommendation due to applicant from Chair |
| November 21, 2025 | Last day to submit candidate written response to Chair
Application forwarded by Department Chair to Dean for review |
| December 3, 2025 | Dean initial recommendation due to applicant |
| December 9, 2025 | Last day for applicant to request conference with dean |
| December 15, 2025 | Last day to hold conference with dean |
| December 19, 2025 | Dean final recommendation due to applicant |
| December 26, 2025 | Last day to submit candidate written response; Application forwarded to Provost |
| January 6, 2026 | Provost recommendation due to applicant |
| January 12, 2026 | Last day for applicant to request conference with Provost |
| January 19, 2026 | Last day to hold conference with Provost |
| January 23, 2026 | Provost final recommendation to applicant |
| February 5, 2026 | Action by Board of Trustees |
Teaching Faculty Reappointment Timeline – Fall 2025
Note: For Teaching Faculty in their First, Two-Year Appointment
All deadlines 4:30 pm Eastern Time
| November 3, 2025 (M) | Candidate application due in Interfolio by 4:30 PM |
| November 10, 2025 (M) | Teaching-Faculty PAC (TF-PAC) initial recommendation due to applicant |
| November 14, 2025 (F) | Last day for applicant to request conference with TF-PAC |
| November 20, 2025 (R) | Last day to hold conference with TF-PAC |
| November 26, 2025 (W) | TF-PAC final recommendation due to applicant |
| December 5, 2025 (F) | Last day to submit candidate written response
Application forwarded to Department Chair/ADF for review |
| December 12, 2025 (F) | Department Chair/ADF initial recommendation due to applicant |
| December 19, 2025 (F) | Last day for applicant to request conference with Chair/ADF |
| January 7, 2026 (W) | Last day to hold conference with Chair/ADF |
| January 12, 2026 (M) | Final recommendation due to applicant from Chair/ADF |
| January 16, 2026 (F) | Last day to submit candidate written response to Chair/ADF
Application forwarded by Department Chair to Dean for Review. |
| January 23, 2026 (F) | School Director initial recommendation due to applicant (applies only to CALI and School of Computing) |
| January 29, 2026 (R) | Last day for applicant to request conference with School Director (applies only to CALI and School of Computing) |
| February 5, 2026 (R) | School Director final recommendation due to applicant (applies only to CALI and School of Computing).
Application forwarded to Dean. |
| February 12, 2026 (R) | Dean initial recommendation due to applicant |
| February 18, 2026 (W) | Last day for applicant to request conference with Dean |
| February 24, 2026 (T) | Last day for applicant to hold conference with Dean |
| March 3, 2026 (T) | Dean final recommendation due to applicant |
| March 9, 2026 (M) | Last day to submit candidate written response
Application forwarded to Provost |
| March 23, 2026 (M) | Provost initial recommendation due to applicant |
| March 27, 2026 (F) | Last day for applicant to request conference with Provost |
| April 6, 2026 (M) | Last day to hold conference with Provost |
| April 13, 2026 (M) | Provost final recommendation to applicant |
| June 2, 2026 (T) | Action by Board of Trustees |
College/School Promotion and Special Contributions Promotions Procedures and
Growth Promotions for Librarians III, Librarian II and Librarian I
All deadlines 4:30pm Eastern Time
| January 8, 2026 | Last day for submission of external review letters by DPAC/LPAC/SPAC Chair
|
| January 13, 2026 | Redacted external review letters due to candidate from DPAC/LPAC/SPAC Chair (if candidate invokes right to read and respond to external letters)
|
| January 23, 2026 | Candidate Application due in Interfolio by 4:30pm
|
| January 30, 2026 | DPAC/LPAC/SPAC Recommendation due to applicant
|
| February 3, 2026 | Last day for applicant to request conference with DPAC/LPAC/SPAC
|
| February 6, 2026 | Last day to hold conference with DPAC/LPAC/SPAC
|
| February 10, 2026 | DPAC/LPAC/SPAC Final recommendation due to applicant
|
| February 13, 2026 | Last day to submit candidate written response
Application forwarded to Department Chair/ADF/Library Department Head for review
|
| February 20, 2026 | Department chair/ADF/Library Department Head recommendation due to applicant
|
| February 24, 2026 | Last day for applicant to request conference with Chair/ADF/Library Department Head
|
| February 27, 2026 | Last day to hold conference with Chair/ADF/Library Department Head
|
| March 3, 2026 | Department Chair/ADF/Library Department Head final recommendation due to applicant
|
| March 6, 2026 | Last day to submit candidate written response to Chair/ADF/Library Department Head
Application forwarded by Department Chair to Dean for review Application forwarded by ADF to School Director Application forwarded by Library Department Head to Associate Dean of Library
|
| March 11, 2026 | School Director recommendation to applicant
Associate Dean of Library recommendation to applicant
|
| March 16, 2026 | Last day for applicant to request conference with School Director
Last day for applicant to request conference with Associate Dean of Library
|
| March 20, 2026 | Last day to hold conference with School Director
Last day to hold conference with Associate Dean of Library
|
| March 24, 2026 | Final recommendation due to applicant from School Director
Final recommendation due to applicant from Associate Dean of Library
|
| March 26, 2026 | Last day to submit candidate written response to School Director; Application forwarded to Dean
Last day to submit candidate written response to Associate Dean of Library; Application forwarded to Dean
|
| April 3, 2026 | Dean initial recommendation due to applicant
|
| April 7, 2026 | Last day for applicant to request conference with Dean |
| April 10, 2026 | Last day to hold conference with Dean
|
| April 14, 2026 | Dean final recommendation due to applicant
|
| April 17, 2026 | Last day to submit candidate written response; Application forwarded to Provost
|
| May 5, 2026 | Provost recommendation due to applicant
|
| May 8, 2026 | Last day for applicant to request conference with Provost
|
| May 13, 2026 | Last day to hold conference with Provost
|
| May 14, 2026 | Provost final recommendation due to applicant
Application forwarded to President
|
| May 20, 2026 | President recommendation to applicant
|
| June 2, 2026 | Action by Board of Trustees
|
Teaching Faculty Early Promotion Timeline – Spring 2026 Applications for TFs with 11+ years of Experience as of September 1, 2024
All deadlines 4:30pm Eastern Time
| January 23, 2026 (F) | Candidate application due in Interfolio on by 4:30 PM |
| January 30, 2026 (F) | Teaching-Faculty PAC (TF-PAC) recommendation due to applicant |
| February 3, 2026 (T) | Last day for applicant to request conference with TF-PAC |
| February 6, 2026 (F) | Last day to hold conference with TF-PAC |
| February 10, 2026 (T) | TF-PAC final recommendation due to applicant |
| February 13, 2026 (F) | Last day for applicant to submit written response
Application forwarded to Department Chair/ADF for review |
| February 20, 2026 (F) | Department Chair/ADF initial recommendation due to applicant |
| February 24, 2024 (T) | Last day for applicant to request conference with Chair/ADF |
| February 27, 2026 (F) | Last day to hold conference with Chair/ADF |
| March 3, 2026 (T) | Final recommendation due to applicant from Chair/ADF |
| March 6, 2026 (F) | Last day for applicant to submit written response to Chair/ADF
Application forwarded by Department Chair to Dean for review Application forwarded by ADF to School Director |
| March 11, 2026 (W) | School Director initial recommendation due to applicant |
| March 16, 2026 (M) | Last day for applicant to request conference with School Director |
| March 20, 2026 (F) | Last day to hold conference with School Director |
| March 24, 2026 (T) | School Director final recommendation due to applicant |
| March 26, 2026 (F) | Last day for applicant to submit written response to School Director; Application forwarded to Dean |
| April 3, 2026 (F) | Dean initial recommendation due to applicant |
| April 7, 2026 (T) | Last day for applicant to request conference with Dean |
| April 10, 2026 (F) | Last day to hold conference with Dean |
| April 14, 2026 (T) | Dean final recommendation to applicant |
| April 17, 2026 (F) | Last day for applicant to submit written response to Dean; Application forwarded to Provost |
| May 5, 2026 (T) | Provost initial recommendation to applicant |
| May 8, 2026 (F) | Last day for applicant to request conference with Provost |
| May 13, 2026 (W) | Last day to hold conference with Provost |
| May 14, 2026 (R) | Provost final recommendation due to applicant |
| June 2, 2026 (T) | Action by Board of Trustees |
Sabbatical Leave AY 2026-2027
Sabbatical Leave – AY2026-27
All deadlines 4:30 pm Eastern Time
| October 20, 2025 | Candidate Application due to Primary Peer Review Committee (PPRC) and Dean in Interfolio by 4:30 PM for concurrent review
|
| October 30, 2025 | PPRC and Dean’s Separate Recommendation due to applicant
|
| November 5, 2025 | Last day for applicant to request conference with PPRC Chair and/or Dean.
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| November 10, 2025 | Last day to hold conference with PPRC Chair and/or Dean or to submit a written response via Interfolio
|
| November 14, 2025 | PPRC and Dean’s final response due
|
| November 19, 2025 | Last day for applicant to submit final response via Interfolio;
Application forwarded to University Sabbatical Review Committee
|
| December 12, 2025 | University Sabbatical Review Committee (USRC) recommendation due to applicant
|
| December 19, 2025 | Last day for applicant to request conference with USRC Chair.
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| January 8, 2026 | Last day to hold conference with USRC Chair and/or submit a written response via Interfolio
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| January 15, 2026 | University Sabbatical Review Committee’s final recommendation due to applicant
|
| January 22, 2026 | Last day for applicant to submit final response via Interfolio;
Application forwarded to Provost
|
| February 16, 2026 | Provost recommendation due to applicant due
|
| February 23, 2026 | Last day for applicant to request conference with Provost.
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| March 3, 2026 | Last day applicant may meet with the Provost and/or provide a written response via Interfolio
|
| March 6, 2026 | Provost’s final recommendation due to applicant
Application forwarded to President
|
| March 20, 2026 | President recommendation to applicant
|
| April 9, 2026 | Action by Board of Trustees
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| April 10, 2026 | Approved applicants notified of BOT Action |
Librarian Range Adjustment Program- AY2025-26
All deadlines 4:30 pm Eastern Time
| February 10, 2026 | Candidate’s application due to LPAC
|
| February 17, 2026 | LPAC written evaluation and recommendation forwarded to each candidate
|
| February 24, 2026 | Written appeal by the candidate to LPAC, if necessary; LPAC forwards each Candidate’s file to the Dean
|
| March 4, 2026 | Dean’s written evaluation and recommendation forwarded to each candidate
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| March 11, 2026 | Written appeal by the candidate to the Dean, if necessary; Dean forwards each Candidate’s file to the Provost
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| March 31, 2026 | Provost recommendation forwarded to each candidate and forwards each Candidate’s file to the President
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| April 14, 2026 | President forwards recommendation to each candidate
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*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.
The following pages on the Human Resources website outline the steps and schedules for evaluation and reappointment of Managerial and Professional Staff.
Managers – Evaluation and Reappointment
Residence Halls*
Residence Halls information is available at https://www.montclair.edu/residence-life/contact-us/
*Dates are subject to change
The Monday and Wednesday Common Hour from 2:00-3:30 PM is in effect.
The meetings on this Schedule of Meetings are designated by the Administration in consultation with the Graduate Council, Local 1904 AFT, University Senate, and the University Undergraduate Curriculum Committee. Other meetings should not be scheduled to conflict with the meetings in the Schedule of Meetings, except in unusual or extraordinary circumstances. Actual dates, times and locations for all meetings will be announced by the appropriate office.
- August 28, 2025 – Opening Day (Schedule does not follow the usual meeting times):
- Graduate Program Coordinators (8:30 am – 9:30 am)
Divisional Meetings (9:45 am – 10:45 am)
President’s Opening Day Address 11:00 am (Tentative – To Be Confirmed) College/School Meeting (1:30 pm – 2:30 pm)
Department Faculty Meeting (2:45 pm – 3:45 pm)
University Senate Meeting (4:00 pm – 5:00 pm)
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September 3 Local 1904 AFT September 10 Graduate Council September 15 College/School September 17 University Senate September 29 University Undergraduate Curriculum Committee October 1 Local 1904 AFT October 6 Department October 13 College/School October 15 Graduate Council October 27 University Undergraduate Curriculum Committee October 29 University Senate November 3 Department November 5 Local 1904 AFT November 10 College/School November 12 Graduate Council November 19 University Senate November 24 University Undergraduate Curriculum Committee December 1 Department December 3 Local 1904 AFT December 8 College/School December 10 Graduate Council December 17 University Senate December 22 University Undergraduate Curriculum Committee January 21 Local 1904 AFT January 26 Graduate Council University Undergraduate Curriculum Committee January 28 University Senate February 2 Department February 4 Local 1904 AFT February 9 College/School February 11 Graduate Council February 16 University Undergraduate Curriculum Committee February 18 University Senate March 2 Department March 4 Local 1904 AFT March 16 College/School March 18 Graduate Council March 23 University Undergraduate Curriculum Committee March 25 University Senate March 30 Department April 1 Local 1904 AFT April 6 College/School April 13 University Undergraduate Curriculum Committee April 15 University Senate April 22 President’s Spring Town Hall at 2:00 PM April 27 Department April 29 Graduate Council May 6 Local 1904 AFT May 11 University Undergraduate Curriculum Committee May 13 University Senate
The Summer 2025 information is available by clicking Summer Session 2025.