Photo of map with colorful pins marking Southeast Asia countries.

Study Abroad Information for Faculty

In Your Classroom

Schedule a Study Abroad presentation in your classroom or club. The Study Abroad Office has a very active network of returned study abroad students who have volunteered to be Study Abroad Peer Advisors (SAPA), available to make classroom presentations, host tables at fairs, talk one-on-one with prospective study abroad students and present at clubs and learning communities. Study Abroad staff members are also available on request to make presentations to faculty, departments, offices and students.

A Study Abroad Peer Advisor or staff member will speak about opportunities open to your students. Request a presentation or meeting today!

Request a SAPA Presentation
Faculty in different parts of the world
Advising Students

Learn about study abroad opportunities for students in your academic or regional area of interest. The Office of International Engagement offers programs for students in over 50 countries around the world, in nearly every academic discipline. Encourage your students to participate in one of the various types of programs available to them such as semester exchange programs, affiliated programs or faculty-led programs. You can help them search available programs by academic discipline or by term by exploring our Explore Programs page.

To better advise students, we welcome you to become familiar with what is available and which opportunities complement your program. For more information about how study abroad works, please explore our pages or reach our Director for a meeting to answer all of your questions about study abroad.

Request to Work at Another Institution Form:

Students will need to get approval for the courses they want to study while abroad. Department Chairs of each major will approve study abroad courses as a Montclair State equivalent on the Request to Work at Another Institution (RFW) Form. (Example: Student seeking to satisfy their History gen ed. will visit the Department Chair of History) After being signed by the Department Chair, the student will bring the RFW form to Registrar to be stamped, and the completed form will come back to OIE.

OIE will transfer the credits from the partner institution to Montclair State.  Faculty and department chairs determine whether or not a study abroad course satisfies a Montclair State course.  Students can provide the course description/syllabus of the study abroad courses.

Recommendation Letters:

Students can request recommendations through their online study abroad application. If you are selected by a student to provide a reference, you will receive an e-mail with instructions outlining how to log in with your NEST credentials to complete the recommendation.

Receiving Credit:

Students may earn transfer credit upon completion of their study abroad program. Once the international transcript has been received, the Office of International Engagement will process the credits and send to Registrar.

Credit can only be earned if a student receives a C- or higher in their classes. Only the names of the classes and credits earned appear on the student’s Montclair State transcript.  Grades earned abroad on exchange programs do not appear on the Montclair State transcript and do not impact Montclair State GPA.

Lead a Short-Term Study Abroad Program

The Office of International Engagement (IE) is committed to furthering international education and the global citizenship of Montclair State University students through study abroad programs of all types and lengths. Faculty-led short term study abroad programs provide a unique experience for students and faculty to explore a topic or question through comparative inquiry and experiential perspective building in an international setting.

With this goal in mind we invite faculty to submit proposals and work with IE to imagine and develop programs rich in educational opportunity.

Programs are administered in accordance with the Faculty-Led Study Abroad Policy AY 2021-2022

Workshops for Faculty

International Engagement holds faculty workshops in the Fall and Spring semesters to provide an overview of Faculty-led Program development. Additionally, colleges and departments may request IE to run a workshop for their faculty.

Upcoming Workshop Dates:
  • Friday, November 20th, 2pm via Zoom
  • Friday, December 4th, 2pm via Zoom
  • Register HERE

If you are unable to attend a workshop please contact Domenica Dominguez at to schedule an individual meeting.


To allow sufficient time for all necessary steps (administrative approvals, contracts, program descriptions and publicity materials, travel service contracts, student recruitment, student application processing and program cost payment and course registration) faculty should allow at least one year for the development and implementation of a faculty-led study abroad program.

Winter Session Programs:

  •     Proposal Abstracts: December 15
  •     IE Abstract Feedback to Faculty: Early January
  •     Detailed Proposal: March 1
  •     Programs Approved: Early April
  •     Program Publication: Mid May
  •     Student Applications Due to IE: September 1

Spring and Summer Programs:

  •     Proposal Abstracts: February 15
  •     IE abstract feedback to faculty: Early March
  •     Detailed proposal: April 1
  •     Programs Approved: Early May
  •     Programs publication by IE
    •     Spring Break Programs – Early September
    •     Summer Session Programs – Early October
  •     Student Applications Due to IE
    • Spring Break Programs – November 1
    • Summer Session Programs – December 1

To allow sufficient time for all necessary steps (administrative approvals, contracts, program descriptions and publicity materials, travel service contracts, student recruitment, student application processing and program cost payment and course registration) faculty should allow at least one year for the development and implementation of a faculty-led study abroad program.

Proposing a Program


Step One: Abstract Proposal due February 15, 2021

Faculty-led Abstract Proposal Form AY2021-2022 (please make sure to download form and then fill out)

The following information is required to submit a full proposal:

Faculty will work with the Office of International Engagement to plan the itinerary.

Review Process

Proposals must have support from academic chairs and deans who are required to approve both abstract and full proposals.  When reviewing proposals, chairs and deans may use the following guidelines:

Guidelines for Deans and Chairs AY2021-2022

For a program to travel, final approval must be provided by the Office of International Engagement.


Upon completion of the program, assessment is conducted by IE which will include:

  • Faculty Narrative Report
  • Student Survey
  • Partner Survey (where applicable)

Resources for Faculty

Leading Short-Term Education Abroad Programs: Know the Standards is a valuable resource developed by The Forum on Education Abroad. These standards are widely recognized and agreed upon in international education.

The Guide to Successful Short-Term Programs Abroad: Developed by NAFSA: Association of International Educators.

Advice for Program Leaders

Faculty Abroad: What Do These Innocents Need to Know? 
International Educator
Hulstrand, Janet May/Jun 2008:76

These six tips will help first-time and experienced leaders to organize a meaningful and safe experience that they will enjoy as much as their students.

The Faculty Role in Study Abroad
Inside Higher Ed
Redden, Elizabeth/June 3, 2010

Faculty Program Leaders play more than the role of professor; it is important to recognize the increased level of responsibility as well as the heightened benefits that come with leading a learning abroad program.

Ghana Fiasco Shows Risks of Faculty-Led Study Trips
The Chronicle of Higher Education
Fischer, Karin/November 23, 2007

Learn how to organize a successful learning abroad program, as well as recognize the signs when a program is not going as planned, from this case study about a faculty-led program in Ghana.

Reasons to Lead a Program Abroad

Attracting Faculty to Education Abroad
International Educator
Hulstrand, Janet Sep/Oct 2009:48

There are a variety of ways in which faculty can both create and support new international opportunities that can in-turn can lead to amazing experiences for students, their department, and themselves.

Trends in Learning Abroad Programs

Study-Abroad Numbers Continue to Climb, Trips Are Shorter, Report Says 
The Chronicle of Higher Education
McMurtrie, Beth/ November 16, 2007

Short-term learning abroad programs fulfill an important niche for students in terms of cost, length, and academic focus. Faculty-led programs are especially attractive to a wider range of students due to their connection to the home university in terms of providing guidance by trusted faculty members and course credit that directly transfer credits towards students’ degree programs.

Study Abroad Changed My Life and Other Problems
Inside Higher Ed
Redden, Elizabeth/February 20, 2009

Learning abroad programs are inherently transformative experiences in students’ lives. Should program design do more to encourage the development of specific skills and outcomes?

Host An International Student

Host an international exchange student for a holiday, short homestay or just for a day. We often seek local families to host students for brief periods before the beginning of a semester, for holidays, or just to have a local “family” in the community to make them feel more at home and experience American culture. If you would like to be on the contact list for hosting, contact Dawn Wilkenfeld ( and we’ll reach out to you when there is an opportunity.

In addition to exchange students, Montclair State works closely with a number of organizations to host international students through special sponsored programs such as: