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Transfer Student Checklist

Now that you’ve been accepted to Montclair State, your next step is to enroll as a full-fledged Red Hawk. Use the checklist below for guidance.

Step 1
Know your Campus Wide ID (CWID) and PIN

Check your acceptance letter for your CWID and PIN. Your PIN is your six-digit birthday (MMDDYY). You will need them to submit your New Student Deposit.

Questions about this step? Misplaced your CWID or PIN? Contact the Office of Undergraduate Admissions at 973-655-4444 or email transfermsu@montclair.edu for assistance.

Step 2
Tell us you're coming to Montclair State

To pay your deposit, use your Campus Wide ID (CWID) provided in your acceptance letter. Log in using your CWID (the eight-digit number) in the “Name” field and your PIN, which is your six-digit date of birth (MMDDYY), in the “Password” field.

Deposit Deadlines 

  • Spring 2024 Transfers: January 5, 2024
  • Fall 2024 Transfers: June 1, 2024

Please note that submitting your deposit before the deadline is highly encouraged for class registration eligibility.

If your are planning to live on campus Fall 2024, please submit your non-refundable housing deposit by May 1. Housing is guaranteed for Fall 2024 transfer students who submit their housing deposit by May 1. The online housing application will be available in early June. Learn More about Housing Selection!

Questions about your Transfer Student Deposit? Contact the Office of Undergraduate Admissions at 973-655-4444 or email transfermsu@montclair.edu for assistance.

Questions about your Housing Deposit and Application? Contact the Office of Residence Life at 973-655-5188 or email reslife@montclair.edu for assistance.

Please allow 24-36 hours for your payment/s to be processed before moving on to Step 3.

Step 3
Obtain your NetID

Your NetID is your Montclair State email account login ID and your ID for other web-based University systems. Your NetID and instructions for how to activate it will be emailed to you 2-3 business days after you deposit. Please note, your NetID cannot be activated until you submit your new student deposit.

  1. Please activate your NetID after receiving the NetID and instructions email from Undergraduate Admissions (which is sent 2-3 business days after you deposit). Please note: As a new student, you should only choose the “CWID” or “SSN” related challenge questions. Please wait a minimum of 24 hours before attempting to access other University systems outside of NEST.
  2. Once your NetID is claimed, please log into Gmail to activate your Montclair State University email. The username will be your netid@montclair.edu and your password will be the same you used to claim your Net ID above.
  3. Once your NetID has been activated, you will begin receiving communications to your Montclair State email account from your academic advisors and other University staff.

Please note, after the NetID has been claimed, it replaces your CWID and PIN as your login credential to NEST.

Questions about this step? Contact the Office of Undergraduate Admissions at 973-655-4444 or email msuadm@montclair.edu for assistance.

Step 4
Review your Transfer Credit Evaluation

Reminder: Transfer credits are only posted from official college transcripts. Unofficial college transcripts will not post credits to your official academic record.

To learn how courses are transferred to Montclair State and to understand their course equivalencies, log into the NEST student services website. Enter your CWID and your PIN and click on “register for classes” at the top of the page. Please note: If you have already claimed your Net ID, you will use those credentials to log into NEST to view your Transfer Credit Evaluation.

Once logged in, go to the “Transfer Credit Evaluation” and click on “DegreeWorks.”

Your audit will be available for your review online shortly after you receive your acceptance notification. For Fall 2024 Transfer students, you will be notified of your Transfer Credit Evaluation through email early Spring 2024.

Learn more about our Transfer Credit Appeals Process.

Questions about this step? Contact the Office of Undergraduate Admissions at 973-655-4444 or email transfermsu@montclair.edu for assistance.

Step 5
Schedule a Meeting with Your Advisor

One week after you have deposited and you have reviewed your completed credit evaluation, you can make an appointment with your advisor to register for classes. Make sure to claim your NetID in the meantime – you’ll need to allow at least two business days after claiming your NetID before you can log into Navigate and see your advisor.

  • Fall 2024 Transfers: Schedule your advising appointment after depositing. Your advisory meeting will give you registration access for Summer 2024 and Fall 2024 classes.

Make An Advising Appointment Now

Your advisor, a professional staff member from your chosen College/School, will help you select your courses for your first semester at Montclair and provide you the PIN you need to register. Make sure to review your transfer credit evaluation before your appointment.

Questions about this step? Contact the Office of Undergraduate Admissions at 973-655-4444 or email transfermsu@montclair.edu for assistance.

Step 6
Register for and attend Orientation

For Fall 2024 deposited students: Orientation information will be released here!

Montclair State University will also be hosting a pre-fall Red Hawk Orientation program for all new students (freshmen and transfers) and their families! The Red Hawk Orientation is mandatory for all student populations including students participating in the EOF Summer Academy, the Summer Bridge Program, or any other bridge program. For more information, please visit our Orientation Experience website. We’ll email you with updates and specific information around May or June.

Questions about this step? Contact the Center for Leadership and Engagement at 973-655-4162 or email orientation@montclair.edu for assistance.

Step 7
Complete Mandatory Health Requirements

Within 48 hours of activating your NetID (step 3 of the checklist), you will be able to access the MyHealthPortal to upload your vaccination records. Immunization Requirements for Montclair students are viewable here. The COVID-19 vaccination, or an approved medical exemption, is required for all residential Montclair State students. Please follow these steps:

Submit all immunization documentation through MyHealthPortal. (Please note, requests for medical exemption must be uploaded to MyHealthPortal as well.) Learn more about how to submit your immunization forms. The deadline for submitting the standard immunization form for Fall 2024 (excluding proof of COVID-19 vaccination or exemption for residential students) is July 15th. If you pay your deposit after June 1st, you have three weeks from the date of deposit payment to submit the form.

Don’t delay! You may be de-registered from your courses if your vaccination records aren’t received by posted deadlines.

If you need help, contact the University Health Center at 973-655-3459 or by email to askanurse@montclair.edu. Office hours are on the weekdays from 8am-5:30pm.

Step 8
Assure adequate health insurance coverage

All full-time (registered for 12 or more credits) Montclair State students are required to have health insurance coverage. Montclair will automatically enroll you in the Student Health Insurance Plan provided through the University. If you have private health insurance coverage, you must waive this enrollment by showing proof of other insurance. You can waive the enrollment and health insurance premium fee by going to University Health Plans and completing the waiver process. Deadlines will be posted once the fall semester begins. Please check your email at that time for updates.

Questions about this process? Connect with a University Health Plans representative at 833-251-1705 or email info@univhealthplans.com.

Questions about health insurance billing? Contact Red Hawk Central at 973-655-7600 or email redhawkcentral@montclair.edu for assistance.

For details about the Montclair State University Health Insurance Plan, visit our website.

Step 9
Register for placement tests

Transfer students with fewer than 24 credit hours need to complete appropriate testing -or receive exemption -prior to registering for coursework.

Foreign Language Placement Testing:

All students at Montclair State University must complete the foreign language requirement to graduate. If your transfer coursework does not meet the foreign language requirement, you may need to complete the Foreign Language Placement Test. Learn more about the test.

Questions about Foreign Language Placement? Contact us for assistance.

Mathematics and Chemistry Placement Testing:

Placement tests are required for those interested in taking certain chemistry and mathematics courses. Placement tests are taken remotely at no cost to the student.

The following are required to take the Chemistry Readiness Test (CRT):

  • Students interested in taking Chemistry 120: General Chemistry I
  • Students majoring in:
    • Biochemistry
    • Biology
    • Chemistry
    • Earth and Environmental Science
    • Exercise Science (Clinical and Pre-Professional Studies Concentration)
    • Marine Biology
    • Molecular Biology
    • Physics
    • Sustainability Science
  • Participants in the Pre-Medical Program

The following are required to take the Math Placement Test:

  • Students interested in taking Calculus I (MATH 122) or Calculus A (AMAT 120)
  • All undergraduate majors in the College of Science and Mathematics
  • Students majoring in Exercise Science (Clinical and Pre-Professional Studies Concentration)
  • Participants in the Pre-Medical Program

After claiming your NetID, you should take your placement test(s) as soon as possible in Canvas. The Chemistry Readiness Test is 35 questions long, and has a 60 minute maximum time limit. The Math Placement Test is 25 questions long, and has a 75 minute maximum time limit.

Once you have completed your placement test(s), you will be able to register for your math and/or chemistry course the following day.


Exemptions for placement tests may be considered for students with AP or transfer credit. Students that have taken Calculus in high school may also be exempt from the Math Placement Test. Questions about exemptions can be directed to your advisor or the CSAM Student Success Center. If you do not have access to these test(s) in Canvas or have questions about the Chemistry and Math Placement tests, please contact the CSAM Student Success Center at csamssc@montclair.edu.

Step 10
Save Time! Submit your own photo for your University ID card

Upload your photo to obtain your University ID card.

Just go to the ID Card Office website to learn how.

Questions about this step? Contact the ID Card Office at 973-655-4147 or email cardservices@montclair.edu for assistance.

Step 11
Submit your final transcripts

Make sure your final official college and high school transcripts have been submitted prior to the start of the semester. An “official” final transcript comes to us directly from your originating institution (not from the student), either in the mail or electronically. Your originating institution can submit your transcript electronically to transfermsu@montclair.edu or they can mail it to us at:

Montclair State University
Office of Undergraduate Admissions
1 Normal Avenue
Montclair, NJ 07043

The high school transcript requirement is waived for incoming transfer students who have earned an associate degree or 60+ credits from a four-year institution.

Questions about this step? Contact the Office of Undergraduate Admissions at 973-655-4444 or email transfermsu@montclair.edu for assistance.

Step 12
Pay your student account

We offer a number of tuition payment options to meet your needs. Find out when bills are generated and how to make your payments.

Questions about this step? Contact Red Hawk Central at 973-655-7600 or email redhawkcentral@montclair.edu for assistance.