Some of the seating setup in the College of Science and Mathematics during a sunny day.

Payment Deadlines

It is vital that students contact our office in advance if they are unable to meet deadlines. Our goal is to provide you a positive educational experience while meeting financial obligations. Our office will work diligently to assist you in resolving your term bill.

Students with balances that have failed to make arrangements or without sufficient financial aid will be subject to Canvas deactivation, late fees, holds and deregistration. If you are deregistered from your classes, you will not be permitted to re-enroll for that specific semester. If you are a resident student, you will be required to move out of your residence hall. No appeals will be honored.

Once you have registered for classes, you are responsible for all charges associated with that semester. If you decide not to attend any or all of your courses, you must officially withdraw through NEST or submit a written notice to the Registrar’s Office in Red Hawk Central. Students who do not withdraw or take a leave of absence according to policy forfeit all rights to a refund or to a reduction in his/her account. It is the student’s obligation to drop/withdraw from their classes. Students that withdraw and have received financial aid must contact that office (973-655-4461). Some of your aid may need to be returned. Any balance that results from a reduction in aid is the responsibility of the student.

Balances not paid will be referred to an external collection agency. You will be responsible to pay for all collection costs, which may include but is not limited to late fees, costs of collections, attorney’s fees and litigation costs.

Payment Deadlines

Fall 2017 / Spring 2018

Term bills are posted electronically on NEST. Bills are not mailed. Bills not paid by the established deadline will be subject to holds, late fees, Canvas deactivation and deregistration. Dates are subject to change. Please also review the Important Dates Calendar.

Term Bill Issued on NEST Payment Due Late Fee Applied
Summer 2017 April 7, 2017 August 7, 2017 After August 7, 2017
Fall 2017 August 1, 2017 August 14, 2017 November 1
Winter 2018 November 20, 2017 December 22, 2017 Tentative Mid February, 2018
Spring 2018 November 21, 2017 January 8, 2018 Tentative Mid February, 2018

Deadline dates are subject to change. Students are required to review NEST continuously throughout the semester for changes to the term bill and/or deadlines.

Students on payment plans must follow the plan payment schedule for due dates.

Late Fee Waiver Request Information

Red Hawk Central will approve a one-time waiver of the late fee if a student encounters circumstances determined by the University to be extenuating and beyond the control of the student.

Beginning July 2008, Montclair State University no longer mails paper bills or statements. All statements are posted and available for viewing on NEST. It is the student’s responsibility to pay tuition, fees and all other charges by the published due date provided and the current term bill. If courses were added after the due date students must remit payment within 48 hours.

The Late Fee Waiver Request Form must be submitted within the term you are charged. If a late fee has been waived in a prior term, future requests will not be honored. Submitting a form for a prior term will result in an automatic denial; your student account will not be retroactively adjusted. Appeals are reviewed on first come, first serve basis. Depending upon the complexity of the appeal and receipt of all supporting documentation (if deemed necessary), the processing time may vary. This time cannot be expedited. Please be mindful of this if you are interested in registering for future terms or in need of a transcript.

Below find the unacceptable list of reasons to request a waiver. You do not have to pay the fee in question while your request is being reviewed however, all other charges on your account must be paid accordingly. Submit the completed Late Fee Waiver Request Form. If approved, you will be able to see the adjustment on NEST. If denied, payment must be remitted immediately.

Late fee waiver requests will not be accepted for the following reasons:

  • Payment is remitted after the posted due date. Student are fully responsible for viewing their NEST account continuously throughout the semester for changes to registration and bills.
  • The Payment Plan established was under budget for the term bill.
  • Lack of payment to the Payment Plan resulting in a terminated account.
  • Verbally informing a staff member that payment is pending without appropriate documentation and/or approval.
  • Student error or lack of providing necessary documentation resulting in the delay of administrative processes relative to registration or the delivery of financial aid funds.
  • Financial Aid paperwork submitted after the posted deadline.
  • Private loan, scholarships or employer/third-party payments not requested, applied or received prior to the deadline.
  • Misinterpretation or lack of knowledge of University policies and/or procedures.
  • Personal errors in judgment involving transportation, availability of finances, academic ability or time management.
  • Inadequate investigation of course requirements prior to registration and attendance.
  • Non-receipt of mail due to obsolete/incorrect address on file at Red Hawk Central.
  • Failure to activate, review and/or maintain your official Montclair State email account and/or NEST account.
  • Failure to receive important emails due to an over quota email account.
  • Dissatisfaction with instructor, course content, or delivery of instruction.
  • Failure to notify or provide NEST access to parent/legal guardian or payer of your term bill.
  • Change of personal and/or family financial status.