Students sitting on the third floor of the Student Center studying and having conversations.

Student Employment

Student Employment is an opportunity for students to earn money while working on-campus. Jobs are available on a first-come, first-serve basis.

There are two employment programs available for students on campus:

  • Federal Work Study (FWS): this is a federally supported employment program for students who are eligible based on the FAFSA.
  • Student Assistant (SA): this is a University employment program. Financial need is not a requirement for participation.

Finding a Job

On and off-campus employers post jobs, internships and other opportunities on Hire a Red Hawk! Using your Hire a Red Hawk account allows you to take advantage of Montclair State University’s vast network of industry connections.

Acceptable Compensation Scale

Compensation for working on campus is determined by the department in which a student works. The Office of Student Financial Aid only determines the total amount a student can earn per semester; the department determines how much a student earns per hour. For reference, below is an acceptable compensation scale.

Departments should note that once a student has earned their allotted work study amount for the semester and/or academic year, the student is no longer eligible to receive work study. The student must then be paid from the department’s budget (therefore becoming a Student Assistant) or they can no longer work until the following semester or academic year.

Undergraduate Student Worker Classification and Compensation Guidelines

The following Student Employee Classification and Compensation Guidelines for student employees is designed to ensure equity and fairness in regard to compensation among students performing comparable tasks.

Range Step 1 Step 2 Step 3 Step 4
1 $8.85 $8.85 $8.85 $8.85
2 $8.85 $8.85-$9.00 $8.85-$9.50 $8.85-$10.25

Steps

The steps in the above schedule are intended to provide a general guideline for compensating undergraduate student employees. Each step in the schedule equates to the academic status of the student employee, as determined by the Office of the Registrar, as follows: Step 1 for Freshmen Step 2 for Sophomores, Step 3 for Juniors, and Step 4 for Seniors. The amount listed for each step is a suggested hourly compensation rate based on a student employee’s academic status. Other factors that should be used to determine
hourly compensation include the duties to be performed, and the student employee’s skill, ability and prior work experience.

Range Classifications

Range 1
These unskilled to semi-skilled positions require limited prior training, little or no knowledge or experience, and involve routing or repetitious work under close supervision. Examples of such positions include but are not limited to: a good receptionist requiring related skill and knowledge, a non-typing clerical assistant, a non-technical library assistant, a custodian helper, an athletic equipment assistant, data entry assistant, bookkeeping assistant, non-technical laboratory assistant, residence life desk assistant and a registration assistant.

Range 2
These skilled to highly skilled positions involve previous technical training and experience, some supervisory or professional skills, or highly technical or specialized knowledge and require the exercise of some initiative, potentially some independent judgment. Examples of such positions include but are not limited to: computer and technical laboratory assistant, tutor, photographer, research assistant, programmer assistant, recreation program supervisor, lifeguard, electronics technician assistant, editorial assistant, residence life resident assistant/manager, program supervisors, tutors, residence life maintenance assistant, and campus community escorts.

Graduate Student Worker Classification and Compensation Guidelines

Range Step 5 Step 6
1 $12.00 $14.00
2 $14.00 $16.00
3 $16.00 $20.00

Steps

Compensation at Steps 5 and 6 requires a bachelor’s degree and applies only to Graduate Student Employees performing work most usually in an administrative setting. The steps in the above schedule are intended to provide a general guideline for compensating graduate student employees. Each step in the schedule equates to the academic status of the student employee, as determined by the Office of the Registrar, as follows: Step 5 applies to first-year graduate students and Step 6 to second year graduate students. The amount listed for each step is a suggested hourly compensation rate based on a student employee’s academic status. Other factors that should be used to determine hourly compensation include the duties to be performed, and the student employee’s skill, ability, and prior work experience.

Range 1
These skilled positions involve previous technical training and experience and require the exercise of some initiative under limited supervision. Examples of such positions include but are not limited to: computer and technical laboratory assistant, tutor, photographer, research assistant, programmer assistant, electronics technician assistant, editorial assistant, residence life resident assistant, and residence life maintenance assistant.

Range 2
These skilled positions require supervisory or professional skills, significant prior training and experience, and involve independent judgment under general supervision. Examples of such positions include but are not limited to: residence program supervisor, recreation program supervisor, lifeguard, residence life assistant manager, other program supervisors and licensed technicians.

Range 3
Assignments applicable to this range may include the preparation and presentation of orientation and instructive workshops on an individual or group basis for students, faculty, and or volunteers; serving as a liaison to local, regional, or national organizations; researching and conducting analysis of data and data bases; preparing written summaries, memoranda or newsletters; planning and scheduling meetings and special events; and, counseling and advising students.

Requirements for Working On-Campus

All students must complete the following:

  • I-9 Hours – Report to Human Resources to complete this form. Review the List of Required Documents and bring originals to Human Resources.
  • W-4 form: Federal.
  • Please keep copies of all documents you submit.

Federal Work Study – Specific Instructions

If a student has not submitted a timesheet and/or has not obtained employment by October for fall enrollees or by March for spring enrollees, their work study award will be canceled. Please note that if an award is canceled, it will be offered to another student. Your award offer will be cancelled for the semester and/or academic year.

Departments should note that once a student has earned their allotted federal work-study amount for the semester and/or academic year, the student is no longer eligible for work-study and the student must be paid from the department’s budget (as a Student Assistant) or they can no longer work for the remainder of the semester or academic year.