Outdoor seating area with ice

I-9 Employment Verification

Important: Under no circumstance may a new hire start working for Montclair State University until they complete an I-9 Employment Verification form (I-9) with Montclair’s Human Resources. If your new hire completed an I-9 with Montclairs’s Human Resources within the last three (3) years, they may be eligible to use the I-9 that is currently on file. To confirm your new hire needs to complete a new I-9, please contact hr@montclair.edu .

Per the above:

  • No new hire can be entered in Workday without completing an I-9.
  • All re-hires that have previously worked for Montclair and completed their most recent I-9 three (3) or more years prior to their re-hire date must complete a new I-9 and may not be entered in Workday without completing a new I-9.
  • If a re-hire completed their original I-9 less than three (3) years prior to their re-hire date, they may not have to complete a new I-9 form. Please contact hr@montclair.edu to confirm if your re-hire needs to complete a new I-9.

All I-9’s are processed in HR Benefits Satellite office.

Schedule Your I-9 Appointment Here

I-9 completion does not send any information to Workday. Once the I-9 is completed, the new hire and Department will receive a confirmation email from hr-benefits@montclair.edu. This email indicates the department may enter the new hire in Workday.

The following is important information regarding completion of Form I-9. All new hire employees are required to complete Form I-9 (Employment Eligibility Verification).

Prior to your I-9 Appointment, please complete Section 1 of Form I-9 by visiting: Complete Section 1. You must complete this section with the utmost accuracy to prevent any delays with employment processing. Note: When completing the form, if you do not have a middle initial, enter N/A.

Section 2 will be completed during your I-9 appointment. Please ensure you bring the proper documentation to the appointment. Click the link to view the I-9 List of Acceptable Documents. Please be advised that photocopies, digitals images on phones, and expired documents are NOT acceptable.

The location to complete Form I-9 is:

HR On-Campus Satellite Office
18 Normal Ave
Montclair, NJ 07043

Parking for faculty and staff is located behind the building.

All visitors must complete Hawk Check prior to their visit: Hawk Check Self-Assessment and face masks are optional. For further details regarding Hawk Check, please visit: About Hawk Check