Outdoor seating area with ice

I-9 Employment Verification

Important: Under no circumstance may a new hire start working for Montclair State University (MSU) until they complete an I-9 Employment Verification form (I-9) with MSU’s Human Resources. If your new hire completed an I-9 with MSU’s Human Resources within the last three (3) years, they may be eligible to use the I-9 that is currently on file. To confirm your new hire needs to complete a new I-9, please contact hr@montclair.edu .

Per the above:

  • No new hire can be entered in Workday without completing an I-9.
  • All re-hires that previously worked for MSU and completed their most recent I-9 three (3) or more years prior to their re-hire date must complete a new I-9 and may not be entered in Workday without completing a new I-9.
  • If a re-hire completed their original I-9 less than three (3) years prior to their re-hire date, they may not have to complete a new I-9 form. Please contact hr@montclair.edu to confirm if your re-hire needs to complete a new I-9.

All I-9’s are processed in Human Resources. Please contact hr@montclair.edu to schedule an appointment to complete an I-9 or click on the link below and select a date/time that is convenient for you.

Note: Form I-9 must be completed within the first three days of employment.

Schedule Your I-9 Appointment Here

I-9 completion does not send any information to Workday. Once the I-9 is completed, the new hire and Department will receive a confirmation email from hr@montclair.edu. This email indicates the department may enter the new hire in Workday.

The following is important information regarding completion of Form I-9. All new hire employees are required to complete Form I-9 (Employment Eligibility Verification).

Prior to your I-9 Appointment, please complete Section 1 of Form I-9 by visiting: Complete Section 1. You must complete this section with the utmost accuracy to prevent any delays with employment processing. Note: When completing the form, if you do not have a middle initial, enter N/A.

Section 2 will be completed during your I-9 appointment. Please ensure you bring the proper documentation to the appointment. Click the link to view the I-9 List of Acceptable Documents. Please be advised that photocopies, digitals images on phones, and expired documents are NOT acceptable.

The location to complete Form I-9 is:

Overlook Corporate Center
150 Clove Road, 3rd Floor
Little Falls, NJ 07424

*Parking is available in the building’s parking lot. Follow the signs for Tenant Parking. Take the elevator to the Lobby level. Once you are at the Lobby level, please stop at the Security Desk to sign-in. After you have signed in, take the elevator to the 3rd Floor.

All visitors must complete Hawk Check prior to their visit: Hawk Check Self-Assessment and face masks are optional. For further details regarding Hawk Check, please visit: About Hawk Check