Leshowitz Hall with Piano in Foreground

Creating Programs

Creating Your Printed Program

Cali School of Music uses ProBuilder, a self-service online concert program creator to generate concert programs. The Cali School of Music requires the utilization of ProBuilder for all recitals and covers the cost of printing. 

Visit the sections below for instructions on how to utilize the software.  


Instructions for Student Programs

Start Early! You must submit your program at least two weeks prior to your recital to ensure that it is printed and delivered by the performance date.

IMPORTANT: Please download and refer closely to this Concert Program Style Guide so your program is accepted and printed. Programs that do not follow these conventions will be rejected until properly completed.

  • Access ProBuilder to begin building your program. Your login information will be your entire [name@montclair.edu] email address and your initial password will be password. If you forget your password, contact Heather Kern.
  • ProBuilder will format your program for you, therefore, DO NOT build and format your program in word in advance of utilizing ProBuilder. You must type directly into ProBuilder, do not cut and paste text.
  • Each student will receive 50 programs for their recital.
  • For Instrumentalists: Your program can include basic information including the repertoire, featured soloist, and accompanist.
  • For Vocalists: Your program can include basic information including the repertoire, featured soloist, accompanist, and translations.
  • No student recitals may contain bios, acknowledgments, program notes, or dedications.
  • Once your program is completed, download and share with your studio professor for approval.
  • Once approved by your professor, click the SUBMIT button on ProBuilder and your program will be submitted to print for you.
  • The basic program produced by Cali School staff for Leshowitz Recital Hall concerts will be given to the Production Manager or his designee for distribution before each concert. Programs produced by staff for concerts in G55, 201 or Kops will be left in the mailroom for pickup. You are responsible for bringing any programs you create to your concert. Students are responsible for creating, copying and distributing at your concert any translations, program notes, personal bios or other information approved by your professor.

Instructions for Faculty, Guest Artist, and Ensemble Concert Program

Start early! You must submit your program at least two weeks prior to your recital/concert to ensure that it is printed and delivered by the performance date.

IMPORTANT: Please download and refer closely to this Concert Program Style Guide so your program is accepted and printed. Programs that do not follow these conventions will be rejected until properly completed.

  • Access ProBuilder to begin building your program. Your login information will be your entire [name@montclair.edu] email address and your initial password will be password. If you forget your password, contact the Concert Manager, Heather Kern..
  • ProBuilder will format your program for you, therefore, DO NOT build and format your program in word in advance of utilizing ProBuilder. You must type directly into ProBuilder, do not cut and paste text.
  • Faculty programs may include biographies (limit 250 words), program notes, and ensemble listings.
  • Click the SUBMIT button on ProBuilder and your program will be submitted to print for you.
  • Your program will be delivered to the School of Music and the ushers will have them available for your performance.
  • Should you need any technical assistance with ProBuilder, contact Heather Kern and she will have a student worker versed in the program assist you.
  • The basic program produced by Cali School staff for Leshowitz Recital Hall concerts will be given to the Production Manager or his designee for distribution before each concert. Programs produced by staff for concerts in G55, 201 or Kops will be left in the mailroom for pickup. You are responsible for bringing any programs you create to your concert. Students are responsible for creating, copying and distributing at your concert any translations, program notes, personal bios or other information approved by your professor.

In Event of Missed Student Recital Program Deadline, Program Printing/Copying Instructions

In the event you missed your recital program e-mail submission deadline, you will need to print/copy your own programs using your own resources. The Cali School printer and copier are not available for printing your program. You will still need to use the Cali School recital program templates and instructions for creating your program.

Cali School recital programs are printed on double-sided 8.5 x 11 inch paper. These papers are cut in half to 5.5 x 8.5 inches dimensions.  In order to print/copy the recital programs, you need to do the following:

  1. Highlight and copy your program onto a second page on your document so that you see two identical pages.
  2. Save your file as a pdf file.
  3. If your printer has a two-sided printing capability, print indicating such needs.
  4. If your printer does not have a two-sided printed capability, print the two identical pages, then use a copier with double sided copying abilities to copy the number of pages you want.
  5. Cut papers to the proportions listed above.  (The Cali School Mailroom has a paper cutter available for all to use.)

Distribution of programs

The basic program produced by Cali School staff for Leshowitz Recital Hall concerts will be given to the Production Manager or his designee for distribution before each concert. Programs produced by staff for concerts in G55, 201 or Kops will be left in the mailroom for pickup. You are responsible for bringing any programs you create to your concert. Students are responsible for creating, copying and distributing at your concert any translations, program notes, personal bios or other information approved by your professor.

Publicity for Student Recitals in Leshowitz Recital Hall, G55 or 201

Concerts will be listed on the MSU calendar only after they have been confirmed. Students may post flyers on Cali School performance bulletin boards.