Outside table with a closeup of hands working on a laptop

Activate/Manage NetID & Password (Faculty & Staff)

NetID

How to Activate/Manage Your NetID (Faculty and Staff)

Your MSU NetID is your electronic identification. Use it to access your MSU E-mail,
Canvas, NEST, etc.

1. Open a web browser such as Firefox, Safari or Internet Explorer (Google Chrome is not supported). In the address bar type https://netid.montclair.edu and press Enter.

The MSU NetID Account Form screen will appear. Faculty and staff registrations are completed on the right side of the screen.

 

Netid form screenshot with faculty and staff highlighted

2. Enter your Campus Wide Identifier (CWID) and your PIN number. If you do not know your CWID, you can find it by logging onto ESS by clicking on the link under Forgot your CWID.

If you know your CWID you can skip to step 6.

 

screenshot of the ESS button

 

 

3. Click on Enter Employee Self Service

 

screenshot of employee self service link

 

4. Type your Social Security Number under Employee ID and enter your PIN. Click on Login. Your CWID will be returned to you.

 

screenshot of employee self service login

 

5. Return to the MSU NetID Account Form (https://netid.montclair.edu)

6. Enter your CWID and PIN and press Login. The Guidelines for Responsible Computing will open. Please read and agree to the guidelines by scrolling to the bottom and typing Yes. Press Continue.

 

If you need to change your password please skip to step 7a in the Change Password section at the bottom of the page after step 8. If you are activating your NetID for the first time, please continue with the steps.

 

7. The next screen contains your personal information. If all of your personal information is correct, click on This Information is Correct to go to the next screen. If your information is not correct, click on the cancel and logout link, and contact Human Resources.

8. Once you have verified your information and clicked on This Information is Correct, the New Password screen will appear.

9. Enter a password in the New Password box, then re-type it exactly the same way to confirm the new password. Your password MUST be between 8 and 24 characters long, MUST contain at least 2 non-alphabetical characters, at least 3 alphabetical characters, at least 1 uppercase alphabetic character and at least 1 lowercase. NetID passwords are case-sensitive.

10. After you have entered your password, click on Create my NetID Account. The next screen will appear with a message that your NetID account has been activated. Please take note of your NetID and keep your password in a safe place. To finish this process, make sure Logout is selected and click on the Continue button to exit the system.


Change Password

7a. The next screen asks you what you would like to do. Please select “Change the password of my NetID account” radio button. Press Next and the New Password screen will appear.

 

screenshot of

8a. Enter a password in the New Password box, then re-type it exactly the same way to confirm the new password. Each NetID is linked to your personal information at MSU. NetID password MUST be between 8 and 24 characters long, MUST contain at least 2 non-alphabetical characters, at least 3 alphabetical characters, at least 1 uppercase alphabetic character and at least 1 lowercase. NetID passwords are case-sensitive.

 

screenshot of changing password page

 

9a. After you have entered your password, click on “Change the password of my NetID account” button. The next screen will appear with a message that your NetID account has been activated. Please take note of your NetID and keep your password in a safe place. To finish this process, make sure Logout radio button is selected and click on the Continue button to exit the system.

FAQ

Questions


What is an MSU NetID?

An MSU NetID is your unique electronic identity that gives you access to a growing number of online services at the University. Your MSU NetID is based on your last name plus one or more characters from your first name.

Faculty/staff NetIDs will look like this:

Jane Cooper will have a NetID of cooperj. If there are faculty/staff members with the same name, the later hire will have additional letters added to their last name. For example, a new hire by the name of John Smith will have a netid of smithjo as opposed to the original smithj.

Each MSU NetID has an associated password, so when accessing Montclair State University’s resources using your NetID you will also be required to enter your password.

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What can I do with my MSU NetID?

Almost all online resources at Montclair State require users to authenticate by entering a username and password. We are working to unify all of these services using the MSU NetID and password. One of the benefits of standardizing the NetID for all online authentication is that you need to remember only one username and password to access any computing service on campus. Currently, the following services use your MSU NetID and password:

  • The University-sponsored Gmail
  • The ISE registration portal
  • The OIT Software Archive website
  • Parking Services “E-Park” system
  • Citrix thin-client computing environment
  • Network printing
  • Personal network file storage and web space (msufiles.montclair.edu)
  • Administrative computing resources (Workday, PeopleSoft Financials, Banner

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Do I need an MSU NetID if I already have a mail.montclair.edu e-mail account?

If you already have a @montclair.edu e-mail account, then you already have an MSU NetID. Your NetID is the part of your e-mail address to the left of “@montclair.edu”. For example, a person with an e-mail address of “smithj@mail.montclair.edu” has an MSU NetID of “smithj”.

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What if I don’t like the MSU NetID that was assigned to me? Can I choose a new one?

MSU NetIDs are unique University identifiers that are based on your full name as it appears in the Workday databases, so they cannot be arbitrarily chosen.

Individuals who legally change their name through marriage or other means can reapply for a new MSU NetID provided the name change has already been updated in the Human Resources.

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My MSU NetID is spelled wrong! How do I get it fixed?

The MSU NetID system relies on the Workday systems as the definitive source of all user data. Contact Human Resources and have your name corrected in the HR database. Once your name has been corrected at the source, you may reapply for a new MSU NetID by contacting the IT Service Desk (973)-655-7971 opt 1.

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Isn’t it a bad idea to have the same username and password for access to all systems?

It is only a bad idea if you use a “weak” password that can be guessed, or cracked, easily. From a practical standpoint, having ten weak passwords is far worse than maintaining a single, strong password. You are much more inclined to choose a very strong password if it is the only password you need to remember. You are also less likely to write it down on a post-it note since it’s only one password, not a dozen different ones.

It is important to realize that your NetID password is the key to your electronic identity at the University. It is crucial that you select a strong password and do NOT share it with anyone else or write it down.

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So what makes a password “strong” as opposed to “weak”?

Simply put, a strong password is more difficult to guess or crack than a weak one. Strong passwords are usually eight characters or more, and contain a mixture of letters, digits, and special characters (like #$*@)

The golden rule is that a strong password should be easy for the owner to remember, but very difficult for anyone else to guess or discover.

Montclair State University requires passwords to be between 8 and 24 characters long and contain at least two non-alphabetic characters and at least three alphabetic characters. At least one alphabetic character must be upper-case and at least one must be lower-case. The quotation mark, apostrophe, and space characters are not valid characters. Please note, NetID passwords are Case-Sensitive.

Some examples:

Weak passwords:

  • hello (common dictionary word, easily guessed)
  • welcome (common dictionary word, easily guessed)
  • emoclew (“welcome” spelled backwards. Even the most basic password cracking program will try all dictionary words both forwards and backwards)
  • password (common dictionary word, easily guessed)
  • C0mPuT3r (looks strong, but password cracking programs know all the common tricks like mixed case, and substituting)
  • zero for “O”, 3 for “E”, “$” for “S”, etc.

Rule of thumb: NEVER, EVER use a word from the dictionary as your password, even if you reverse it and substitute a 3 for an “E”. Dictionary-based password cracking tools compare passwords against a large database of words and perform hundreds of combinations on each one to try to crack your password. The success rate of these cracking tools is surprisingly high.

Strong passwords:

  • IwaDaSN (first letters of “It was a Dark and Stormy Night” easy to remember, very hard to crack)
  • t1mv$pw (first letters of “this is my very strong password” with 1 instead of i and $ instead of “s”. In this case the added numeric and special characters make for a stronger password since it is not a dictionary word)
  • katz&dawgz (again, easy to remember but very hard to crack due to the use of two non-dictionary words joined with a special character)

Please do not copy/paste and use the above passwords as passwords to any of your accounts. They are examples only and are publicly placed on this webpage.

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