ADVANCEMENT TO CANDIDACY FOR DOCTORAL STUDENTS
Doctoral candidacy is awarded to doctoral students who have demonstrated their readiness to engage in dissertation research. A series of accomplishments are required in order to be nominated to candidacy. Upon satisfying these criteria, the doctoral faculty adviser may nominate a student through the program director to the The Graduate School using the form available in the The Graduate School. To be eligible for admission to candidacy for a doctoral degree, students must have successfully completed all pre-dissertation research courses; have a cumulative grade point average equal to or greater than 3.0 in the doctoral program courses, with no more than 6 semester hours of "C" and no failing grades; and successful performance on the qualifying examination/assessment.
All doctoral and master's degree programs have comprehensive experience requirements. These include: comprehensive examinations (written and oral), theses, written projects, treatises, capstone courses, culminating activities, fieldwork, field projects, internships, and portfolios. Some programs may require more than one comprehensive experience (e.g., comprehensive examination and written project). It is the responsibility of the student to be familiar with the comprehensive experience requirement(s) of the program of study.
The qualifying examination, the comprehensive examination and thesis are governed by the specific guidelines described below:
Qualifying Examination/Assessment for Doctoral Degree Programs:
Doctoral students may apply to take the Qualifying Examination/Assessment any time after completing 75% of their coursework, but prior to identifying and formalizing a decision about their dissertation. The "Application to Take the Qualifying Examination/Assessment" is available in the The Graduate School and must be approved by the student's doctoral faculty adviser and the program coordinator before forwarding to the The Graduate School.
- Doctoral students in good academic standing are eligible for the qualifying examination/assessment. Good academic standing requires a minimum of a 3.0 grade point average, in his/her program, not more than 6 semester hours of "C" grades, 0 semester hours of "F" grades on the academic record and no other disciplinary actions.
- The examination/assessment procedure will be offered to qualified students at least once a year. The examination/assessment will be conducted by the faculty of the doctoral program.
- The qualifying examination/assessment process will be developed by the program and filed with the The Graduate School.
- The committee for evaluation of the examination/assessment must consist of a minimum of three faculty involved in the doctoral program in which the student is matriculated.
- The program coordinator is responsible for notifying the The Graduate School in writing of the results of the examination/assessment within 2 weeks of evaluation.
- Failure on the qualifying examination/assessment will result in review of matriculation status or termination. In no case may the examination/assessment be taken more than twice.
Comprehensive Examination - Master's Degree Programs
All Master's students need a 3.0 GPA minimum in his/her program to be eligible to take the comprehensive examination. Academic departments may set a minimum number of credits to be earned before taking the comprehensive exam.
- The examination may be written and/or oral. If the examination includes an oral phase, it will be given on an individual basis.
- Examinations shall be scheduled to be given in the fall and spring semesters by the academic departments.
- GPC shall submit the date, time, and location of the examination to The The Graduate School at least four weeks before the examination is to be given.
- The examination shall be scheduled so that it does not conflict with class sessions of any student taking the examination.
- Examinations shall be administered by the department in which students do their major work.
- It is the student's responsibility to notify the GPC well in advance of the date in which the examination is to be given of intent to take the examination. See departments for specific program requirements and dates. (This will provide sufficient time for departments to communicate with students concerning any re-examination procedures.) The application to take the comprehensive exam is available in the academic department or the The Graduate School website at: www.montclair.edu/graduate.
- Students who fail the examination are permitted to retake the examination. However, students may not take the examination more than three times.
- Students who fail the examination may be required to register for additional work in preparation for retaking the examination.
- Departments shall make known to students the grading standards and process as well as the procedure for notifying students of the results
A minimum of sixty (60) graduate credit hours and three years of enrollment is required for the Doctor of Education (Ed.D) degree. A minimum of seventy two (72) graduate credit hours and three years of enrollment is required for the Doctor of Environmental Management (D.Env.M.) degree. A minimum of sixty eight (68) graduate credit hours and three years of enrollment is required for the Doctor of Philosophy (Ph.D) degree. A minimum of thirty-two (32) graduate credit hours is required in all departments for the master's degree. A minimum of 118 graduate credit hours is required for the Doctor of Science (Sc.D.) in Audiology degree. Additional hours may be required to satisfy prerequisites or special programmatic purposes. Students are advised to refer to the Graduate Catalog, or to meet with their GPC's to find out about the requirements for their specific degree.
Students are required to complete the curriculum prescribed by their academic program of study. Graduate students are required to maintain a grade point average of 3.000 based upon a possible 4.000 system in the courses listed as primary to the program of study. Graduate students may not receive more than two "C" grades in their program.
A dissertation pertaining to a significant topic in the major field is required of all doctoral students. The doctoral dissertation should be original, significant, and independently carried out. The dissertation must be a written work of original research, demonstrating the candidate's comprehensive knowledge and mastery of theoretical, methodological, historical, and empirical issues relevant to the chosen research topic. Students are responsible for following the guidelines set forth by the The Graduate School. in selecting an adviser and a topic, registering, preparing the dissertation, completing and defending it, and applying for graduation. A dissertation committee composed of a minimum of three faculty members is required. One of the Montclair State University doctoral faculty members from the student's doctoral program will serve as the student's dissertation chair/adviser.
The primary responsibility for insuring ethical treatment of subjects lies with the student and dissertation chair. Research involving human subjects requires the filing of a Human Subjects Research Review through the Office of Research and Sponsored Programs. A student may not commence work on the dissertation, nor will committee approval be finalized, without the approval of the Institutional Review Board (IRB). Students seeking approval need to file IRB disposition forms with the Office of Research and Sponsored Programs, which are available in their office at College Hall, Room 309, or on-line at: www.montclair.edu/ORSP. For additional information, contact the Office of Research and Sponsored Programs at (973) 655-4128.
All forms required for the dissertation are available from The Graduate School. The dissertation must be submitted to The Graduate School no later than six weeks prior to the date of diploma.
FINAL AUDIT FOR GRADUATION
It is the student's responsibility to complete the curriculum prescribed in the Graduate Catalog for the specific program of study. Students who will be completing their curriculum requirements for degrees, teacher certification, Post-B.A. certification/certificates must file an "Application for Final Audit" in the Office of the Registrar. In order to be evaluated for completion of requirements, students must adhere to the following deadlines:
June 1 for the following January graduation
October 1 for the following May graduation
March 1 for the following August graduation
Prior to the final opportunity to change registration for the final semester, the student will be mailed a copy of the final audit listing requirements that must be completed in order to meet the intended date of graduation. Students should confirm receipt of their "Application for Final Audit" with the Office of the Registrar by consulting the list posted outside the office during the month immediately following the filing deadline.
Not all majors require a thesis; please refer to the Graduate Catalog or the appropriate department for the degree requirements. Students interested in writing a thesis must obtain a copy of the "Procedures and Guidelines for the Preparation of Theses at Montclair State University" from The Office of Graduate Admisions & Support Services or their major department, and consult the graduate faculty adviser before beginning any part of the process. Students are responsible for following the guidelines set forth in the "Thesis Guidelines," in selecting an adviser and a topic, registering, preparing the thesis, completing and defending it, and applying for graduation. A total of three advisers (a sponsor and two committee members) are required to serve on the thesis committee. All parties concerned must sign Approval for Writing a Master's Thesis and turn in the appropriate section at the initial registration for the thesis with an attached approved outline. These forms are found in the "Thesis Guidelines." There will be no registration for thesis or thesis extension without written permission.
Students who are planning to conduct research for a master's thesis that involves human subjects must have their research procedures approved by the Institutional Review Board (IRB) prior to starting the research. This committee reviews students' research procedures in accordance with national legislation and university policies in order to protect human subjects against physical, social, or psychological harm. Students seeking approval need to file IRB disposition forms with the Office of Research and Sponsored Programs, which are available in their office at College Hall, Room 309, or on-line at their Web-page: www.montclair.edu/ORSP. For additional information, contact the Office of Research and Sponsored Programs at (973) 655-4128.
The thesis must be submitted to The Office of Graduate Admisions & Support Services no later than two weeks prior to graduation. Note: Certain programs have specific requirements for the thesis/final graduate project or exams. It is the responsibility of each graduate student to confirm specific requirements with his/her program adviser.
QUALIFYING EXAMINATION/ASSESSMENT FOR DOCTORAL STUDENTS
Doctoral students may apply to take the Qualifying Examination/Assessment any time after completing 75% of their coursework, but prior to identifying and formalizing a decision about their dissertation. The application to take the Qualifying Examination/Assessment must be approved by the student's doctoral faculty advisor and the program coordinator before forwarding to the The Graduate School. Doctoral students in good academic standing are eligible for the qualifying examination/assessment. Good academic standing requires a minimum of a 3.0 grade point average, nor more than 6 semester hours of "C", no semester hours of "F" on the record and no other disciplinary actions. The examination/assessment process will be offered to qualified students at least once a year. Applications are available in the The Graduate School, CO 203.
TIME LIMITATION FOR COMPLETION OF DEGREE
1. Completion of Master's Degree
Requirements for all masters' degrees, except the Master of Business Administration (MBA), must be completed within six (6) years from the date of matriculation unless there is an approved extension. In the case of the MBA, students must complete this program within eight (8) years of the date of matriculation unless there is an approved extension. Written requests for extensions will be reviewed and evaluated by The The Graduate School on the basis of the student's progress toward the degree and in accordance with established graduate policy at the time of application. The student's GPC will be consulted in reaching a decision.
2. Completion of Doctoral Degree
Students who enter with a master's degree will have 10 years from the date of matriculation including any leaves of absence to complete their degree. This time period will include a recommendation of a maximum of 6 years completing coursework and a 4-year maximum for completing the dissertation.
Students who enter with only a baccalaureate degree will have 12 years from the date of matriculation to complete their degree, including any leaves of absence.
If a time extension is necessary, a request for extension must be filed in writing with the Dean of The College/ School. The Dean, in consultation with the student's GPC, will review the student's progress. Following this review, a decision regarding the extension will be reached, and forwarded to the Office of the Graduate Admissions & Support Services. The The Graduate School will notify the student of the decision. No request for extensions will be accepted after 12 years from the date of matriculation.