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Full Holiday Timekeeping Details

Posted in: Payroll News

The following detailed information was previously sent about the November/December Closings, as well as the required timekeeping steps to take for these days.

The University will be closed the day after Thanksgiving (Friday, November 29) and four non-holiday workdays between Christmas and New Year’s 2019 (December 26, 27, 30 & 31) (referred to as the “November/December Closings”).

CWA

CWA – Earning Compensatory Time: CWA members may earn compensatory time to cover the November/December Closings. CWA employees assigned a 35-hour workweek may work a modified holiday schedule on any of the following three holidays:

  • Columbus Day – Monday, October 14, 2019
  • Election Day – Tuesday, November 5, 2019
  • Veterans’ Day – Monday, November 11, 2019

CWA employees may apply compensatory and/or earned leave time, except sick leave, to cover the remaining hours during the November/December Closings. If employees do not have sufficient compensatory or leave time, they may elect not to be compensated for the days on which the University will be closed.

Hours worked on the aforementioned holidays by CWA permanent part-time employees with at least a 50% time schedule will be entered in Workday as “Comp Time Accrued @ 1.5.”

CWA Workday Timekeeping:

  • Taking the Day Off on Columbus Day, Election Day & Veterans Day: If you take the holiday off, you do not have to take any action in Workday.
  • Working on Columbus Day, Election Day, & Veterans Day: If you work the holiday, enter your scheduled hours (7.78 hours for a 35-hour week and 8.89 hours for a 40-hour week) for the day under “Comp Time Accrued @ 1.5.”
  • Taking the Day Off After Thanksgiving Day and the December Closings: Enter your scheduled hours for each day as Vacation, Comp Time Taken, or Absent Without Pay.

AFT

AFT – Earning Holiday Time: AFT Professional Staff employees and Librarians may earn AFT Holiday Time for the November/December Closings by working on one of the following holidays:

  • Columbus Day – Monday, October 14, 2019
  • Election Day – Tuesday, November 5, 2019
  • Veterans’ Day – Monday, November 11, 2019
  • Martin Luther King’s Birthday – Monday, January 20, 2020 (MLK’s birthday applies to AFT Library personnel only.)
  • Presidents’ Day – Monday, February 17, 2020

The four additional days of the November/December Closings may be covered by exercising provisions of the Statewide Agreement, including work on additional holidays, or by applying other appropriate earned leave balances, exclusive of sick leave.

AFT Workday Timekeeping:

  • Taking the Day Off on Columbus Day, Election Day & Veterans Day: If you take the holiday off and choose to use a Vacation day during the 2019 December Closing, do not take any action in Workday (as you will not earn “AFT Holiday Worked” time for the holiday closures).
  • Working on Columbus Day, Election Day, & Veterans Day: Enter 7 hours under “AFT Holiday Accrued.”
  • Day after Thanksgiving: Please use a Vacation day or Absent Without Pay. Please note that “AFT Holiday Taken” will only be available to use for the December Closings and NOT for the day after Thanksgiving.
  • December Closing: If you worked Columbus Day, Veterans’ Day, Election Day, and plan to work Presidents’ Day 2020, please enter 7 hours for each day of the December Closing and use “AFT Holiday Taken” as the time entry code. If you did not work the four holidays, please use Vacation time or Absent Without Pay.

IFPTE, Police, Managers, Temporary & Student Workers Workday Timekeeping

Taking the Day Off on Columbus Day, Election Day & Veterans’ Day:

  • IFPTE: non-Kronos: If you take the holiday off, you do not have to take any action in Workday.
  • Managers: Do not enter anything in Workday for this holiday unless you are absent, in which case you must use sick or vacation time balances to account for your absence.
  • Police: Enter time off as usual.
  • Temporary and Student workers: Do not enter anything in Workday for these days.

Working on Columbus Day, Election Day, & Veterans Day:

  • IFPTE: non-Kronos: Enter your special scheduled hours (7.78 hours for a 35-hour week & 8.89 hours for a 40- hour week) for that day under “Comp Time Accrued @ 1.5.”
  • Managers: Do not enter anything in Workday for these days.
  • Police: Enter time as usual.
  • Temporary and Student workers: Enter time as usual.

Taking the Day Off After Thanksgiving Day and the December Closings:

Remember that Wednesday, December 25, 2019 and Wednesday, January 1, 2020, are considered paid holidays and no timekeeping entry is needed:

  • IFPTE: non-Kronos: Enter your scheduled hours for each day as Vacation, Comp Time Taken, or Absent Without Pay.
  • Managers: Do not enter anything in Workday.
  • Police: Enter time off as usual.
  • Temporary and Student workers: Do not enter anything in Workday for the day after Thanksgiving or the December Closings. If you have prior arrangements with your Manager to come in on these days, please enter time as usual.

Questions?

Need help with the above? Please refer to our Workday Learning & Resources Guide for how to enter time on holidays the University is open. For further assistance, please contact the IT Service Desk at 973-655-7971 (Option 4) or by email at workday@montclair.edu.