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Moving Expense Reimbursement

Employee Moving Expense Reimbursement – Policy & Procedure

The University allows for limited funding of moving expenses for certain new full-time, permanent employees. In addition to the guidelines below, moving expense reimbursement must be approved by the Dean and Provost or Vice President and stipulated in the hiring offer letter. Any exceptions to this policy document require approval of the Vice President for Human Resources.

Please note that under the Tax Cuts and Jobs Act of 2017, the personal deduction for relocation expenses and the exclusion from income of employer-paid relocation expenses are suspended from January 1, 2018 through December 31, 2025. As a result, all moving expenses incurred on or after January 1, 2018, whether reimbursed to an individual or paid to a vendor on behalf of an individual, are taxable income to the individual. As a result, moving expense reimbursements are handled by Payroll, a Division of Human Resources, not by the Accounting department.

Below you will find three documents to assist you in this process: